Early Years Foundation Stage Profile
Data Collection 2016
Guidance Notes for Schools
Contents
Data to be reported for each child
Page 1
Reporting results for pupils who move
schools during the summer term
Page 1
Data checking reports
Page 2
List of Early Learning Goals
Page 2
Return of results to the LA using s2s
Pages 3-5
Data to be submitted by Monday 20 June 2016
Enquiries to:
Joanne Demolder
Telephone:
0333 013 9856
Email:
[email protected]
Data to be reported for each child
Schools should record the end of year EYFSP outcomes for each pupil on their assessment
software (e.g. Target Tracker, SIMS Assessment Manager, etc). The software will allow you
to create a results file which should be sent to the LA via the s2s secure website by 20 June.
Please note we cannot accept results as paper returns.
Any queries regarding the creation of the export file should be referred to your software
provider, but please contact us if you require assistance in using s2s to send your data.
The following pupil level identifying should be provided for each child:
 Surname (i.e. legal surname)
 First forename (full forename, not shortened or familiar versions)
 Unique Pupil Number
 Gender
 Date of Birth
 Home Postcode
Schools must also report the child’s level of development for each of the 17 early learning
goals by using the following codes:
Assessment Rating
1
EYFS Judgement
Indicates a child who is at the emerging level at the end of the
EYFS.
2
Indicates a child who is at the expected level at the end of the
EYFS.
3
Indicates a child who is at the exceeding level at the end of the
EYFS.
A
Indicates a child who has not been assessed due to long periods
of absence, for instance a prolonged illness; or a child who
arrives too late in the summer term for teacher assessment to be
carried out - i.e. within two weeks of the data submission date; or
a child who has an exemption.
Reporting results for pupils who move school in the summer term

If a child transfers schools before the summer half term holiday, the new school must
report the child’s results to the LA.

If a child transfers schools during the second half of the summer term, the previous
school must report the child’s results to the LA (this includes children who transfer to a
new school during the half term holiday).
1
Data checking reports
In order to give schools a final opportunity to check their data and notify us of any
amendments, we will send each school details of the results we hold prior to submitting them
to the DfE. To allow sufficient time for this process, schools are asked to submit their data to
us by 20 June.
Early Learning Goals
The 17 early learning goals (ELG) are:
Communication and language
 ELG 01
Listening and attention
 ELG 02
Understanding
 ELG 03
Speaking
Physical development
 ELG 04
Moving and handling
 ELG 05
Health and self-care
Personal, social and emotional development
 ELG 06
Self-confidence and self-awareness
 ELG 07
Managing feelings and behaviour
 ELG 08
Making relationships
Literacy
 ELG 09
 ELG 10
Reading
Writing
Mathematics
 ELG 11
 ELG 12
Numbers
Shapes, space and measures
Understanding the world
 ELG 13
People and communities
 ELG 14
The world
 ELG 15
Technology
Expressive arts and design
 ELG 16
Exploring and using media and materials
 ELG 17
Being imaginative
2
Using s2s to return data to the LA
Schools should use the school to school (s2s) data transfer website to send their EYFSP data to the
LA. Schools are reminded that s2s is now accessed through the ‘Secure Access’ web portal.
Log on to https://sa.education.gov.uk
You will now see the Secure Access login page.
Screen 1
Enter your username and
password, tick the box marked ‘I
agree with the Terms of use’ and
click ‘Sign in’.
Screen 2 will now appear
Screen 2
Select ‘S2S’ to access the school
to school (s2s) data transfer
website.
Screen 3 will now appear
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Screen 3
From the Upload menu on the
left hand side of the screen,
select ‘Upload CTF File’.
Screen 4 will now appear:
Screen 4
Schools must use the
‘Browse’ function to find their
file. If you type in the file path
this results in an empty file
being returned.
Note:
This wording may vary slightly
depending on which file type
you are uploading.
Use the Browse function to find the EYFSP XML file stored on your computer in your chosen
location. The file name will be in one of the following formats:
881SSSS_CTF_881LLLL_NUM.XML or
881SSSS_FSP_881LLLL_NUM.XML
where:
SSSS is the school DfE number.
NUM is a file extension number (such as 001, 002 or 100, 101), which increases each
time an EYFSP file is created.
To check that you have located the most recent version, hover over the file name with your
cursor to see ‘date modified’.
4

Once the file has been located, double click on the file name and the box Select Folder & File
Name will be populated with the file. Screen 5 will now appear.
Screen 5
Click ‘Upload file’.
A warning box will appear
to say this could take up
to five minutes to upload.
Click ‘OK’.

Once the upload is complete a message similar to the one in Screen 6 will appear to say that
the file has been transferred to the web site. It is important that you wait for this message,
because if you exit the screen before it appears no data will be transferred.
Screen 6
PLEASE NOTE:
The wording will vary
slightly depending on
the type of file
transferred.

When the file has been successfully transferred to the website, use the Back button on your
toolbar to return to the previous page and choose logoff from the s2s menu on the left and
then click the ‘Sign Out’ button to exit Secure Access.
5