Exporting Data Using
Export Data Utility
David Huckleberry
April 7, 2016
1:30pm – 2:15pm
Ford
Are you a miner?
Knowledge is power
Data is Gold!
Become a Gold Miner
and get rich…..
….ok, maybe not,
but you can be valuable!!
Why is this important?
•“I need a class list”
•“I need to make a mail merge with
student data”
•“I WISH I COULD…..”
•Be thinking what you need out of
nd
Harmony and we will discuss that in the 2
half today.
Direct from a Harmony View
I can SEE what I need, how do I export it?
Two possibilities:
FILE…EXPORT method
COPY SELECTED AS TABLE method
Example:
DISCIPLINE
SUSPENSIONS
SELECT ALL
Direct from a Harmony View
KEY POINT
It matters 100% where you are
when you start the export, as to
what fields you can export
Exporting from Utilities
Do you speak Harmony????
“Ok class, give me
the definition of the
fields
<A_9>,
<P_1>
&
<P_9>?”
Exporting from Utilities
Data Dictionary
Located in the Support Portal
Exporting from Utilities
•Know what database to start in
•Select the documents you want
•CREATE, UTILITIES, EXPORT DATA
•Know where you save it
•Know what forms to load
•If unsure, try it…see what it gives you.
Now what do I do?
• Excel Basics
•
•
•
•
Preserving data format by opening the CSV
from within Excel, not via double-click
Formatting column width
Sorting
Filtering
• Need more of this?
• Go directly to Reagan
•
•
Brent Meyer – Spreadsheets and Data:
What You Need to Know
2:30p-3:15p TODAY
Your Turn – Q & A on Exporting
What data do you need that you
know is in Harmony, but you’d
like to extract?
Brent will cover…
•
•
•
•
•
•
•
•
Importing Comma Delimited Data
Concatenate and Combine Two Columns into One
New Column
Removing Original Data without Losing the Results
Separate one column into two columns
Sort by a Column
Filter Multiple Columns Simultaneously
Dropped Leading Zero
VLOOKUP Function
The End
Have a great
day at the conference!!