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GVMFA Board Meeting
May 9th, 2016 @ View Royal Quality Foods > 7:00PM
Attendees: John Cardilicchia, Jon Poppitt, Todd Reuther, Cindy Bowles, Mike Reiter, Ryan Woods, Bill Reid, Steve
Regrets: Alison Carretero
Call to order: Jon Poppitt
Motion to approve minutes from last meeting: Jon Poppitt, seconded Todd Reuther > Motion Passed.
Meeting Agenda
1.
Set fixed Spring Gear return and Fall registration/Gear Up dates.
a. Earliest for Gear Return
i. June 28th and 29th at 6:00PM – 7:30PM
ii. July 13th at 6:00PM – 7:30PM
iii. July 30th at 11:00AM – 1:00PM
iv. Note that kids can keep gear if playing in Fall
b. Gear Up and Registration
i. On same nights
ii. Bring Gear and Kids to check out the gear for fit and condition
2.
Saanich vs GH jersey colors - Recap
a.
3.
4.
Review
i. Orange Pinnie worked, until it fell off on certain players.
ii. Overall not terrible – but would be nice to improve the issue.
iii. Was considerable confusion/comments by parents.
b. Options
i. White pants for Saanich for their games.
ii. Black for practice.
c. Motion to Approve getting White Pants for Saanich (would use black for practice pants): Bill R.
Seconded: Cindy > Motion Passes.
Gear Up option – only hand out 1 Pair of pants on Gear Up
a. Give out one with the option of getting 2
b. Motion to Approve: Bill R, Seconded: Mike R > Motion Passes.
Game Commissioner Report discussion
a. Repeat offenders on the penalties week to week?
i. Maybe a written warning to any player that appears on this list 2 out of 3 weeks?
b. Discussion
i. As these are discretionary from referees and/or inadvertent penalties but are still major
penalties (e.g. Facemask, Horse Collar)
1. Do this case by case, no formal rule required at this time.
2. First step, letter to coach to correct behavior and talk to the repeat offenders.
ii. Some penalties, after the whistle, may be considered differently?
iii. Play Count
1. Difficulty to get these players in for 10-12 plays.
2. Look to reduce the numbers for JB level?
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5.
6.
7.
8.
9.
iv. Sooke coach ejected from the game from Chief Official!
1. Sooke v Oceanside in Parksville.
Refund amounts, after we pay $30 fee to Insurance.
a. Currently the cancellation fee is $40, no matter when withdrawal occurs, up to the 3 weeks.
b. Leave at $40.
Trophy Selection
a. Trophies – Showcase
i. @Mike – ask about Wood bases vs. Plastic Base
b. Medallions – Heritage House
Spring 2016 Playoff Format
a. Atom (5 Teams)
i. Week 1
1. #1 get bye
2. 2 v 3 – winner to Gold Cup
a. Loser to Founders Cup final
3. 4 v 5 – winner to Founders Cup
ii. Week 2
1. Gold Cup: #1 and Winner of 2 v 3
2. Founders Cup: Loser of 2 v 3 and Winner of 4 v 5
b. Peewee
i. Top 4 – play in Gold Rounds
1. 1 v 4, 2 v 3
ii. Bottom 4 – play in Founder Rounds
1. 1 v 4, 2 v 3
iii. 9th place is out
c. Junior Bantam
i. Top 4 – play in Gold Rounds
1. 1 v 4, 2 v 3
ii. Bottom 5
1. No Cup games - can arrange exhibitions as they would like.
Hudl Software
a. $2,000 to $4,000 annually – some shared cost.
i. Two levels
1. Game film
2. Playbook and tools
ii. $158 per team per year (could be Outlaws and Saanich)
b. Very common around the Football circles.
c. Sharing of
i. Film
ii. Game Plans
d. Quoted for sharing with 25 players and 4 coaches.
e. Hold off for now
VICFA Proposal
a. Peewee Division
i. Appears will have 9-10 teams for Fall at Peewee
ii. Play Canadian rules with 4 downs
1. Need to play 3 downs for any provincial type games.
2. Want to play 12-man football
a. The provincial championships would be in Langley.
b. The provincial rules do require 24 players to play in the tournament.
b. Junior Bantam Division
i. What to do?
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c.
Motion that Peewees are all in and pending VMFL Approval, GVMFA will send a Senior JB team
to VMFL and put a Junior JB team into the VICFA league: Jon Poppitt, Seconded: Todd Reuther >
Motion Passes.
10. Fall 2016
a. Proposal
i. Drop the Outlaws, Hitmen and Warhawks and run with Warriors, Wolverines and
Raiders in the fall. Peewees only.
ii. Fall JB program would be Renegades and Warhawks.
11. Releasing Sooke from the GVMFA so they can create their own organization
a. What are our issues with them?
i. Need to identify those.
b. What are their issues with us?
i. Need to identify those.
c. Need to communicate with their leadership.
i. Who from us?
1. Bill and Todd
ii. Who from them?
1. Brandon and ?
a. Scott Gertsma?
b. Ask Brandon.
12. Campbell River JB team to add a player after deadline > Passed.
13. Increase time of games to 2 hrs.
a. Can’t change times now, not enough games left to go through that process again.
14. Saanich Atom team
a. Add new player, swap one brother for the other.
i. > Passed.
15. Victoria Rebels May 13th.
a. $750 for a table
b. Olympic View Golf Course
c. Motion Proposed by Jon Poppitt, seconded Mike Reiter > Motion Passes
16. Legacy Games – Kamloops
a. Island team requested from John C.
b. $160 per kid
c. July 23rd
d. Peewee division
e. Will be handpicked – no tryouts.
Next Meeting Date: June 6th, 2016 7:00PM at Quality Foods
Motion to Adjourn: Bill R, seconded Todd Reuther > Motion Passed
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Next Meeting Agenda (and/or Parked for Future Meetings) >
1. Discuss and delegate work of creating guidelines for out of catchment moves.
2. Protocol on Decision making process to Close the fields for all Victoria Parks.
3. Bylaws and a clearly defined set of policy and procedure. A system in writing for us and future
board to have a clear understanding of jobs rules assignments
To-do’s:
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2.
3.
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5.
6.
7.
8.
@Bill – talk with Brandon on who to talk with from Sooke after getting list of issues.
@Cindy, Jon P and John C – list of grievances from how Sooke operates including rules they have broken.
@Mike – ask about Wood bases vs. Plastic Base
@Bill – post Gear Return schedule on website… will communicate it later.
@Steve M to get quote and timing for White Pants, ideally before playoff games.
Results of Survey to Spring 2015 players that haven’t signed up yet.
a. @Bill – do a survey of why kids play football for current registrants.
i. After Week 1 – Why did you sign up, why do you like football?
ii. At end of Season – would you come back?
b. @Bill – add to first page, how many seasons did you play? What grade?
c. Need to do this survey again next Spring.
@Cindy – get an electronic copy of Terry’s grant application to Greg Steves.
Park Coordinator Manager
a. Oversee Park Coordinators
b. Recruit Park Coordinators
c. Create a list of expectations for the role – a document
d. Support and train Park Coordinators