Public Administration (Review of Actions) Regulations 2005 S.R. No. 174/2005 TABLE OF PROVISIONS Regulation Page 1. 2. 3. 4. 5. 6. 7. 8. Objective Authorising provision Commencement Revocation Definitions Initial review process Referral to Public Sector Standards Commissioner Application to Public Sector Standards Commissioner for review of failure to commence initial review 9. Application to Public Sector Standards Commissioner for review without an initial review 10. Conduct of reviews by Public Sector Standards Commissioner ═══════════════ ENDNOTES i 1 1 1 1 2 2 4 5 6 6 8 STATUTORY RULES 2005 S.R. No. 174/2005 Public Administration Act 2004 Public Administration (Review of Actions) Regulations 2005 The Lieutenant-Governor, having assumed the administration of the government of the State, with the advice of the Executive Council, makes the following Regulations: Dated: 20 December 2005 Responsible Minister: STEVE BRACKS Premier RUTH LEACH Clerk of the Executive Council 1. Objective The objective of these Regulations is to prescribe the processes for the review of actions taken within public service bodies relating to the employment of employees. 2. Authorising provision These Regulations are made under section 112 of the Public Administration Act 2004. 3. Commencement These Regulations come into operation on 1 January 2006. 4. Revocation The Public Administration (Reviews) Regulations 20051 are revoked. 1 Public Administration (Review of Actions) Regulations 2005 r. 5 S.R. No. 174/2005 5. Definitions In these Regulations— "initial review" means a review under regulation 6; "the Act" means the Public Administration Act 2004. 6. Initial review process (1) Each public service body Head must establish a process for the review of action taken within the public service body that relates to the employment of an employee who considers the action to be— (a) unfair; or (b) inconsistent with— (i) the Act; or (ii) these Regulations; or (iii) any standards issued under section 64(5) or 66(2) of the Act. (2) The review process— (a) must require the rules of natural justice to be adhered to; and (b) may provide for mediation or conciliation of the application; and (c) must be conducted as quickly, and with as little formality, as a proper consideration of the matter allows; and (d) must require an application by an employee to be lodged within a specified period after— (i) the day on which the employee was notified of the action to which the application relates; or 2 Public Administration (Review of Actions) Regulations 2005 S.R. No. 174/2005 (ii) if the employee was not notified of the action, the day on which the employee became aware of the action— unless the public service body Head is satisfied that the circumstances justify acceptance of an application lodged after that period; and (e) must require an application to be in writing, to be signed by the employee making it and to specify— (i) the action to which the application relates; and (ii) the name and title of the decisionmaker or person who authorised or took the action; and (iii) the basis of the employee's complaint against the action; and (iv) the remedy sought, if any; and (v) the date on which the action was taken; and (vi) the date of the notification of the action, or, if the employee was not notified, the date on which the employee first became aware of the action; and (f) subject to paragraph (g), must require the public service body Head to make reasonable enquiries or investigations prior to the making of a determination and, for that purpose, may allow the public service body Head to appoint any person or body unconnected with the action or any investigation concerning the action commenced prior to the appointment to conduct the review; and 3 r. 6 Public Administration (Review of Actions) Regulations 2005 r. 7 S.R. No. 174/2005 (g) may allow the public service body Head to decline to conduct a review if the public service body Head considers that— (i) the matter is frivolous, vexatious or lacking in substance; or (ii) the applicant does not have sufficient personal interest; or (iii) the matter is the subject of a complaint under the Equal Opportunity Act 1995 or a proceeding in any court or tribunal initiated by the applicant; or (iv) the matter could more appropriately be the subject of a complaint under the Equal Opportunity Act 1995 or a proceeding in any court or tribunal; and (h) must not allow legal representation unless the person conducting the review considers that either party would be at a significant disadvantage in the absence of legal representation. (3) The period specified under sub-regulation (2)(d) must not be less than— (a) 7 days if the action to which the application relates is a proposed appointment or promotion; or (b) 28 days in any other case. 7. Referral to Public Sector Standards Commissioner (1) An employee may, by notice, require a public service body Head to refer an application for initial review to the Public Sector Standards Commissioner for review of the process for the initial review, if the employee considers that the process— (a) was unfair; or 4 Public Administration (Review of Actions) Regulations 2005 S.R. No. 174/2005 (b) failed to comply with— (i) the Act; (ii) these Regulations; or (iii) standards issued under section 64(5) or 66(2) of the Act. (2) A notice must be given under sub-regulation (1) within the following period after the day on which notice of the decision on the initial review was given to the employee— (a) 7 days if the action to which the application for initial review relates is a proposed appointment or promotion; or (b) 28 days in any other case— unless the Public Sector Standards Commissioner is satisfied that the circumstances justify acceptance of the referral after that time. 8. Application to Public Sector Standards Commissioner for review of failure to commence initial review (1) If— (a) an employee applies for an initial review; and (b) the public sector body fails to commence the initial review within 30 days after receiving the application— the employee may apply to the Public Sector Standards Commissioner for review of the failure to commence the initial review. (2) An application must be made under subregulation (1) no earlier than 40 days, and no later than 70 days, after the public service body received the application for initial review unless the Public Sector Standards Commissioner is 5 r. 8 Public Administration (Review of Actions) Regulations 2005 r. 9 S.R. No. 174/2005 satisfied that the circumstances justify acceptance of the application after that time. 9. Application to Public Sector Standards Commissioner for review without an initial review Despite any process established by a public service body Head as required by regulation 6, an employee may apply to the Public Sector Standards Commissioner for review of action taken within the public service body that relates to the employment of the employee if— (a) the employee alleges that the action constitutes victimisation or harassment of the employee for having made a previous application to the Public Sector Standards Commissioner for review; and (b) the public service body Head is alleged to have personally taken the action or is the primary decision maker. 10. Conduct of reviews by Public Sector Standards Commissioner (1) For the purposes of a review, the Public Sector Standards Commissioner may appoint any person or body unconnected with the initial review, the action or any investigation concerning the action prior to the appointment to conduct the review. (2) For the purposes of a review, the Public Sector Standards Commissioner may— (a) require the public service body Head to provide him or her with information or documents; and (b) interview any employee in the public service body. 6 Public Administration (Review of Actions) Regulations 2005 S.R. No. 174/2005 (3) A review must be conducted— (a) as quickly, and with as little formality, as a proper consideration of the matter allows; and (b) in accordance with the rules of natural justice. (4) The parties to a review are not to be legally represented unless the person conducting the review considers that either party would be at a significant disadvantage in the absence of legal representation. (5) The Public Sector Standards Commissioner may decline to conduct a review if the Public Sector Standards Commissioner considers that— (a) the matter is frivolous, vexatious or lacking in substance; or (b) the applicant does not have sufficient personal interest; or (c) the matter is the subject of a complaint under the Equal Opportunity Act 1995 or a proceeding in any court or tribunal initiated by the applicant; or (d) the matter could more appropriately be the subject of a complaint under the Equal Opportunity Act 1995 or a proceeding in any court or tribunal. ═══════════════ 7 r. 10 Public Administration (Review of Actions) Regulations 2005 Endnotes S.R. No. 174/2005 ENDNOTES 1 Reg. 4: S.R. No. 16/2005 as amended by S.R. No. 52/2005. 8
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