Registration
Reference Guide
Items enclosed: Calendar of Deadlines, Check Lists for Initial
Registration, Roster Changes, Organizational Charts, Release &
Transfer Forms, International Waiver & Clearance Form, Permission to
Play across State Lines (For MD & VA only) and Out of State Guest
Player Form
June 2009
Calendar of Deadlines
Event
NCSL
ODSL
WAGS
Rosters Due for
Teams playing in
August 1st & 8th
Tournaments
No later than 7/15/09
No later than 7/15/09
No later than 7/15/09
No later than
7/25/09
No later than 7/25/09
Rosters Due for
Teams playing in
No later than 7/25/09
August 15th & 22nd
Tournaments
Rosters Due for all
other teams
August 8, 2009
August 8, 2009
August 8, 2009
MANDATORY
League Meetings
NEW U9 & U10
Teams and all other
NEW Teams
meeting on 8/25/09 at
Marshall High School
Coaches / Team
Managers Meeting
on 8/30/09 at
Battlefield High
School
NEW Team
Managers Meeting
on 8/29/09 at 9 am at
Fairview Park Marriot
State Cup
Applications Due to
VYSA
Watch the VYSA
website
www.vysa.com
For more information
State Cup
Freeze Date
Watch the VYSA
website
A player MUST be
released prior to the
start of league play
in order to transfer to
another
NCSL Team
www.vysa.com
For more information
A player MUST be
released prior to the
start of league play
in order to transfer
to another
ODSL Team
A player MUST be
released prior to the
start of league play in
order to transfer to
another
WAGS Team
Transfer Dates
NATIONAL CAPITAL SOCCER LEAGUE (NCSL)
INITIAL REGISTRATION
* *MAKE SURE THE TEAM NUMBER DOES NOT BEGIN WITH THE LETTER “A”.
Your team number will begin with an “N”. (The “A” is a temporary number only)**
Registration Item:
1
Preparers Initials
(Person who prepared
the roster and cards)
Club Rep’s Initials
(Stating you have
reviewed the package
and everything is in
order)
Player’s Legal First & Last name on roster & card.
Signature MUST MATCH the name on the front
of the card & signed in BLACK ink ONLY. (EX: if
first name is Matthew then the name on the card
is to read Matthew, not Matt)
If the player signed in cursive last year it MUST
be in cursive this year!
Some players have a hyphenated last name
(which is their mother’s maiden name) There is a
field for that.
2
3
4
5
6
7
8
9
10
11
12
13
Date of birth verified for each player. Passes in
alphabetical order and clipped to birth date verification.
If proof of birth is NOT in English, it needs to be
translated and then notarized
Team official passes - Mandatory
CURRENT Picture properly sized, glued to upper lefthand corner of pass - NOT paper clipped
No corrections or white-out on player passes or on
roster.
U9 & U10 Teams have no LESS than 7 players and NO
More the 12 players - (Only 2 under aged players
allowed)
U11 and U12 Teams have no LESS than 8 players and
NO More than 14 players. (Only 3 under aged players
allowed)
U13 thru U15 Teams have no LESS than 11 players and
NO More than 18 players
U16 thru U19 Teams have no LESS than 11 players and
NO More than 22 players
Two (2) double-sided (Front & Back) black & white
copies of roster.
Two (2) double-sided (Front & Back) black & white
copies of State Cup roster if applicable
Two (2) copies of audit report, signed and dated
All paperwork in the large envelope with all team info
filled in. DO NOT seal
OLD DOMINION SOCCER LEAGUE (ODSL)
INITIAL REGISTRATION
*MAKE SURE THE TEAM NUMBER DOES NOT BEGIN WITH THE LETTER “A”.
Your team number will begin with an “OD”. (The “A” is a temporary number only)**
Registration Item:
1
Preparers Initials
(Person who
prepared the
roster and cards)
Club Rep’s Initials
(Stating you have
reviewed the package
and everything is in
order)
Player’s Legal First & Last name on roster & card.
Signature MUST MATCH the name on the front of the
card & signed in BLACK ink ONLY. (EX: if first name
is Matthew then the name on the card is to read
Matthew, not Matt)
If the player signed in cursive last year it MUST
be in cursive this year!
2
3
4
5
6
7
8
9
10
11
12
13
14
Some players have a hyphenated last name (which is
their mother’s maiden name) There is a field for that.
Date of birth verified for each player. Passes in
alphabetical order and clipped to birth date
verification. If proof of birth is NOT in English, it
needs to be translated and then notarized
Team official passes - Mandatory
CURRENT Picture properly sized, glued to upper lefthand corner of pass - NOT paper clipped
No corrections or white-out on player passes or on
roster.
U9 & U10 Teams have no LESS than 7 players and NO
More than 12 players - (No one under the age of 8
years old may be rostered)
U11 and U12 Teams have no LESS than 7 players and
NO More than 14 players. - (No one under the age of
8 years old may be rostered)
U13 thru U15 Teams have no LESS than 7 players and
NO More than 18 players
U16 thru U19 Teams have no LESS than 7 players and
NO More than 22 players
Two (2) double-sided (Front & Back) black & white
copies of roster.
Two (2) copies of audit report, signed and dated
Two (2) double-sided (Front & Back) black & white
copies of State Cup roster if applicable
Code of Conduct signed by each player, parent and team
officials
All paperwork in the large envelope with all team info
filled in, DO NOT seal
WASHINGTON AREA GIRLS SOCCER LEAGUE (WAGS)
INITIAL REGISTRATION
* *MAKE SURE THE TEAM NUMBER DOES NOT BEGIN WITH THE LETTER “A”.
Your team number will begin with an “W”. (The “A” is a temporary number only)**
Registration Item:
1
Preparers
Initials
(Person who
prepared
the roster
and cards)
Club Rep’s Initials (Stating
you have reviewed the package
and everything is in order)
Player’s Legal First & Last name on roster & card. Signature MUST
MATCH the name on the front of the card & signed in BLACK ink
ONLY. (EX: if first name is Matthew then the name on the card is to
read Matthew, not Matt)
If the player signed in cursive last year it MUST be in
cursive this year!
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Some players have a hyphenated last name (which is their mother’s
maiden name) There is a field for that.
Date of birth verified for each player. Passes in alphabetical order
and clipped to birth date verification. If proof of birth is NOT in
English, it needs to be translated and then notarized
Team official passes – Mandatory – Team MUST have 3 team
officials on the roster
CURRENT Picture properly sized, glued to upper left-hand corner
of pass - NOT paper clipped
No corrections or white-out on player passes or on roster.
U9 Teams have no LESS than 7 players and NO More the 12
players - (NO player shall be registered if born on or after 8/1/02)
and no more than 2 under-age players
U10 Teams have no LESS than 7 players and NO More the 12
players (NO player shall be registered if born on or after 8/1/01) and
no more than 2 under-age players
U11 Teams have no LESS than 7 players and NO More than 14
players. (NO player shall be registered if born on or after 8/1/00
AND 7 players MUST be born between 8/1/98-7/31/99)
U12 Teams has no LESS than 7 players and NO More than 14
players. (NO player shall be registered if born on or after 8/1/99
AND 7 players MUST be born between 8/1/97-7/31/98)
U13 thru U15 Teams has no LESS than 7 players and NO More
than 18 players
U16 thru U19 Teams have no LESS than 7 players and NO More
than 22 players
Two (2) double-sided (Front & Back) black & white copies of roster.
Two (2) double-sided (Front & Back) black & white copies of State
Cup roster, if applicable
Two (2) copies of audit report signed and dated
All paperwork in the large envelope with all team info written on it.
DO NOT seal
CHECK LIST FOR ROSTER CHANGES
NEW PLAYERS BEING ADDED
PLAYER ADDS:
(New Players can be processed anytime during the season)
Registration Item:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Preparer’s
Initials:
Club Rep’s Initials (if
Club Rep Needs to
Approve Changes):
On Team Main page click on
Players then ADD A PLAYER
Print 2 NEW rosters, doublesided, showing the player as
an ADD on the back of roster.
Black & white copies ONLY
Original and two (2) copies of
State Cup roster, if applicable
Print new player passes
Signed player pass and birth
date verification clipped
together. Player MUST sign
in BLACK ink ONLY
Turn in proof of birth (old
player pass or other
acceptable IDs (If proof of
birth is NOT in English, it
needs to be translated and
then notarized)
Original Blue Stamped
Roster MUST be turned in
to get your NEW original
Roster
Two (2) signed and dated
Audit reports
ODSL TEAMS ONLY - Code of
Conduct required for ODSL
Players (you may get this from
the ODSL home page)
All paperwork in large
envelope with Team Name,
Club, Age Group, Contact
Person, Phone #, E-mail
CHECK LIST FOR ROSTER CHANGES
PLAYERS BEING RELEASED
PLAYER RELEASES:
(A Player leaving your team. Can be processed
anytime during the season)
Registration Item:
Preparer’s
Initials:
Club Rep’s
Initials (if Club
Rep Needs to
Approve
Changes):
1. On Team Main page click on
2.
3.
4.
5.
6.
7.
8.
9.
Players then RELEASE A PLAYER
Print 2 NEW rosters, double-sided,
showing the player as a RELEASED
Player on the back of roster. Black
& white copies ONLY
Original Blue Stamped Rosters
MUST be turned in to get your
NEW original Roster
Original State Cup roster needs to
be changed and turned in also, if
applicable.
Original Player Team Status Form
and 3 copies must be completed
and submitted. (Sections 1 & 2)
Member Pass for player being
released
For **Involuntary release – 3
copies of the notification letter and
verification of mailing. See VYSA
Manual 5-27 for information
2 signed and dated Audit reports
All paperwork in large envelope
with Team Name, Club, Age
Group, Contact Person, Phone #,
E-mail. DO NOT SEAL!!!!!!!
**A Player CAN NOT be release for financial obligations to a team or club UNLESS: Player
Involuntary Release – 5-27 VYSA Travel Registration Manual - The player has violated bylaws,
policies, or requirements of the Federation, US Youth Soccer, The State Association, or the member
of the State Association (League, club or team) through whom the player is registered. This needs
to be a signed document by the parents.
Release a Player
CHECK LIST FOR ROSTER CHANGES
PLAYERS BEING TRANSFERRED ON TO YOUR TEAM
PLAYER TRANSFER:
(A carded player coming to your team is considered a
Transfer. Check with your league for rules )
Registration Item:
Preparer’s Club Rep’s Initials
Initials:
(if Club Rep Needs
to Approve
Changes):
1.
On Team Main page click on
Players then TRANSFER A
PLAYER
2.
Print 2 NEW rosters, doublesided, showing the player as a
TRANSFER Player on the back of
roster. Black & white copies
ONLY
3.
Original and 2 copies of
completed Player/Team Status
Form (Completing sections 1,
& 3 – You may use the same
Player Team Status form the
player was released on)
4.
Player pass from previous team
5.
Print New Player pass - Player
MUST sign in BLACK ink ONLY
6.
Original Blue Stamped
Rosters MUST be turned in to
get your NEW original Roster
7.
Original State Cup roster needs
to be changed and turned in, if
applicable
8.
Two (2) signed and dated Audit
reports.
9.
ODSL TEAMS ONLY - Code of
Conduct required for ODSL
Players (you may get this off the
ODSL home page)
10. All paperwork in large envelope
with Team Name, Club, Age
Group, Contact Person, Phone #,
E-mail. DO NOT
SEAL!!!!!!!
Transfer a Player
OTHER VYSA POLICIES ON PLAYERS & PLAYING
RULES
ACTIVE LEAGUE TEAMS/INACTIVE STATUS IN LEAGUE
SECTION 6
6-1
An ACTIVE league team participates in at least fall and spring league play during the seasonal
year OR has been granted INACTIVE status by the league. Active teams are subject to the
rules and procedures of the league named on their VYSA League and Tournament rosters. U19
teams formed to play in State Cup are not required to participate in league play.
An ACTIVE high school age team may be granted INACTIVE status within the league and is
subject to all rules and procedures of the league named on the VYSA League and Tournament
roster. The team remains ACTIVE in the VYSA database.
INACTIVE means the high school age team will not participate in league play because:
 The league does not offer competition for high school age teams in the spring
season of play OR the team is no longer competitive for league play because of the
number of players on the team who will play high school soccer only,
 AND the league has issued inactive league status to the team for the remainder of
that seasonal year (the end of August).
 The team MAY participate in tournaments during the inactive status period. A league
may deny or withdraw inactive status if the team does not participate in tournament
play.
The team official will retain the original VYSA League and Tournament roster and all member
passes of the inactive team.
DISBANDED LEAGUE TEAMS
6-2
If a team is not ACTIVE, the team must DISBAND. High school age teams with INACTIVE league
status should not disband.
A VYSA League and Tournament Roster is no longer valid for a DISBANDED team. However the
players’ member passes remain valid and the players on that roster may guest play with other teams.
In the event a team is disbanded, the team official MUST
 give the Original Team Roster and all Member Passes to the League Assigned Registrar for
safekeeping
 notify all players that their Member Passes will be available from the League Assigned
Registrar for transfer or guest playing
 UNDER NO CIRCUMSTANCES MAY A TEAM OFFICIAL OF DISBANDED TEAM
GIVE PLAYERS THEIR MEMBER PASSES.
 Players who wish to transfer to another team MUST complete a VYSA Player/Team Status
Form requesting a release from the disbanded team. The League Assigned Registrar of the
disbanded team will process the release request.
In accordance with League procedure, the status of the team will be changed in the online registration
system from Active to Disbanded. Only the Assigned League Registrar or higher will retain
access to the online team data.
SPECIAL NOTE: A player transferring from a disbanded team counts against the transfer (previously
rostered player) limit for the receiving team.
Permission for a MD Player to
Play on a VA Team
This form may be downloaded from the VYSA website or
the Maryland website. This form MUST be approved
before your roster can be approved.
For Maryland Players:
 A Maryland player must first register on-line with
Maryland State Youth Soccer Association each Seasonal
Year. You may do this at http://msysaoos.sportsaffinity.com - you will need 4 copies of this
form
 You will then need to download and complete the
Permission to play across State lines form and you will
need 6 copies of this form.
 You will need the new player card with two pictures
and two signatures
 Proof of birth
 Check payable to MSYSA for $12.00
 In Virginia there are four dual registrars - Lisa Wilson,
who works in the State Office 703-494-0030, or you
may also contact her at home - 703-497-1146, Ruth
Macnamara - 703-527-1317, Melissa Riemer - 703-9063555 or Eric Itsweire - 301-652-9302
 In Maryland there are two dual registrars - Mike Basileo
- 301-248-5993 or Kay McGoldrick - 301-845-0582
Registrars for 2009-2010 Seasonal Year
Do NOT call a Registrar before 9 am or after 9 pm
**Registrars handle all three leagues for that
club unless otherwise noted.
LEAGUE REGISTRAR:
Lisa Wilson
3060 Oak Leaf Ct
Woodbridge, VA 22192
H: (703) 497-1146C: (571)283-1094
E-Mail: [email protected]
Clubs: NVSC, PWSI, SYC, VIST, VBSC
Ruth Macnamara
1800 N. Randolph Street
Arlington, VA 22207
H: (703) 527-1317
E-Mail: [email protected]
Clubs: ALEX, ARL, FCH, TAFC, TASC
Karen Klumpp
4651 Chimneys West Drive
Haymarket, VA 20169
H: (703) 753-1334
EMail: [email protected]
Clubs: BRDW, CULP, EPIC, FCSC, FRSA, SYA, VSA, WIN,
WRTN
Fiona Legg
20380 Volley Terrace
Ashburn, VA 20147
H: (703) 724-9206
E-Mail: [email protected]
**Clubs: ASC (Ashburn NCSL ONLY), LBFC, LOUD
Tammy Meyers
1713 Sadlers Wells Drive
Herndon, VA 20170
H: (703)435-0538
E-Mail: [email protected]
**Clubs: ASC (Ashburn ODSL & WAGS ONLY),
STER, VYS
Stefanie Wilson
8601 Cotswold Ct.
Alexandria, VA 22308
H: (703) 780-2435
E-Mail: [email protected]
Clubs: GSC, LMVS
Melissa Riemer
7901 Crownpointe Ridge Ct.
McLean, VA 22102
H: (703) 893-4227
E-Mail: [email protected]
Clubs: GRFL, MCLN, REST
Eric Itsweire
4610 Harrison Street
Chevy Chase, MD 20815
H: (301) 652-9302
e-mail: [email protected]
Clubs: DCST, WSC
Alma Holm
149 Cherry Hill Dr.
Stafford, VA 22554
H: (540) 659-9558
E-Mail: [email protected]
Clubs: FASA, STAF
Debi Honaker
11800 Wayland St
Oakton, VA 22124
C: (703) 725-2390
E-Mail: [email protected]
**Clubs: CHAN, CYA (CHAN & CYA - WAGS ONLY)
CUGI, FPYC, HERN
Susan Pennetti
5339 Ashleigh Road
Fairfax, VA 22030
H: (703)266-9323
E-Mail: [email protected]
**Clubs: CHAN, CYA (NCSL & ODSL ONLY)
Tiffany Grant-Manning
10101 Mosby Wood Dr.
Fairfax, VA 22030
H: (703)349-2362
E-Mail: [email protected]
Clubs: ABGC
Carol Coulter
5971 Clerkenwell Ct
Burke, VA 22015
H: (703)250-8549
E-Mail: [email protected]
Clubs: BAC, BRYC