BENCH-CAN 3rd Project Meeting Brussels 05.14.2014 National Institute of Oncology (NIO) Budapest, Hungary WP5 –Benchmark piloting Dr. Péter Nagy (Coordinator) Dr. József Lövey (Coordinator) Edit Marosi (Assistant) List of pilot sites Agreement signed Self-assessment sheet completed (internal review group established) CCCC, Germany x x HUCH, Finland ✓ ✓ KCL, UK x x NCT, Germany x ✓ CRO – Aviano, Italy ✓ x INT, Italy ✓ ✓ IPO-Porto, Portugal ✓ ✓ IOCN, Romania ✓ ✓ GPCC, Poland ✓ ✓ NIO, Hungary ✓ ✓ VUOI, Lithuania ✓ ✓ North/West South CEE 2017.07.29. Pilot sites that did not sign the agreement Discussion and action points for each pilot site: • CCCC, Germany Dr. Verena Materna’s response regarding their participation was forwarded to OECI on April 22: „We are not able to answer the questionnaire before summer time, anticipated July 2014, with all the limitations discussed with you and Anke Wind before. I am so sorry about that, but I cannot give you a more convenient answer. Please let us know, if our feedback would be helpful for the BenchCan project even though we would submit it in summer 2014.” • KCL, UK NIO was not in contact with KCL about signing the agreement. • NCT, Germany Dr. Martina Nesper-Brock requested the project budget before signing the agreement. NIO forwarded the request to OECI and they responded on March 31. 7/29/2017 Potential replacements Discussion and action points for replacements: • Potential replacements : • Cambridge, UK (suggested by Prof. Claudio Lombardo) • Karolinska Institute, Sweden (suggested by NIO) • European Institute of Oncology, Italy (Prof. Gordon McVie has expressed interest in participating.) • Valencia Institute of Oncology, Spain (suggested by Anke Wind) 7/29/2017 Pre-piloting excercise Discussion and action points: • VUOI, Lithuania – confirmed • NIO, Hungary – confirmed • Replacement for Bari: IPO-Porto 7/29/2017 Proposed pre-piloting schedule Discussion and action points : finalizing schedule 3 pilot sites’ schedule for the pre-piloting exercise Final Questionnaire (benchmarking tool) is sent to the pilot site project leader Pilot site project leader sends back completed questionnaire to NKI (Anke Wind) NIO, Hungary VUOI, Lithuania 06.01.2014 TBD 07.01.2014 External review team visits pilot sites (1-2 days) External review team submits postbenchmarking report to pilot sites 07.07-18.2014 Within 6 weeks after external review team site visit 06.01.2015 Within 6 weeks after external review team site visit 06.01.2015 M30 –10.2015 M34 –02.2016 or 08.11-22.2014 Internal project review team prepares and submits action plan to relevant management at the cancer center Other pilot sites’ schedule for piloting exercise CRO Aviano, Italy GPCC, Poland HUCH, Finland INT, Italy IOCN, Romania IPO PORTO, Portugal ORIGINAL DATES IN PROPOSAL 2017.07.29. 09.15.2014 M16 – 07.2014 10.15.2014 11.01-31.2014 External review team visits Discussion and action points: • Finalizing the setup of the team (Anke Wind – NKI, someone from Panaxea, someone from ECPC, and two other potential participants). • Training for the team (proposed by Prof. Lombardo): trainer, date and location. • Coordinating timing of the visit with pre-piloting sites. 2017.07.29. External review team visits Discussion and action points: • Providing pilot site with a brief action plan and finalized schedule for site visits. • Preparing an agenda in advance for the meetings with the relevant internal review team members and other departments (based on the request of external review team after assessing the benchmarking tool). • Making travel arrangements for external reviewers. 2017.07.29. Thank you! 2017.07.29.
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