McMaster Social Sciences Society
Commons Building Room B104A
1280 Main Street West
Hamilton, Ontario L8S 4M4
www.themsss.com
McMASTER SOCIAL SCIENCES SOCIETY
MEETING MINUTES - EXECUTIVE MEETING – OPEN SESSION
DATE: TUESDAY MARCH 10TH, 2015 @ MUSC 301
Call to order at: 6:37PM
CALL OF THE ROLL
Present: Jocelyn Lau, Mikayla Lago, Tessa Chalmers, Kendra Wait, Christina Romano,
Nicole Prisciak, Gabriel Adamo, Shaina McDonald, Michael Couto, Tristan Paul
Absent Excused:
Absent:
Late:
Others Present:
ANNOUNCEMENTS & REPORTS
1. Academic Showcase (Michael Couto – VP Finance)
 Went really well
 It was a little congested, it’s not necessarily a place that people are able to
see easily because it’s far into the third floor of MUSC
 It fizzled out more towards the end, especially the last 2 hours
 For next year, we should move it to MUSC atrium, Christina will put this in
her transition report
 Marina should book it next year a little earlier, coordinate with the faculty
and early in advance because it’s more beneficial for students
 We didn’t really have much of BluCru so we need to ask them next year,
they wanted reps walking around on the floor and on downstairs to find
students and recruit them
2. Executive Assistant Hiring (Kendra Wait - VP Admin)
 Haven’t set up anything for hiring yet, not sure if we want it to be in March
or April and we did a straw poll so we will have it out by this week
 The future executives will be interviewing the executive assistants
 Photography, social committee, outreach coordinator, media and design,
clubs administrator and CEPO
3. Transition (Tristan & Kendra - President & VP Admin)
 Start your transition reports, they are due next Friday the 20 th
McMaster Social Sciences Society
Commons Building Room B104A
1280 Main Street West
Hamilton, Ontario L8S 4M4
www.themsss.com
BUSINESS
4. Constitutional Changes  Governance Structure (Tristan Paul – President)
 Clubs Admin
o In terms of exec assistant structure, a position we are rethinking is
clubs admin because this past year, Michael really effectively
managed clubs
o The initial vision was that Michael would be working with clubs
admin but with the nature of VP Finance, a lot of clubs talked to him
more than he talked to Emily
o Despite him telling them to talk to Emily, they continued to contact
him so it’s just too many points of contacts
o Michael proved this year, the clubs portfolio can fall under the
finance position so Tristan and Michael want to shift the
responsibilities to the VP Finance position and to get rid of clubs
admin
 CEPO
o We are still keeping this position
 Year Reps
o Year reps should have a voice and the students should be electing
them to represent them
o They would be under VP Programming instead, they wouldn’t be
under the VP Admin
o The main difference is that they would be elected and in Nicole’s it
would be hired but they would still have the same role
o In Nicole’s proposition, year reps would be doing all of the events
and they wouldn’t double book same events on the same day
o With our very little voting statistics, we are concerned that it won’t
even be very representative of their year
o Having them hired will also allow for individuals that aren’t involved
to have a chance because it’s intimidating when you’re running
against people that are really involved
NEW BUSINESS
MOTIONS
Moved by Paul, seconded by Couto that we adopt the changes of Club Admin –
unanimous  MOTION PASSES
McMaster Social Sciences Society
Commons Building Room B104A
1280 Main Street West
Hamilton, Ontario L8S 4M4
www.themsss.com
Moved by Paul, seconded by Couto that we adopt the changes of having three planners
– unanimous  MOTION PASSES
Moved by Paul, seconded by Couto that we remove the Spirit Leader as a position and
to move the Admin Asst from the executive team to executive assistant levels –
unanimous  MOTION PASSES
Moved by Paul, seconded by Couto that year reps are now reporting to VP
Programming instead of VP Admin – unanimous  MOTION PASSES
Moved by Paul, seconded by Couto that Kendra’s changes to the constitution regarding
budgets etc. – unanimous  MOTION PASSES
ACTION ITEMS
TIME OF NEXT MEETING
ADJOURNMENT
Meeting adjourned at 7:31PM