REQUEST TO USE PAUL COLLEGE MEETING SPACE
This form must be completed and e-mailed to Sherri Cannon at [email protected] a minimum of 20 business days
prior to your event. The Event Coordinator is expected to read, and become familiar with, the Responsibilities of Event
Host included with this form.
Meeting/Event Information
Name of Meeting/Event:
Date:
Event Time (include time for setup/breakdown):
Purpose of Meeting/Event:
Anticipated Number of Attendees:
Audience (check all that apply):
☐ UNH Leadership ☐ Government Officials ☐ Alumni/Donors ☐ Campus Audience (faculty, staff, students)
☐ Off-Campus Audience (parents, community members)
Will there be a registration fee associated with this event?
☐ Yes
☐ No
Will your event occur outside Paul College posted building hours?
☐ Yes
☐ No
Will food be served at this event?
☐ Yes
☐ No
Will alcohol be served at this event?
☐ Yes
☐ No
Meeting/Event Coordinator Contact Information
Department/Organization:
Event Coordinator Name:
Phone:
Email:
Space Being Requested (Check all that apply and provide additional details where requested)
☐ Great Hall
Will you be requesting the Paul College furniture be moved?
Will you be bringing in furniture and/or equipment (e.g. tables, chairs)?
☐ Courtyard
Will you be setting up a tent?
Will you be bringing in furniture and/or equipment (e.g. tables, chairs)?
☐ Front Lawn
Will you be setting up a tent?
Will you be bringing in furniture and/or equipment (e.g. tables, chairs)?
Note:
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
It is the responsibility of the sponsoring department/organization to make financial and logistical arrangements for
any setup requirements (tents, furniture, equipment, etc.) associated with the above spaces. Refer to Responsibilities
of Event Coordinator.
Space Being Requested (cont’d)
Classrooms:
Note: Classrooms not listed below must be reserved through the Registrar’s Office at the following link:
http://www.unh.edu/registrar/general-information/room-request/
It is the responsibility of the Event Coordinator to secure Registrar-controlled classroom space prior to
requesting additional space controlled by Paul College.
☐
☐
☐
☐
☐
PCBE G25
PCBE G93
PCBE 205
PCBE 215
PCBE 225
Flat Seating; capacity 32
Flat seating; capacity 20
Flat seating; capacity 20
Tiered seating; capacity 58
Tiered seating; capacity 66
☐ PCBE G45/G35 (see Notes below)
Flat Seating; capacity 32
☐ PCBE G59
Flat seating; capacity 40
U Shape
(Will reduce seating capacity)
☐ U-Shape
☐ U-Shape
☐ Classroom
☐ Classroom
☐ Café
☐ Café
Classroom
Café
(Will reduce seating capacity)
Will your event require tables be set up at the front of the room for panelists?
If Yes, indicate room number and number of
chairs needed:
☐ Yes
☐ No
Additional Classroom Set Up Information
If applicable, please provide brief description of any modifications to the selected room configuration:
Notes:
Room G45 is subject to priority scheduling by Executive Development Programs. Prior Reservations for non-EDP events may
be subject to cancellation.
For events taking place in G45/G35 outside normal business hours, the Event Coordinator is responsible for signing out a key
from either the Business Service Center or Paul IT Office for the purpose of unlocking the doors prior to the event as well as
locking the doors after the event.\\
Space Being Requested (cont’d)
Breakout Rooms:
Breakout rooms are available only for specific Paul College sponsored events
Ground Floor
☐ G80 Seating for 6
☐ G82 Seating for 6
☐ G84 Seating for 5
☐ G86 Seating for 5
☐ G88 Seating for 5
☐ G90 Seating for 5
☐ G92 Seating for 5
☐ G94 Seating for 6
First Floor
☐ 178 Seating for 5
☐ 180 Seating for 5
☐ 182 Seating for 5
☐ 186 Seating for 5
☐ 188 Seating for 5
☐ 190 Seating for 5
☐ 194 Seating for 5
Second Floor
☐ 232 Seating for 3
☐ 234 Seating for 5
☐ 238 Seating for 5
☐ 240 Seating for 5
☐ 246 Seating for 5
EDP Suite
☐ G35B Seating for 6
☐ G35C Seating for 6
☐ G35D Seating for 6
Note:
EDP Suite breakout rooms available
only when requesting use of
G35/G45
Additional Event Details
Please use this space to provide additional details or information concerning your proposed event of which we should be
made aware.
Responsibilities of Event Coordinator
Paul College is solely responsible for providing the requested space. It is the responsibility of the Event Coordinator
to make arrangements for all event logistics, planning, execution and associated costs including, but not limited to, the
following:
Staffing the event, directing guests, arranging for tents, tensile barriers (“stanchions”), additional lighting,
AV services (audio, sound, photography), tables, chairs, parking, signage, etc.
Facilities:
Paul College does not have staff to clear or reset the Great Hall furniture and there is a cost associated with this. Please
include this task in your UNH Facilities request once your event is approved. All requests to clear the Great Hall furniture
must be coordinated with Tom Trela, Paul College Facilities Manager (603-862-5500) once an event has been approved.
Contact UNH Facilities at 603-862-1437 for cost and scheduling.
Tents:
Specific tents are permitted in the courtyard (40’ x 60’) and front lawn (maximum 40’ x 80’). The Event Organizer is
responsible for rental and costs associated with any tent. All tent set ups must be coordinated with Tom Trela, Paul
College Facilities Manager (603-862-5500), once an event has been approved. Contact Marshall Rental (207) 439-3344
for cost and scheduling. Tom Trela will coordinate arrangements for Dig Safe and fire inspections.
Catering:
You are welcome to serve food and beverages; however you are responsible for arranging the catering and for ensuring
that the room/area is clean following your event. Contact UNH Conference & Catering at 862-1900 for cost and
scheduling.
Parking:
Event Coordinators are responsible for reserving the number of guest parking spaces needed with UNH Parking Services.
Please go to http://www.unh.edu/transportation/parking/eventrequest.htm for cost and scheduling.
Photography/Video Services:
Event Coordinators are responsible for making arrangements (including scheduling and cost) with a University-approved
vendor when seeking photography and/or video services to document their event. Please click the appropriate link to
access the lists of approved vendors:
Photography Service Vendors
Video/AV Service Vendors
After-Hours Access:
For events held in G45 and/or G35 which occur outside normal business hours, the Event Coordinator is responsible for
signing out a key in the Business Service Center or Paul IT Office for the purpose of unlocking the room prior to the event
as well as locking up the room after the event.
Paul College Building Hours
Academic Year
Monday
7:00 am – 11:00 pm
Tuesday
7:00 am – 11:00 pm
Wednesday
7:00 am – 11:00 pm
Thursday
7:00 am – 11:00 pm
Friday
7:00 am – 6:00 pm
Saturday
9:00 am – 4:00 pm
Sunday
9:00 am – 11:00 pm
FOR INTERNAL USE ONLY
CALENDAR:
APPROVAL STATUS:
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Summer
7:00 am – 10:00 pm
7:00 am – 10:00 pm
7:00 am – 10:00 pm
7:00 am – 10:00 pm
7:00 am – 6:00 pm
Closed
Closed
Date Request Received:
☐ Date Available
☐ Request Approved
☐ Date Unavailable
☐ Request Denied
Authorizing Signature: John LaBonte, Director of Planning & Finance