BENCH-CAN
3rd Project Meeting
Brussels
05.14.2014
National Institute of Oncology (NIO)
Budapest, Hungary
WP5 –Benchmark piloting
Dr. Péter Nagy (Coordinator)
Dr. József Lövey (Coordinator)
Edit Marosi (Assistant)
List of pilot sites
Agreement signed
Self-assessment sheet completed
(internal review group established)
CCCC, Germany
x
x
HUCH, Finland
✓
✓
KCL, UK
x
x
NCT, Germany
x
✓
CRO – Aviano, Italy
✓
x
INT, Italy
✓
✓
IPO-Porto, Portugal
✓
✓
IOCN, Romania
✓
✓
GPCC, Poland
✓
✓
NIO, Hungary
✓
✓
VUOI, Lithuania
✓
✓
North/West
South
CEE
2017.07.29.
Pilot sites that did not sign the agreement

Discussion and action points for each pilot site:
• CCCC, Germany
Dr. Verena Materna’s response regarding their participation was forwarded to OECI on April 22:
„We are not able to answer the questionnaire before summer time, anticipated July 2014, with all
the limitations discussed with you and Anke Wind before. I am so sorry about that, but I cannot
give you a more convenient answer. Please let us know, if our feedback would be helpful for the
BenchCan project even though we would submit it in summer 2014.”
• KCL, UK
NIO was not in contact with KCL about signing the agreement.
• NCT, Germany
Dr. Martina Nesper-Brock requested the project budget before signing the agreement. NIO
forwarded the request to OECI and they responded on March 31.
7/29/2017
Potential replacements
Discussion
and action points for replacements:
• Potential replacements :
• Cambridge, UK (suggested by Prof. Claudio Lombardo)
• Karolinska Institute, Sweden (suggested by NIO)
• European Institute of Oncology, Italy (Prof. Gordon
McVie has expressed interest in participating.)
• Valencia Institute of Oncology, Spain (suggested by
Anke Wind)
7/29/2017
Pre-piloting excercise

Discussion and action points:
• VUOI, Lithuania – confirmed
• NIO, Hungary – confirmed
• Replacement for Bari: IPO-Porto
7/29/2017
Proposed pre-piloting schedule
Discussion and action points : finalizing schedule
3 pilot sites’ schedule
for the pre-piloting
exercise
Final
Questionnaire
(benchmarking
tool) is sent to the
pilot site project
leader
Pilot site project
leader sends
back completed
questionnaire to
NKI (Anke Wind)
NIO, Hungary
VUOI, Lithuania
06.01.2014
TBD
07.01.2014
External review
team visits pilot
sites (1-2 days)
External review
team submits
postbenchmarking
report to pilot
sites
07.07-18.2014
Within 6 weeks
after external
review team site
visit
06.01.2015
Within 6 weeks
after external
review team site
visit
06.01.2015
M30 –10.2015
M34 –02.2016
or
08.11-22.2014
Internal project review
team prepares and
submits action plan to
relevant management at
the cancer center
Other pilot sites’
schedule for piloting
exercise
CRO Aviano, Italy
GPCC, Poland
HUCH, Finland
INT, Italy
IOCN, Romania
IPO PORTO, Portugal
ORIGINAL DATES IN
PROPOSAL
2017.07.29.
09.15.2014
M16 – 07.2014
10.15.2014
11.01-31.2014
External review team visits

Discussion and action points:
• Finalizing
the setup of the team (Anke Wind – NKI,
someone from Panaxea, someone from ECPC, and two
other potential participants).
• Training
for the team (proposed by Prof. Lombardo):
trainer, date and location.
• Coordinating timing of the visit with pre-piloting sites.
2017.07.29.
External review team visits

Discussion and action points:
• Providing pilot site with a brief action plan and finalized
schedule for site visits.
• Preparing
an agenda in advance for the meetings with
the relevant internal review team members and other
departments (based on the request of external review
team after assessing the benchmarking tool).
• Making travel arrangements for external reviewers.
2017.07.29.
Thank you!
2017.07.29.