Arts and Cultural Enrichment (out-ofschool), Academic Support (out-of-school)
and Student Health and Wellness (in-school,
out-of-school and recess)RFQ
Specification No.:
15-350069
Pre-Submittal Conference
Friday, December, 18th @ 11:30AM
42 W. Madison St, Garden Level, Room 113
Introduction of Panelists
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Will Hobart: OCCS- Director of Student Support and Engagement
Allie Parker: OCCS- Out-of-School Time Manager
Mariah Van Ermen- OSHW- Wellness Policy Specialist
Nadia Sulayman: OSHW- Community Engagement and
Partnership Manager
• Kareem Burgess: Business Diversity, EEO Compliance Specialist
• Amanda Bochenek: Procurement, Category Manager
• Alex Fernandez: Procurement, Category Buyer
Before we continue, don’t forget…
1. Sign-In
2. If you need a copy of the solicitation, you may download it from the
External Procurement Website:
www.csc.cps.k12.il.us/purchasing
Agenda
Department of Procurement
• Timeline
• Submittal Requirements
• Evaluation Criteria
Department of Diversity
• M/WBE Requirements
Office of College and Career Success/Office of Student Health and Wellness
• Scope Overview
Questions and Answers
Timeline
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Advertisement Date: December 4, 2015
Question Cut-Off Date: December 16, 2015 at 12 am CST.
Pre-Submittal Meeting: December 18, 2015 at 11:30am CST.
Proposals Due: January 11, 2016 at 10:00am CST. Late Proposals will
not be accepted.
• Recommendation to Board: March 23, 2016 (projected)
General and Specific Terms
• General Terms and Conditions (pgs. 4-6)
-Ensure you read and understand
Submittal Requirements
Proposers must submit their response at the following link in the
Bonfire website:
https://cps.bonfirehub.com/opportunities/private/0c16af6ea5fc9f1b48aa153a5f614273
Submittal Requirements
• Submittal Requirements (Pages 20-24)
• Proposers must provide all information requested in Section
IV. Submittal Requirements
– Use this as a checklist to ensure that Proposer meets all the Board’s
requirements
– Ensure that any forms requiring notarization are in fact notarized before
submitting Proposal
– If the section or question does not apply, please write “n/a” in the box to show
the question was not missed
Submittal Requirements
Proposers may be deemed
non-responsive if any of the submittal requirements are not submitted
with your Proposal.
Evaluation Criteria and Basis of Award
• Evaluation Criteria and Basis of Award (pgs. 25-26)
-Ensure you read and understand
Be Aware!
• No late proposals will be accepted.
• No scope questions will be accepted after today’s meeting.
• The contact information given at this meeting will be posted on the CPS
Procurement website.
• If your firm doesn’t have a current CPS vendor number, you will not be able
to obtain one at this stage of the process. But if your firm is selected, you
will be able to obtain a vendor number at that point.
• Vendor questions will be posted on the website.
Office of Business Diversity
• MBE/WBE Commitments: MBE: 15%, WBE: 5%
Scope of Service
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Category A: Out-of-School Time (OST) Arts and Cultural Enrichment
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Category B: Out-of-School Time (OST) Academic Support
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Category C: Heath and Wellness Program Services (In and Out of School Time)
Health Education
Sexual Health Education
Nutrition Education
School Garden Education
Physical Activity
Recess
(Only In-school)
Scope of Services:
Category A - OST Arts & Cultural Enrichment
Delivery Options:
• Direct instruction
• Intensive experience (eg. internship, apprenticeship)
• PD/PD materials/curricula
Definition:
• Out-of-school time hours only
• Subject area examples: fine arts, performing arts, language instruction
• Program experience examples: dance, fashion design, communications,
digital photography, spoken word, world language clubs, theater
performance, set design
• Program structure/length allows for concept mastery and a culminating
event
Scope of Services:
Category B - OST Academic Support
Delivery Options:
• Direct instruction
• Intensive experience (eg. internship, apprenticeship)
• PD/PD materials/curricula
Definition:
• Out-of-school time hours only
• Deep engagement in academic content
Intervention; enrichment/expansion upon school-day content;
exposure to additional, unique academic content
• Address diverse learner needs
• Connect to CCSS
• Examples: STEM clubs, chess, civic engagement, college readiness, newspaper
• DOES NOT INCLUDE: Unstructured programming (eg. homework club)
Scope of Services
Category C: Student Health and Wellness - Health Education
Delivery Options:
• Direct instruction (curriculum/programming let by proposer)
• Health education curricula
• Professional development
Definition:
• Comprehensive health education programming and materials for students in pre-kindergarten through 12th grade
that is sequential, developmentally appropriate, medically accurate and culturally sensitive
• Must align to National Health Education Standards and align to Illinois Common Core Standards
• Must focus on health promotion and risk reduction within the context of the world in which students live
• Health education programming may include any or all of the following topics: Alcohol and Other Drugs, Asthma
Management and Care, Personal Health and Wellness, Safety and Injury Prevention, Tobacco, and Violence
Prevention
• The proposed health education programming should mutually reinforce health education and health services
NOTE:
• Comprehensive Health Education programming or materials to include Sexual Health Education, Nutrition
Education or Physical Activity content must apply and be approved through those RFQ subcategories
• May be approved in whole or in part
Scope of Services
Category C: Student Health and Wellness - Sexual Health Education
Delivery Options:
• Direct instruction (curriculum/programming let by proposer)
• Sexual health education curricula (taught by CPS staff member)
• Professional development
Definition:
• Scientifically-based, medically accurate and developmentally appropriate educational
programming provided to students in kindergarten through 12th grade
• Must include information on both abstinence and contraception as part of healthy decisionmaking
• Programming must align with topic areas of the National Sexuality Education Standards: Core
Content and Skills K-12
• Programming should have a
proven track record with urban youth of varying cultural and language backgrounds, and
may consist of a single session or a series of sessions for students
Scope of Services
Category C: Student Health and Wellness - Nutrition Education
Delivery Options:
• Direct instruction (curriculum/programming let by proposer)
• Nutrition education curricula
• Professional development
Definition:
• Educational strategies surrounding nutrition related behaviors conducive to
health and well-being
• May include culinary skill development
• Evidence-based program
• Must align with District priorities as communicated by OSHW and relevant
policies
Scope of Services
Category C: Student Health and Wellness - School Gardens
Delivery Options:
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Direct instruction (curriculum/programming let by proposer)
School Garden and/or Farm to School curricula
Professional development
Definition:
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Food system education in classroom and/or school garden setting
May include horticulture skill development and curricular connections to core
academic subjects and/or health education
• To promote edible education, school garden programming must support schools in
completing the CPS Eat What You Grow training and certification program which
allows school-based consumption of school garden produce
NOTE: The Board is not seeking proposals for the construction, planting, or
harvesting of school gardens.
Scope of Services
Category C: Student Health and Wellness - Physical Activity
Delivery Options:
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Direct instruction (curriculum/programming let by proposer)
Physical Activity curricula
Professional development
Definition:
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Direct movement instruction programs and curriculum provided to students to not take place in
physical education classes or recess time
Proposed direct instruction programming should span across a broad range of physical activity
programs with the goal of increasing student engagement
Proposed programming must be implemented with instructors who are CPR/AED certified.
Examples: fitness classes, yoga, running, biking, in classroom physical activity interventions in
classroom physical activity interventions and other structured physical activity opportunities.
Scope of Services
Category C: Student Health and Wellness - Recess
Delivery Options:
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Direct instruction (curriculum/programming let by proposer)
Physical Activity curricula
Professional development
Definition:
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Recess is non-instructional time during the school day when students develop and
practice valuable skills that will help them succeed academically and socially
Recess is a distinct time which must not be included in physical education minute
requirements
Structured activities delivered by staff other than teachers in school setting
Recess programming should encourage students to be physically activity, learn and
practice social skills, and learn and practice developmentally appropriate games