PeopleSoft Upgrade
v9.0 Non-PO
Voucher/Accounts
Payable
Delta Presentation – November 2008
Non-PO Accounts Payable
Changes Overview
 Global Changes
 Page Changes
−
−
−
−
Summary Tab
Related Document Tab
Invoice Information Tab
Copy Worksheet
 Delete Voucher
Non-PO Accounts Payable
Changes Overview (Con’t)
 Payment Inquiry
 Voucher Inquiry
 Review Vendor Balances
 Review Accounting Entries
Global Change
 Chartfield Distribution now includes
the “project” as a field
− PS 8.8 the “project” was a link that
took you to another screen where
you had to enter either a project
number or “00”
− PS 9.0 the “project” is a field on the
distribution line which still needs to
be filled in with either “00” or the
project number
Page Changes – Re-wording
of Navigation/Pages or
Adding New Fields
 In some instances, either the
navigation or fields on a page have
changed from the 8.8 version to 9.0.
Please see the screen captures to view
these page changes.
Add/Update Regular Voucher ->
Regular Entry -> The Summary Tab –
v8.8
The Summary Tab has
been reorganized in
v9.0
Budget Header Status and Non-Prorated
Budget Status field names have changed in
v9.0
Add/Update Regular Voucher ->
Regular Entry -> The Summary Tab –
v9.0
A View Related dropdown
box has been added
allowing the user to view
pages related to the
selected voucher.
Add/Update Regular Voucher -> Regular
Entry -> The Summary Tab – v9.0
Selecting Payment Inquiry
from the dropdown and
clicking on the “Go”
hyperlink, the user is
directed to a new page
automatically
Payment Inquiry - v9.0
The Payment Inquiry directs the
user to a new window screen
which includes the details on the
payment information.
Add/Update Regular Voucher ->
Regular Entry -> The Summary Tab –
v9.0
Selecting Accounting Entries
Inquiry from the dropdown
and clicking on the “Go”
hyperlink, the user is directed
to a new page automatically.
Accounting Entries Inquiry –
v9.0
Review all accounting entry information on
the new page.
Add/Update Regular Voucher -> Regular
Entry -> The Related Documents Tab –
v9.0
The Related Documents Tab has been added in
v9.0, allowing the user to access a wealth of
information about the voucher. This is an entirely
new page that did not exist in v8.8.
-Payment Status
-Payment Reference
-Vendor ID
Add/Update Regular Voucher ->
Regular Entry -> The Invoice
Information Tab – v9.0
The Invoice Information
Tab layout has changed
in v9.0.
Add/Update Regular Voucher -> Regular
Entry -> The Invoice Information Tab –
v9.0
The Copy from Source Document box has been
moved from the bottom of the page to the top
under the voucher header information in v9.0
Add/Update Regular Voucher ->
Regular Entry -> The Invoice
Information Tab – v9.0
The payment due information has been
reorganized and moved closer to the top
of the page. A packing slip field has been
added but this field is used for
information only.
Add/Update Regular Voucher ->
Regular Entry -> The Invoice
Information Tab – v9.0
The Comments now includes a number (1)
when there are comments added, otherwise
will show (0) when no comments have been
added. The Non-Merchandized Summary
and Session Defaults links are new and are
not used in business processes.
Add/Update Regular Voucher -> Regular
Entry -> The Invoice Information Tab –
v9.0
The Calculate button is
located in three places.
Header – click to view any balance
discrepancies. If out of balance, the
difference will display with a red
background.
Balancing section – click to view any
balance discrepancies. If out of balance,
the difference will display with a red
background.
Add/Update Regular Voucher -> Regular
Entry -> The Invoice Information Tab –
v9.0
A copy down check box has been added in v9.0 to
allow the user to easily copy an existing
distribution line down to a new one. In addition,
the ‘+’ and ‘-’ symbols used to add a line or delete a
line from the invoice section and/or the
distribution section are moved to the far left of the
line in v9.0, rather than the far right as in v8.8.
Add/Update Regular Voucher ->
Regular Entry -> The Invoice
Information Tab – v9.0
The chartfields in the
distribution lines now include
the Project as a ‘field’ in v9.0,
rather than a ‘hyperlink” like it
was in v8.8.
Add/Update Regular Voucher ->
Regular Entry -> The Invoice
Information Tab – v9.0
The invoice information has been
grouped and summarized at the
bottom of the page.
Delete Voucher – v9.0
Navigation: Accounts Payable>Vouchers>Add/Update>Delete Voucher
Only the navigation to the page has
changed – the functionality is the same
Accounts Payable -> Review Accounts
Payable Info -> Payment Inquiry v9.0
Rather than the columnar layout of
v8.8, v9.0 has the fields represented in
a vertical format with From and To
columns in order that a range of
payments may be searched for.
Accounts Payable -> Review Accounts
Payable Info -> Voucher Inquiry v9.0
Rather than the columnar layout
of v8.8, v9.0 has the fields
represented in a vertical format
with From and To columns in
order that a range of vouchers
may be searched for.
Accounts Payable -> Review Accounts
Payable Info -> Voucher Inquiry v9.0
After selecting a voucher for
Inquiry, icons are available to drill
down to Accounting Entries and
Payment Information from the
Inquiry Page.
Accounts Payable -> Review Accounts
Payable Info -> Vendor -> Current
Balances v9.0
The layout of the page for Reviewing
Vendor Current Balances has changed.
The same fields are present, but a Max
Row return field was added to the page in
v9.0.
Accounts Payable -> Review Accounts
Payable Info -> Vendor -> Current
Balances v9.0
Remember that PS
v8.8 will not be
available after 5 p.m.
on Friday, November
21, 2008.
PeopleSoft v9.0 will be
available on Monday,
December 1, 2008
If you have any questions,
please feel free to call the
Accounting Services HelpDesk at
882-3051. Thanks!