October Board Meeting Minutes
Meeting Number:
Meeting Name:
2015-10
October 2015 Board
Meeting
Dial-in Number:
Meeting ID:
Scribe:
Location:
Susan Steinberg
Virtual
Special Projects/Founder
A. J. Collier
Item
No.
1.
Responsible
All
October 16, 2015
12-1p
(888) 337-0215
7353322
Attendees (Status (S): x present; – absent; * substitute; v visitor
S
Name
S
Name
President
Vice President of Programs
x
x
Christopher Deal, PMP
Scott Field
First Vice President
Vice President of Membership
x
x
Lionel Jagnanan , PMP
Tom Nutbrown
Vice President of Finance
VP Communications
x
Stephen Schuster
Vice President of Professional
Chapter Advisor
Development
Walter Viali
x
Date:
Time
:
Michael Henry – Director
Professional Development
S
Name
Past President
x
Dennis Sherman, PMP
Director of Administration
x
Susan Steinberg
Volunteer – S@S Travel
Sherry Austin
Volunteer – Web Page Development
Edmond Puckett
x
Director of Communications
Daniel de la Garza
Subject
September meeting minutes--Approved
Last Revision 03/04/2015 Rev.
Page 1 of 7
Item
No.
2.
Responsible
Subject
Chapter objectives:
 Chapter Vision –
o Strategic Growth with emphasis on student membership
o Develop a pipeline of chapter volunteers through board engagement
o Board members actively supporting each other to reach our goals
o Total Membership by end of year to 500- student membership is key
o Not meet goal in 2015
 Strategic meeting planned for future
 Presidents Call - LIM
o 2016 Region 6, New Orleans, LA Feb. 26-28 – PMICLG attendance?
o 2016 LIM San Diego
o Any special PMI-CLG Milestones we would like to recognize, i.e. 15
years of PMI-CLG in 2016. Do we want to do any special celebration?
o
2015 PMI LIM, Orlando, FL Oct. 8-10
 Region 6 Pre-Meeting Wed. Oct. 7th 1–5p
Pushed Seminar at Sea
2015 LIM-Top ideas
Energizing.
Other Chapters survey meeting attendees before meeting ends.
Value of strategic planning
Kevin Martin document…..on planning
Boards - every VP had one director under them to help with work load. VP work on
strategic vision.
 Tom…needs a director to help with presentations for new members.
 Add as action item
Chapters had book club. Read PM book and meet and talk about it.
CRS –chapter report system
Growing pains
Sessions:
strategic approach to revenue increase
policy governance
Control documents- reference documents on expenditures, auditable for 501 3 C
compliance. Made this decision for this reason.
President Action Items:
Last Revision 03/04/2015 Rev.

Chapter of the Year Application due 3/31/16
o Prepare for next year

Resubmit Chapter by-laws -
Page 2 of 7
Item
No.
3.
Responsible
Vice President of
Finance
Report
Subject
Chapter Financial Status:
See Attachment…
Mistake…numbers in lower right (+ and -) are reversed.
$38,000 assets
Analyzing bank accounts from 2014 and forward. Where money comes from and where it
goes. To devise budget.
LIM
 Class on financial maturity model. PMICLG is a level I or II. Ambiguity in
accounting for reporting. Include in strategic planning. Meeting Attendance
depletes bank accounts.
 Understanding $ responsibility. Get directors to do operations work. Board does
more strategic planning.
 Academic outreach programs
Met with members of incoming PMI Houston board. Programs officer…plan to share
programming.
PMICLG become PMI Houston sister chapter?
4.
5Vice President of
. Professional
Development
Report
Current Activities / Plans:
 Current objectives: To continue to support PMI members request for PMI
educational information and certification classes.
 Continue to reach out to companies and individuals providing information about
PMI and the PMI CLG chapter.
 Education Special Projects:
 Chapter 6 region meeting highlights
o Develop volunteers
o Retain members and volunteers
o Modern Media…what works and what does not
o Strategic planning- see chapter members to support activities
o Increase # of directors
o PMI triangle
o Present PMICLG to Jacobs with Michael Henry
o Dec 1 – new CRR program
o Present at chapter meeting….new CRR plan to generate more interest in
PMI. How to get CEU for each domain.
o PMI global provided presentations
o Get sponsors for chapters

Last Revision 03/04/2015 Rev.
Page 3 of 7
Item
No.
5.
Responsible
Vice President of
Programs
Report
Subject
Monthly Program Plans:

Venue – La Hacienda through 2015.

22 October - (Project Review) Walter Viali Normandy D Day

03 December - Elena Hill…..Family Oriented topics


January 2016-: 15-20 minutes: 15 year anniversary? Awards. Pathforward.
Talk: Strategic plan and ways to engage
Action: Every board member have 2 proposals for celebration. For next meeting.

PDU Reporting Changes – 15 minutes per meeting over next several months.

SAS and Golf Tournament
Next Board meeting Nov. 12, 2015. 11 am – 12 noon
Last Revision 03/04/2015 Rev.
Page 4 of 7
Item
No.
6.
Responsible
Vice President of
Membership
Report
Subject
Membership Status:

Last Revision 03/04/2015 Rev.
Guest Pass Program:
o Time to launch with location confirmed, only 2 meetings left this year.
o Walter Viali confirmed? Website update.
o Do we want a coupon code for registering guests for meeting. (pre-register at
no cost)?
o Send latest Trifold for newest meeting?
o Email blast to local PMI members who are not members of PMICLG.
Coordinate with AJ who has previously emailed this group.
o Reimbursed up to 20 new members this year. Need to get 30 to meeting.
Invite 50-60 to meeting. Guest pass not valid for any non-chapter member
show expires within 60 days.
o When nonmember joins chapter will be reimbursed by PMI Global up to
$500.
o Cost to PMICLG….$20 X 30….outlay $1000 to 1200. 30 people = $600; 15
people X $20 =300.
o Our cost to La Hacienda……17$ per person.
o Motion to approve $300 for guest pass program at October 2016 meeting.
Chris second. Approved.
o Invitation only. Give code to register on website for free. Must sign up on
website.
Page 5 of 7
Item
No.
7.
Responsible
VP
Communications
Report
Subject
 Communications Activities:
 October Web Page Status
 Hits
 Updates
 Help

8.
Past President
Report

Mass Communications
 Issued during the month
 Planned for next month
Area’s requiring support

Survey on September meeting
 Meeting announcement 10/16/15.
 Registration opened. Posted Walter BIO. D-Day invasion.
Key Objectives:
 Student Membership / Volunteer Recruitment
Students interested in volunteering for stuff. Get in membership realm. Tom
guide them to somebody.
Last Revision 03/04/2015 Rev.
Page 6 of 7
Item
No.
9.
Responsible
All
Subject
VP Programs New Business:
 Board arrangement – find help for Scott
 Shirts
 Budgets
 Combined Professional Society Holiday Party/ Mixer with INCOSE and as many
other professional societies as possible.
 AJ
Open Board Positions (Recruit directors, train and promote) :
 VP Communications
 VP Programs
 VP Professional Development - Michael Henry ?
Voting and board membership - send board positions for voting. Look through bylaws to
see what is up. Need BOD vote to be routine in Sept. of each year.
Susan – PMICLG need central location for document storage.
Website- Daniel will look into that. BOD area. Or link to drop box.
Steve: DROP box for Chapter documents. Set up Folder Share. Send user name and
password for PMI drop box.
10. 1 President
6
.
Houston PMI – presentation on meet board of directors. Update on chapters plans and
strategy for year. PMICLG do something similar? January meeting.
Review Action Items----adjourn
Action Items:
Assigned To
Action Item
AJ
AJ
Chris
ALL VPs
Susan
Provide metric on SAS and Golf tournament to Steve
Develop Beaumont Strategy
Prepare Chapter Excellence Awards application
Directors for each VP
2-Proposal per board member for 15 yr anniversary –
Jan 201.
Steve and Daniel email or online method for chapter to - 10/16/15
Vote for PMICLG BOD positions. Sept.- month for
vote.
Steve and Daniel
Last Revision 03/04/2015 Rev.
Start Date Est. Cpt.
%
Date
Cpt
4/14
ongoing
ongoing
7/10
Jan 2016
10/16/15 On going
10/16/15 Nov 12, 2015
Act. Cpt.
Date
2015
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