Title: Internal Order: Create
Module : Financial Accounting
Course : Internal Orders
Work Instruction
Internal Order: Create
KO01
Purpose
Use this procedure to create an internal order.
Trigger
Perform this procedure when you need to create an internal order.
Prerequisites

None.
Menu Path
Use the following menu path to begin this transaction:

Select Accounting  Controlling  Internal Orders  Master Data  Order 
Create to go to the Create Internal Order: Initial screen.
Transaction Code
KO01
Additional Information

Internal orders are mainly used in the University to provide lower level/more detailed
analysis of the data held in cost centres. They allow, for example, academic departments
to monitor costs across individual programs without the need to set up numerous cost
centres. Internal order groups can then be built to facilitate reporting.

If the Applicant or Responsible Person does not exist in SAP for your area, the Finance
Manager/Administrator will need to contact FAR.

Applicant and Responsible Person must be entered in the correct format or you will not be
able to create or change internal order records.
After orders have been created the appropriate form must be sent to FAR so they can
be included in the correct order group.
Filename: 81897469
Reference: KO01
Version: Prelim
Last Modified: 07.29.2017 04:23:00
Work Instruction
Page 1 / 6
Title: Internal Order: Create
Module : Financial Accounting
Course : Internal Orders
Procedure
1.
Start the transaction using the menu path or transaction code KO01.
Create Internal Order: Initial Screen
You can enter either the order type or create a new order with reference to an existing
order number.
2.
As required, complete/review the following fields:
Field Name
Order type
R/O/C
O
Description
Enter the order type.
Example:
Order number
O
Z320
Enter the order number to be used as a reference.
If you are using an existing order the order number
and the order type must match.
Example:
Filename: 81897469
Reference: KO01
18000001
Version: Prelim
Last Modified: 07.29.2017 04:23:00
Work Instruction
Page 2 / 6
Title: Internal Order: Create
Module : Financial Accounting
Course : Internal Orders
3.
Click on
.
Create Internal Order: Master data
4.
As required, complete/review the following fields:
Field Name
Short text.
R/O/C
R
Description
Enter the description of the order.
This should include a reference to the appropriate
department or resource centre.
Example:
Object class.
R
Biol Sci - Sports Science
Leave the object class as it appears.
Example:
Overhead
This field does not refer to the order type.
Filename: 81897469
Reference: KO01
Version: Prelim
Last Modified: 07.29.2017 04:23:00
Work Instruction
Page 3 / 6
Title: Internal Order: Create
Module : Financial Accounting
Course : Internal Orders
Field Name
R/O/C
Profit Center.
R
Description
Enter the profit center.
For certain order types the profit center automatically
defaults. In such cases, check that the profit center
details are correct. The profit center should be the
same as the profit center held on the cost center
master data.
Applicant.
R
Enter the Applicant.
Example:
Person responsible.
R
Davison C Ms
Enter the Person responsible.
The responsible person is the person to whom all
system messages will be sent.
Example:
5.
Click on
Gardner D Mr
.
Create Internal Order: Master data
Filename: 81897469
Reference: KO01
Version: Prelim
Last Modified: 07.29.2017 04:23:00
Work Instruction
Page 4 / 6
Title: Internal Order: Create
Module : Financial Accounting
Course : Internal Orders
6.
As required, complete/review the following fields:
Field Name
Actual posted CCtr
R/O/C
R
Description
Enter the actual posted cost centre.
Example:
219080
The check box marked Statistical order should automatically be selected
check box is not selected
used is correct.
7.
. If this
you will need to exit and check the order type you have

When posting to an internal order, SAP refers to the master data on the internal order to
make the cost and profit center entries and will not allow entries to be made to conflicting
centers. The profit center entered on the internal order must therefore be the same as the
profit center held on the cost center master data details. Certain order types have been
configured to automatically populate the profit center field. However, other order types
require both the profit center and cost center details to be entered. The proposed cost
center should be always be displayed prior to setting up the order (KS03) in order to
establish the correct profit center to enter on the internal order.

It is only possible to make changes to the cost center details prior to the order receiving
actual postings.
Once you have checked all details are correct, click on
Filename: 81897469
Reference: KO01
.
Version: Prelim
Last Modified: 07.29.2017 04:23:00
Work Instruction
Page 5 / 6
Title: Internal Order: Create
Module : Financial Accounting
Course : Internal Orders
Create Internal Order: Initial Screen
The system displays the message,"Order was created with number xxxxxxxx."
8.
You have completed this transaction.
Result
You have created an internal order.
Comments
Use transaction KO02 to change internal orders. Use transaction KO03 to display
internal orders.
Filename: 81897469
Reference: KO01
Version: Prelim
Last Modified: 07.29.2017 04:23:00
Work Instruction
Page 6 / 6