GUIDELINES:
Community Ice Action Grants 2017 – Round 3
Background ......................................................................................................................................... 2
What are Community Ice Action Grants? ........................................................................................... 2
Funding availability ............................................................................................................................. 2
What type of activities might be funded? .......................................................................................... 2
Who can apply?................................................................................................................................... 3
Auspice arrangements ........................................................................................................................ 4
What will not be funded? ................................................................................................................... 4
What is the application process? ........................................................................................................ 4
How will the applications be assessed? .............................................................................................. 5
Grant criteria ....................................................................................................................................... 5
What are the funding conditions? ...................................................................................................... 6
Timelines for Community Ice Action Grants 2017 - Round 3 ............................................................. 6
More information ............................................................................................................................... 6
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BACKGROUND
The Victorian Government delivered its Ice Action Plan on 5 March 2015. It was developed on the
advice of the Premier’s Ice Action Taskforce.
As part of the plan, the Victorian Government committed $500,000 over four years for grants to
support grassroots Community Ice Action Groups in regional, rural and urban growth areas to
address ice related concerns at the local level.
Community Ice Action Grants 2017 is the third of four annual grant rounds for Community Ice Action
Groups.
Twelve community groups received grants of up to $10,000 through the 2016 round.
Community Ice Action Grants are administered by the Department of Health and Human Services.
WHAT ARE COMMUNITY ICE ACTION GRANTS?
Community Ice Action Groups bring together community members, local service providers and
businesses committed to preventing and reducing ice related harms in their communities.
In some locations, this investment will allow local community members to come together for the
first time to develop local solutions. In other cases, it may allow local community groups to build on
existing successful, locally-based responses to ice. The grants support a range of activities including
forums, production and development of communications, promotion of education opportunities and
the evaluation of these initiatives and interventions.
FUNDING AVAILABILITY
Grants of up to $10,000 are available to groups who identify a local need and who can undertake
and implement evidence based solutions to address these. Funding is for 12 months.
Approximately $125,000 grant funding is available in 2017.
WHAT TYPE OF ACTIVITIES MIGHT BE FUNDED?
Community Ice Action Grants 2017 will support a range of activities including forums, producing and
developing communications and promoting education opportunities.
Examples of previously successful community projects include:
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workshops or forums where community and local health service providers come together to and
discuss ice, practical strategies to help families and individuals and available sources of help in
the community
a website including locally relevant information about ice issues and information on where to
get help
an alcohol and other drug free community activity such as a music festival
a peer leadership program for local youth about ice and safety and resilience
a short film, art or photography competition for young people to think creatively about
responding to ice issues
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school holiday activities for young people to prevent boredom, promote healthy lifestyle choices
and deliver ice safety education.
WHO CAN APPLY?
Applications are sought from groups of community members in regional, rural and urban growth
areas to address ice related concerns at a local level.
Grant applications will be accepted from community ice action groups who propose to undertake
activities in the following local government areas:
Alpine (S)
Ararat (RC)
Ballarat (C)
Bass Coast (S)
Baw Baw (S)
Benalla (RC)
Buloke (S)
Campaspe (S)
Cardinia (S)
Casey (C)
Central Goldfields (S)
Colac Otway (S)
Corangamite (S)
East Gippsland (S)
Gannawarra (S)
Glenelg (S)
Golden Plains (S)
Greater Bendigo (C)
Greater Geelong (C)
Greater Shepparton (C)
Hepburn (S)
Hindmarsh (S)
Horsham (RC)
Hume (C)
Indigo (S)
Latrobe (C)
Loddon (S)
Macedon Ranges (S)
Mansfield (S)
Melton (C)
Mildura (RC)
Mitchell (S)
Moira (S)
Moorabool (S)
Mount Alexander (S)
Moyne (S)
Murrindindi (S)
Northern Grampians (S)
Pyrenees (S)
Queenscliffe (B)
South Gippsland (S)
Southern Grampians (S)
Strathbogie (S)
Surf Coast (S)
Swan Hill (RC)
Towong (S)
Wangaratta (RC)
Warrnambool (C)
Wellington (S)
West Wimmera (S)
Whittlesea (C)
Wodonga (C)
Wyndham (C)
Yarriambiack (S)
In 2017, applications are encouraged from community groups that are focused on supporting
priority populations, including Aboriginal communities and at-risk young people (aged 12 to 25
years) with alcohol and other drug use issues. At-risk young people includes those exposed to the
youth justice system, out-of-home care, foster care, kinship care, the child protection system and or
family violence.
A minimum of 30% of grants will be awarded for projects focussing on Aboriginal populations that
are delivered by (or can demonstrate strong partnerships with) Aboriginal community based
organisations and communities.
Grants will be provided to incorporated, not-for-profit organisations and local councils only.
Individuals will not be funded.
The following entities are ineligible to apply for a grant but may be engaged as partners or auspice
organisations in any project:
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state or federal government departments and agencies, including Victoria Police
schools and educational institutions.
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AUSPICE ARRANGEMENTS
In some instances a community group may need to enter into an auspice arrangement with an
incorporated association or local council who is able to take on the legal and financial responsibility
of a grant agreement. The auspice organisation and the community group should agree to make a
joint application for the grant. If the grant application is successful, the auspice organisation then
enters into a funding agreement with the Department of Health and Human Services on the group’s
behalf. The auspice organisation may not be responsible for carrying out the work of the project, but
they are responsible for ensuring it is completed under the terms of the funding agreement.
If the project is to be delivered under an auspice arrangement, a letter signed by an authorised
representative of the applicant and the auspice organisation must be attached to the grant
application form. This letter should outline the agreement to the auspice arrangement and the roles
and responsibilities of each organisation in relation to project implementation, including the
expenditure of funds.
WHAT WILL NOT BE FUNDED?
Community Ice Action Grants 2017 will not fund:
 Projects that do not meet the grant objective of supporting local community action in regional
and rural Victoria
 Projects that do not meet all aspects of the grants criteria (listed on page 5)
 Projects that request more than the maximum grant amount of $10,000
 Incomplete applications and applications submitted after the due date
 Organisations that have failed to complete any previous projects funded by the Department of
Health and Human Services without demonstrating sufficient cause
 Commercial organisations or bodies established for profit-making purposes
 Requests for the purchase, maintenance or upgrading of facilities or equipment
 Projects that include costs for ongoing staff funding and attending conferences
 Activities that are the primary focus of other Victorian Government programs
 Activities that include specific ice or drug education delivered in schools, although organisations
can partner with schools to deliver other activities
 Projects that will not be completed within 12 months of receiving of the grant
 Groups that do not demonstrate support of local partners to deliver the project.
WHAT IS THE APPLICATION PROCESS?
Step 1: Review guidelines and application form
Applicants should download and carefully review the grant guidelines, application form and
application tip sheet to ensure that your project meets the grants criteria and that you have all the
information required to complete the online application form. Applicants should also familiarise
themselves with the 2017 grants reporting template.
An electronic version of these documents can be found online, at https://ice.vic.gov.au/safercommunities
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Step 2: Email queries
Any queries about the grant guidelines and application form can be emailed to the Department of
Health and Human Services, at [email protected]
The Department can provide advice about:
 alignment of your project proposal with the guidelines, and
 completion of the application form so that it meets the grant criteria listed below.
Step 3: Submit application
Completed, signed and dated Application Forms, including attachments, must be submitted via
email, at [email protected]
HOW WILL THE APPLICATIONS BE ASSESSED?
Community Ice Action Grants are administered by the Department of Health and Human Services.
A departmental selection panel will assess all applications against the grant criteria listed below. The
Minister for Mental Health will approve the final list of successful applicants.
Applicants must respond to each of the criteria demonstrating how the proposed project will meet
the objectives of the Community Ice Action Grants.
GRANT CRITERIA
1: Project Overview
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Provides an overview of the project – identifying the type of project, its goals and objectives and
target audience.
Describes the local need(s) for the project in your community.
Provides evidence of these needs, using statistics, data, research, anecdotal evidence and
community consultation.
Outlines what has already been done locally/how this will build on existing services and/or
community activities.
2: Project delivery and outcomes
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(50% weighting)
Outlines the specific activities and initiative/s proposed (including key dates and events).
Describes the objectives of the project and the intended outcomes: what are the benefits or
changes you expect to see as a result of the proposed activities or initiative?
Describes how these benefits / changes will be measured i.e. how have the intended outcomes
been achieved.
Provides a rationale/evidence base for the proposed activities.
3: Project Stakeholders
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(20% weighting)
(30% weighting)
Lists the key partners that will support the implementation of this project (including schools,
community organisations, councils and businesses).
Describes the role each of these partners will play in implementing the initiative.
Demonstrates engagement with those already undertaking local activities in response to local ice
issues.
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Outlines how project stakeholders will be engaged and their efforts coordinated to achieve
outcomes and to manage and report on projects effectively.
Describes how the group will function – who will be the fund holder, how decisions will be made
and how any disputes will be resolved.
WHAT ARE THE FUNDING CONDITIONS?
The following conditions will apply to all projects that receive a grant:
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The grant recipient must enter into a funding agreement with the Department of Health and
Human Services that sets out the grant conditions and reporting requirements
Any variation to the approved project must be submitted to the Department of Health and
Human Services for approval prior to implementation
All projects need to be covered by all appropriate insurance, including public liability insurance
for not less than $5 million
All publicity, promotional material and signage relating to the project needs to acknowledge the
Victorian Government’s support through the Community Ice Action Grants. The
Acknowledgement and Publicity Guidelines will form part of the funding agreement and include
the requirement that all activities acknowledge Victorian Government support through logo
presentations on any activity-related publications, media releases and promotional material. An
electronic version of the Acknowledgement and Publicity Guidelines can be found here
http://www.dhs.vic.gov.au/facs/bdb/fmu/service-agreement/3.-terms-and-conditions/3.4-funding/3.4.4acknowledgement-and-publicity-guidelines
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Grant recipients will be required to complete final project acquittal report. A copy of the
reporting template is available online, at https://ice.vic.gov.au/safer-communities
TIMELINES FOR COMMUNITY ICE ACTION GRANTS 2017 - ROUND 3
Thursday 4 May 2017
Grants advertised
Thursday 15 June 2017
Applications close
August 2017
Applicants notified of outcome
September 2017
Funding provided
End June 2018
Final report on outcomes
MORE INFORMATION
This initiative is being managed by the Department of Health and Human Services.
For further information, please email [email protected]
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