Moderator Annual Report Proforma
MODERATOR ANNUAL REPORT PROFORMA
The Moderator appointed to each collaborative agreement should produce an Annual Report for
submission to the host Course Management Team or School at the University. This should normally be
submitted within eight weeks of the final Assessment Board for each intake of students.
The Moderator is responsible for overseeing the overall administration, general operation and monitoring
of the collaboration and has a quality enhancement role. The Moderator would normally attend the
Assessment Board for the collaborative course/programme(s) and give advice on the University
Academic Regulations relating to assessment.
Please complete the report under the following headings, but feel free to make any additional comments
under the “OTHER ASPECTS” section. Please also complete the Moderator Visit Checklist (Annexe).
1
GENERAL INFORMATION
1.1
Name of partner institution
1.2
Name of Moderator
1.3
Nature of collaboration
1.4
Number of students
1.5
Name of Course Leader at partner institution
2
DATES OF VISITS AND OTHER CONTACT
Please give information on the number of visits you have made to the Partner Institution and the
purpose of each visit. A summary should also be given of other contact you have had with the
Partner Institution during the year.
3
THE STUDENT LEARNING EXPERIENCE
Please comment on the following: library resources and facilities; study accommodation;
teaching rooms; laboratories; IT facilities; provision for students to give feedback on the
course/programme (University questionnaire) and to have an input to the teaching team
(Student/Staff Liaison Group); arrangements for student counselling.
Last Reviewed: May 2017
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Moderator Annual Report Proforma
4
STAFFING
Please give information on the adequacy of staff experience and qualifications and whether any
changes to staff involved in the collaboration have occurred (these should have been approved
by the Head of School prior to the member of staff teaching on the collaborative course).
5
COURSE MANAGEMENT AND OPERATION
Areas you may wish to comment on: operation of the Course Management Team; the
engagement with the Annual Course/Programme Appraisal process; ongoing contact with
University staff.
6
EXAMINATIONS AND ASSESSMENT
Areas you may wish to comment on: arrangements for the invigilation of examinations; conduct
and operation of Assessment Committee/Board and compliance with University’s Academic
Regulations.
7
OVERALL EVALUATION
Please give an overall evaluation of the collaborative agreement and indicate any areas of action
which are required.
8
OTHER ASPECTS
Please use this section to comment on any other aspects which you feel have not been
adequately provided for.
Last Reviewed: May 2017
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Moderator Annual Report Proforma
9
SIGNATURES
Each Proforma requires the following signatures.
9.1
Moderator
Signed
Date
Please also complete the Annexe: Moderator Visit Checklist and submit the completed the Moderator
Annual Report Proforma to the Head of School.
9.2
Head of School – to confirm receipt of and approval of the report for distribution
Signed
Date
For University use only
Following sign off by the Head of School the report should be submitted to the Academic Quality Officer
for distribution to:
Chief Academic Officer
Partner Institution
Last Reviewed: May 2017


Academic Registrar
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Moderator Annual Report Proforma
ANNEXE TO MODERATOR ANNUAL REPORT
MODERATOR VISIT CHECKLIST
The Moderator is responsible for overseeing the overall administration, general operation and monitoring
of the collaboration and has a quality enhancement role. The Checklist is designed to be of assistance
when a Moderator visits a Partner Institution and is not meant to be prescriptive. It should accompany
the Moderator’s Annual Report submitted to the Head of School and Academic Registrar.
1
GENERAL INFORMATION
1.1
Name of partner institution
1.2
Name of Moderator
1.3
Nature of collaboration
1.4
Number of students
1.5
Name of course leader at partner institution
2
THE STUDENT LEARNING EXPERIENCE
The library, study accommodation, teaching rooms, laboratories and IT facilities should all be
visited and where possible, a meeting with students currently on the course/programme should
be arranged.
S: Satisfactory NS: Not satisfactory (action required)
2.1
Library resources - provision of required
texts and journals and access to
appropriate online services
2.2
Library facilities - appropriate opening
hours and accommodation for
independent study
2.3
Teaching rooms
2.4
Laboratories
2.5
IT facilities and support
2.6
Provision for students to give feedback on
the course/programme (University
questionnaire)
2.7
Provision for students to have input to the
teaching team (Student/Staff Liaison
Group)
2.8
Arrangements for student counselling
2.9
Arrangements for students with
disabilities
Last Reviewed: May 2017
S
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NS
Comment
Printed: 29 July 2017
Moderator Annual Report Proforma
2
THE STUDENT LEARNING EXPERIENCE
The library, study accommodation, teaching rooms, laboratories and IT facilities should all be
visited and where possible, a meeting with students currently on the course/programme should
be arranged.
S: Satisfactory NS: Not satisfactory (action required)
S
NS
Comment
2.10
General comment on resource provision
and evidence of continued commitment to
invest in the course/programme
2.11
Other
3
STAFFING
A meeting with all teaching staff involved with the collaboration should be arranged. (Individual
and collective meetings as appropriate)
S: Satisfactory NS: Not satisfactory (action required)
S
NS
Comment
3.1
Staff qualifications and experience (a
check to be made that any new members
of staff teaching on the collaborative
course/programme have been approved
by the Head of School)
3.2
Examination of Partner Institution’s
teaching records to confirm which
members of staff carried out teaching.
Comments to be made if there was an
unacceptable number of non-approved
staff being used to deliver the
course/programme
3.3
Adequacy of contact with University staff
3.4
Annual staff development plan
3.5
Staff may wish to make other comments
or raise other issues and these may be
noted here
4
COURSE MANAGEMENT AND OPERATION
Discussions should be held with the teaching team to ascertain how the course/programme is
being managed on a day to day basis and how the quality assurance and critical monitoring of
the course/programme is being conducted. Where possible, it would be useful if a Course
Management Team meeting could be arranged to coincide with the Moderator’s visit.
S: Satisfactory NS: Not satisfactory (action required)
4.1
Had all students enrolled on the course
been admitted in accordance with the
terms of the agreement? [Normally this
will include approval of admissions
recommended by the partner to the
University.]
4.2
Is there a Course Management Team in
place and have there been formal
meetings of it with Minutes taken? Have
these been sent to the University?
Last Reviewed: May 2017
S
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NS
Comment
Printed: 29 July 2017
Moderator Annual Report Proforma
4
COURSE MANAGEMENT AND OPERATION
Discussions should be held with the teaching team to ascertain how the course/programme is
being managed on a day to day basis and how the quality assurance and critical monitoring of
the course/programme is being conducted. Where possible, it would be useful if a Course
Management Team meeting could be arranged to coincide with the Moderator’s visit.
S: Satisfactory NS: Not satisfactory (action required)
S
NS
Comment
4.3
Has an Annual Course/Programme
Appraisal been completed and been sent
to the University? Did it contain an
appropriate Staff Development Plan?
4.4
Has there been any change in
Government policy/legislation (overseas
only) which may affect delivery of
course/programme.
4.5
Other
5
EXAMINATIONS AND ASSESSMENT
The Moderator would normally arrange to visit the Partner Institution at the time of the
Assessment Board and give advice on its conduct and the University’s Academic Regulations.
S: Satisfactory NS: Not satisfactory (action required)
S
NS
Comment
5.1
Provision of Examination Papers and
model solutions by the University (if
appropriate)
5.2
Provision of sample examination questions
(if appropriate)
5.3
Summative Instruments of Assessment to
External Examiners (as appropriate)
5.4
Procedures to ensure the security of
examination papers
5.5
Arrangements for invigilation of
examinations
5.6
Conduct of Assessment Committee/Board
5.7
Other
6
DOCUMENTS
Please check the following are available for staff consultation. (The Course Specification, Module
Descriptors, Examination/Assessment Schedule and Academic Regulations should also be
available for students to consult)
S: Satisfactory NS: Not satisfactory (action required)
6.1
Current Course Specification
6.2
Current Module Descriptors
6.3
Current University Academic Quality
Handbook
6.4
Current University Academic Regulations
6.5
Examination and Assessment Schedules
6.6
Student Handbook(s)
Last Reviewed: May 2017
S
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NS
Comment
Printed: 29 July 2017
Moderator Annual Report Proforma
7
OTHER
Please list any other areas which you feel require action
Comment
8
Proposed Action
SIGNATURE
Moderator
Signed
Last Reviewed: May 2017
Date
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Printed: 29 July 2017