OregonYouthSoccerAssociation
RegularBoardMeeting
February22,2016
OYSAOffice
MeetingwascalledtoorderbyPresident,SteveMeckelat6:35PM.
Aquorumwasachieved.
BoardMembersAttending
In-Person
SteveMeckel
JohnCronkrite
JamesHenry
JohnThomas
PeteShowler
Online
SusanMcCarty
DaveGalas
RogerThomas
SteveBaker
RyanShore
FergusLoughran
VickiPounds
MinutesandReports
•
MinutesfromJanuary,2016werepresentedandapproved
•
Staffreportswerepresentedandquestionswereaddressed
OldBusiness
•
TransgenderPlayerParticipationPolicywasdiscussedatlengthandtabledtotheMarchmeeting
•
2017AGMwasdiscussed
o Morerobustofferings
o Moredetailedcommunication
•
DiscussiononUSSFconcussionrecommendationsandhowtheyapplytoOYSAprogramming
NewBusiness
•
SteveMeckelaskedDesiatocompilearegistrationcomparisontolastyear.
Meetingwasadjournedat9:35pm.
ThenextmeetingwillbeMarch21,2016at6:30pm.
OREGON YOUTH SOCCER ASSOCIATION
BOARD MEETING AGENDA
7920 SW Cirrus Drive
Beaverton, OR 97008
February 22, 2016
6:30 PM
Mission Statement: To foster an environment that promotes the physical, mental and emotional development
of Oregon’s youth through the sport of soccer.
•
Call to Order of General Session
Steve Meckel
•
Introduction of Guests
Steve Meckel
•
Roll Call
Steve Meckel
•
Acceptance of Minutes & Board Reports
• Association Board Minutes for January
• CEO/Technical Director Report
• Registration Services Report
• Club Services Report
• Marketing & Communications Report
• Manager, Referee Development Report
Steve Meckel
Keith Blackerby
John Madding
Desia Bramel
Brian Scott
Simon Date
David Grbavac
•
Old Business
• Transgender Player Participation Policy
• AGM Direction
• Annual General Meeting
• Grassroots Coordinators Coaching/Referees
• Player Development Initiatives (Birth Year Registration)
• Concussion Policy/Heading
Group
John Madding
John Madding
John Madding
Staff
Brian Scott
New Business
• Board and Staff Directory
• 2016/2017 Budget Process
• Challenges for next 12 – 18 months
• Current Health of Clubs and Leagues in OYSA
John Madding
Keith Blackerby
Meckel/Madding
Staff
Adjournment
Steve Meckel
•
•
Next Meeting will be on Saturday, March 14, 2016
2/19/16
CEO/TechnicalDirectorReport
OYSAOffice
Staff
FollowingasuccessfulAnnualGeneralMeetingthestaffhasenjoyedbeingableto
spendtimeintheoffice.Theyhavebeenbusywithmultipleleaguesgoing.
Timbers
IhavebeenspendingtimeattheTimberstrainingfacilitywatchingfirstteamtraining
andmeetingwiththeyouthstaff.TheTimbershaverecentlyhiredanewYouth
TechnicalDirectorthatwillworkwithMikeSmithtoimprovetheacademysystem.
LarrySunderlandwashiredawayfromtheChicagoFirewherehewasconsideredtobe
oneofthebestMLSYouthTDsaround.GreathirebytheTimbers.
Technical
TheGrassrootsCoordinatorshavebeenactivelymeetingwiththeirlocalclubsandhave
scheduleanumberofcoursesandclinics.Thenextbusytimeforcoachdevelopment
willbeinMarchduringSpringBreak.
Financial
Wewillbestartingthe2016/2017budgetprocessinMarchwiththegoalofhavinga
proposedbudgetreviewedbytheFinanceCommitteeinMay.
UpcomingStafforBoardTravel
USSoccerAnnualGeneralMeeting
JohnMaddingandSteveMeckel
SanAntonio,TX
February24–8,2016
USSoccerStateCEO/EDMeeting
JohnMadding
Chicago,IL
March14&15,2016
Member Services Report
February 22, 2016
Club Development
OYSA staff has accepted an affiliation application from The Dalles FC. This group is starting small to
register teams to play in spring and summer tournaments. They will be looking to add additional players
and teams in fall 2016.
I met with representatives of Futbol Cascade Club on 2/12/16 to discuss applying for membership. This
organization is located in the Aumsville/Stayton area and will begin with girls teams. They have not yet
submitted an application, but we anticipating one in time for the board to consider them for club
membership in the 16-17 year.
I have had discussions with representatives of an organization in Florence, Oregon who are looking to
become a member club. They have indicated plans to submit an application in time to be considered for
membership for the 16-17 season.
Risk Management
There are no risk management issues pending at this time.
Grievance and Discipline
There are no disciplinary matters pending at this time.
Leagues and Tournaments
The Timbers and Thorns winter and spring leagues are in full operation. Spring league matches for U11U14 premier teams began February 6 th. Non-premier teams not planning to play in the Oregon State Cup
will begin play February 27th.
The spring developmental league for U8-U10 teams will begin play on February 28 th. There are 155 teams
in the league, up from 135 teams in fall 2015. Schedules are posted with links on the OYSA website.
Far West Regional League
FWRL schedules have been published. Schedules can be viewed through the Region IV website,
http://regioniv.usyouthsoccer.org. Oregon teams are in contention for FWRL championship positions in
several age groups.
Brian Scott
Manager, Member Services
RegistrationReport
February22,2016
Registration
Billing
ThebelownumbersareforbillingsthroughJanuary31,2016
FiscalYear15-16
Fees Numbers
RecplayersU8andbelow
$69,741
7,749
Compplayers $204,174
11,343
RecplayersU9andabove
$170,236
15,476
TopSoccer
$-0- 80
Coaches
$67,912
5,224
PYSACoaches $9,132.50
1,405
PYSARecplayers
$72,310
10,330
Total $593,505.50 51,607
Leagues/Tournaments
2015PortlandTimbers&ThornsFallLeague
ThisleaguefinishedplayinNovemberwith505teams.
2015FallTimbersU8-U10DevelopmentLeague
ThisleaguefinishedplayinNovemberwith135teams.
2015-2016PortlandTimbers&ThornsPresidentsCup
155teamsenteredthistournament.U11-U12teamsfinishedinNovemberwithfinalsonNovember
22nd.16U13-U14teamswillmoveontosemiandfinalgamesinApril/May2016.
2015PortlandTimbers&ThornsFoundersCup
Thisistheinauguralyearforthistournament.Weareveryproudtosaythatwehad82teamsenter.
ThistournamentfinishedinNovember.
2016PortlandTimbers&ThornsWinterLeague
Wow.Wehad201teamsenterthisleague.RegistrationdeadlinewasDecember7thandplaybeginson
January23rd.
2016PortlandTimbers&ThornsSpringLeague
Wehave478teamsenteredintothisleague.TheleagueissplitbetweenPremierandnon-Premier
teamstooffsetfieldinventoryandsothatwecanschedulethePremiergamesstartingearliersothat
theseteamsarefinishedintimeforStateCup.PremierdivisionstartsplayFebruary6andnon-Premier
playstartsFebruary27.
2016SpringTimbersU8-U10DevelopmentLeague
Wehaveawhopping155teamsinthisleague.Thisleaguejustseemstogroweachseason.Weare
lookingforwardtoanevenlargerleaguenextFallthatwillonlyincludeU9-U10’sforthatseason.
2016PortlandTimbers&ThornsPresidentsCup–U15-U18
Sofarwehave20U15-U18teamssignedupforthistournament.Registrationdeadlineforthis
tournamentisMonday,February29,2016.
2016PortlandTimbers&ThornsStateCup
Currentlywehave79teamssignedupforthistournament.Registrationdeadlineforthistournamentis
Monday,February29,2016.
2015-2016FarWestRegionalLeague
Wehave39teamsplayinginthisregionalleague.Asitstandsrightnow,wehaveonly2teamsplaying
firstintheirdivisions–BU13WestsideTimbersB02Copa(with2gamesstilltogo)andGU18BendFC
Timbers97GRed(alsowith2gamesstilltogo).
Thebelowteamsinthisleaguehavefinishedtheirgames:
BU13NEUPDXB02White
5thplace
BU17FCPortland98BNavy17 5thplace
BU17EastsideTimbersU17BBayern 6thplace
BU17WestsideTimbersB98Copa
7thplace
RefereeDevelopmentReportFebruary22,2016
SubmittedbyDavidGrbavac
• RefereeRegistrationReminderemailsentto1,600refereesregisteredin2015-3
times
• RefereeRegistrationSolicitationemailsentto48,000players,parents,coachesand
administrationon2/2–additionalemailtobesentendofweek
o Analyticsaboutwww.oregonreferee.com:
§ 156visitstothewebsiteon2/3
§ 682thedayemailwassentand587thedayafter!(moretrafficthose
twodaysthanallofJanuary)
§ 41registrationconfirmationsin2days
• Grade9courseinClackamasscheduledfor2/13(16participants)greatsuccess!
• 2additionalGrade9coursesscheduledforearlyMarchand2moreforSpring
BreakinPortlandarea
• Grade9classinterestsfromthefollowingclubs:
o Corvallis
o Canby
o EastsideTimbers
• Currently4Grade8classesscheduledinPortlandMetroAreaforendofFebruary–
all4are100%capacity
• Asof2/17thereare1,085refereesregisteredinOregon(Gradevaries)
• DevelopedGameReportandInjuryReportpresentationsentto700refereesand
postedtowww.oregonyouthsoccer.org
• OYSADevelopmentalLeague
o RulesofCompetitionandExpectationsMeeting2/23,2/24,2/25,3/1and
3/2
o Refereeincentives
o AndyDeukertoassignreferees
• FarWestRegionalLeague
o AndyDeukertoassignreferees
o RefereeTrainingweekend2/27-2/28
o JeremyHansonsecuredtoprovideclassroomtraining,gameperformance
debriefandfieldtraining–MLSandPROAssistantReferee
• NextMonth:
o LettertoDOC’sexplainingmandateforUSSFRegisteredAssignorsand
Referees
o DeveloplistofrefereesforFWRandPresident’sCup
o PlanOYSAStateCupRefereeTraining
o DeveloptopicsforGoalLinesfornext12months
o Developtopicsforrefereetrainingpieces
o DevelopplanforSYRAduties
Marketing&CommunicationsManager
BoardReport
February2016
SubmittedbySimonDate
GoalLinesMagazine
1. FirstissuewillcomeoutonMonday,February29th.
2. Iwillhavea(draft)copyforyoutoshowattheBoardMtg.
a. Stattracking
b. Differentads
c. Partnersinvolved
d. Coveringallaspectofourworld
AGM2017
Researchingnewhotelsforthevenuenextyear.
1. PortlandMarriott(samelocation)isnotavailable
2. EmbassySuites(across217)
3. MeetingwithDoubleTreeinPortland(MultnomahSt)onThursday.They
havespace,andcanaccommodate,soit’sagoodoption.
FootGolf
1. LookingatGlendoverforavenue.
2. BeentalkingtothemaboutsecuringatimeinJuly
CoachNet
1. KicksoffMarch1st
2. Self-fundingprogram