JOB PROFILE
POSITION # 00080534
TITLE: FINANCIAL ANALYST – ACCOUNTING & BUDGETS
CLASSIFICATION (FULL WORKING LEVEL): FINANCIAL OFFICER 21
CONTEXT
Supporting the Ministries of Children and Family Development (MCFD) and Social Development and Social
Innovation (SDSI), the Information Services Division (ISD) provides strong information management and
information technology (IM/IT) resource planning, decision making, project and issues management, security
and privacy functions and desktop support. The division manages the Social Sectors $60 million dollar annual
IM/IT operating budget, the Social Sectors capital IM/IT portfolio totalling approximately $200 million as well
as funding for IM/IT projects that are completed outside of ISD’s annual budget.
The Finance and Administrative Supports team adds value by assisting ISD’s stakeholders to meet their
strategic goals and operational plans in compliance with relevant financial legislation, regulations, central
agency directives, and government financial priorities.
JOB OVERVIEW
The Financial Analyst - Accounting and Budgets, reporting to the Senior Manager of Finance and
Administration, provides financial for the senior leadership team in ISD. The Financial Analyst - Accounting
and Budgets provides advisory and support services in the preparation of monthly forecasts and annual
budgets; conducts proactive reporting and analysis of financial information; participates in the development
and maintenance of a framework for setting, measuring, analyzing and reporting on financial performance;
integrates the reporting of financial and operational results; and assesses and makes recommendations on the
financial implications of new initiatives.
ACCOUNTABILITIES
Grid 18 level accountabilities

Analyzes and develops forecasts, recommends options to maximize resource utilization of several
program areas and ensure alignment with the Service Plan.

Develops, calendarizes and consolidates program budgets submissions into the budget (i.e.
operating/capital/FTE budgets and may include Revenue/Recoveries budgets) in accordance with
Ministry and Treasury Board requirements.

Develops financial management reports and spreadsheets to track and monitor budgets, commitments
and expenditures, ensure accuracy and completeness of information, and identify and resolve
variances.

Recommends budget reallocations, transfers and adjustments to achieve a balance between budget
realities and the often competing needs of various program areas.

Researches and analyzes proposed changes to programs in order to identify and quantify financial
impacts, provide advice and recommend viable solutions.

Develops and maintains financial controls and procedures.

Monitors operations for adherence to financial policies and to assess the effectiveness of internal
controls.

Assists in the preparation of briefing notes, position/issue papers and the budget components of
Treasury Board and Cabinet Submissions to support decision-making processes.
Grid 21 level accountabilities (in addition to accountabilities listed above)

Identifies variances from planned expenditures and FTE utilization and provides explanations to
facilitate timely decisions and corrective action.

Reports expenditure, FTE, revenue and capital forecasts to Ministry Executives and Treasury Board
Staff.

Collaborates and facilitates collaboration with management, executive and staff in the preparation of
the divisions monthly forecast.

Develops program specific procedures to support accounting and reporting, ensuring compliance with
corporate policies.

Coordinates and consolidates information required for budget development including reviewing and
analyzing Treasury Board submissions.

Advises management in the planning and coordination of budgets, and guides processes for monitoring
all financial targets, revenue and expenditure forecasting and reporting.

Prepares and presents information for decision making on all aspects of financial planning and
monitoring including operating, recovery, capital, and full time equivalents.

Identifies and recommends changes to policies, procedures and systems to enhance controls and
efficiency of financial management practices; implements business improvements and system
enhancements to facilitate improved accounting and reporting.

Develops briefing materials for senior leadership which may include budget presentations to Treasury
Board.

Plans and conducts activities within a timetable of critical deadlines and communicates budget
instructions, policies and procedures.

Represents the Ministry on Corporate financial projects.

Interprets corporate policy related to capital assets and develops related organization procedures;
explains capital and amortization procedures to organization staff.

Oversees the complete, accurate and timely production of executive financial reports.

Implements a system of internal controls in order to safeguard ministry assets and provides advice on
improvements; establishes effective financial monitoring and controls, analyzes expenditures and
projections, and provides cost analysis of new initiatives.

Compiles and verifies information for Financial Reporting, Quarterly Reports, Financial and Economic
Review, Public Accounts and other financial statements for reporting.

Analyzes balance sheet accounts to ensure they reflect ministry financial activities; attests to the
reasonableness of asset, liability, revenue and expenditure accounts.

Reviews and confirms financial reports prior to their being published.

Provides financial management and budget planning advice and direction including providing training
to facilitate the understanding of new budget procedures or products for client managers and staff.

Conducts internal financial audits.

Supervises staff, conducts performance appraisals, provides performance feedback, and provides
employee development guidance/opportunities.
JOB REQUIREMENTS
Grid 18 Requirements:
Education and experience

Post-Secondary Education in a related field. Prefer enrollment in the CPA Program.

Prefer one year of experience preparing financial forecasts and supporting budget evaluation
processes.

A minimum of one year of experience developing financial statements and reports.

A minimum of one year of experience analyzing financial statements.

Preference may be given to applicants who have more than two years of experience in any of the
experience statements above.

Preference may be given to applicants who have experience with enterprise wide financial software
such as a corporate accounting system (CAS, Microsoft Dynamic, or any other large accounting
software systems).
Knowledge, Skills and Abilities

Working knowledge of accounting principles.

Strong written communication skills.

Strong verbal communication skills.

Strong organizational, time management and client service abilities.

Prefer intermediate to advanced skill level in Microsoft Excel.
Grid 21 Requirements:
Education and Experience

Post-Secondary Education in a related field. Prefer enrollment in the CPA Program.

A minimum of one year of experience preparing financial forecasts and supporting budget evaluation
processes.

A minimum of one year experience conducting budget to actual variance analysis and providing
explanations of causation.

A minimum of one year experience analyzing financial statements, recommending adjustments and
correcting entries (where necessary).

A minimum of one year of experience developing financial statements and reports.

A minimum of one year of experience analyzing financial statements.

Preference may be given to applicants who have experience in presenting financial information to
members of senior management.

Preference may be given to applicants who have more than two years of experience in any of the
experience statements above.

Preference may be given to applicants who have experience with enterprise wide financial software
such as a corporate accounting system (CAS, Microsoft Dynamic, or any other large accounting
software systems).
Knowledge, Skills and Abilities

Working knowledge of accounting principles.

Strong written communication skills.

Strong verbal communication skills.

Strong organizational, time management and client service abilities.

Ability to interpret and implement budget allocation and control mechanisms.

Intermediate to advanced skill level in Microsoft Excel.
Competencies:

Business Acumen is the ability to understand the business implications of decisions and the ability to
strive to improve organizational performance. It requires an awareness of business issues, processes
and outcomes as they impact the client's and the organization's business needs.

Managing Organizational Resources is the ability to understand and effectively manage organizational
resources (e.g. People, materials, assets, budgets). This is demonstrated through measurement,
planning and control of resources to maximize results. It requires an evaluation of qualitative (e.g.,
client satisfaction) and quantitative (e.g., service costs) needs.

Problem Solving/Judgement is the ability to analyze problems systematically, organize information,
identify key factors, identify underlying causes, and generate solutions.

Planning, Organizing and Coordinating involves proactively planning, establishing priorities and
allocating resources. It is expressed by developing and implementing increasingly complex plans. It also
involves monitoring and adjusting work to accomplish goals and deliver to the organization’s mandate.

Leadership implies a desire to lead others, including diverse teams. Leadership is generally, but not
always, demonstrated from a position of formal authority. The "team" here should be understood
broadly as any group with which the person interacts regularly.