St Helena Secondary College
ENROLMENT AT ST HELENA IN YEAR 7, 2016
St Helena Secondary College is a large school with a Year 7 enrolment of about 250
students.
Due to the number of Grade 6 students in the area and because of the high esteem in which the College is held, St
Helena is a school with both an ‘enrolment ceiling’ an ‘Approved Restricted Neighbourhood Zone’ that applies to all
student enrolments at all year levels. This has meant that in the past some students who have applied for a place have
missed out.
The DET “Year 6-7 Transitions: Application for Year 7 Placement” forms are distributed by the primary schools early in
Term 2 and must be returned to the primary school your child attends. In completing the enrolment application, the
important thing is to carefully consider your preferred school and if you list St Helena first, then please make sure you
list at least one school without an “enrolment ceiling”. If listing St Helena first, other documents are likely to need to
be submitted directly to St Helena, as indicated below.
Schools with “enrolment ceilings” and an Approved Restricted Neighbourhood Zone must take students in this order:
1.
NEIGHBOURHOOD RESTRICTED ZONE
All students residing permanently in the restricted neighbourhood zone. An approximate map is attached. If you
are close to the boundaries, contact Mr John Ballagh by phone on 9438 8500 or [email protected] to
confirm if you are within the zone. Unfortunately some parents have not used their correct residential address,
so the College will require proof of residence: a copy of a current utilities bill, a copy of either your rate
notice or lease agreement and a copy of a parent’s driver’s licence. These are to be attached to the
enclosed cover sheet (Proof of Residence form) and returned directly to St Helena at the same time as you return
your application to your primary school (FRIDAY MAY 22, 2015).
2.
SIBLING RIGHTS
Students who reside permanently at the same address as a brother or sister concurrently attending St Helena
are the next group to be offered available places. While St Helena will endeavour to accommodate these students,
they must list 3 other preferences in case it is not possible. No other documentation is required.
3.
NEAREST RESIDENTIAL ADDRESS OUTSIDE OF RESTRICTED ZONE & CURRICULUM GROUNDS
A number of positions are likely to be available in this category, but not all students will be able to be
accommodated. Students must list 2 other school preferences on the DET enrolment form.
Students who reside outside of the restricted zone will be considered initially on the distance to the school.
This is measured as a straight line from the residential address to the College. Students living closer to the College
will have priority over students who live further away. Therefore, applicants living outside of the restricted
zone must also complete the ‘Proof of Residence Form’
Where distance cannot separate two applications the College will refer to the ‘Specific Curriculum Grounds
Form’. This form should be completed by all applicants who live outside of the restricted zone and do not
have a sibling claim to make. In completing this form parents are stating that St Helena is uniquely placed to
offer a “specific curriculum program” for their child and must submit a clear case to the College. Please complete
the “Specific Curriculum Grounds” form, attach any relevant information and return it to the College at the same
time as you return your application to your primary school. Do not include open references. Brevity is
encouraged.
If you believe you reside in the “nearest school” St Helena zone but are not in the Restricted Neighbourhood
Zone, you may include this as a factor for consideration in this category.
TIMELINE
A summary of the key dates is on the reverse of this information.
Ms Karen Terry
Principal
2015 Timeline for Year 7 Enrolment at St Helena in 2016
TERM 1/2 BREAK
13 APRIL
Monday
Primary schools distribute letter to parents, secondary school
information and Application for Enrolment, Year 7, 2016 form to
parents of Year 6 children.
27 & 28 APRIL
Monday &
Tuesday
St Helena Showcase evening on Monday April 27 and
morning on April 28. Bookings can be made at
www.sthelena.vic.edu.au
5 MAY
Tuesday
22 MAY
Friday
Information Evening for ACE (Accelerated Curriculum &
Enrichment)
Parents given details re timeline, application forms, testing, etc.
7pm in the College Theatre
By this date the following documents need to be returned to either
your Primary School or St Helena
Parents return to Primary Schools:
- Year 6-7 Transitions: Application For Year 7 Placement
Parents return to St Helena
- Specific curriculum document (if out of zone, without
siblings)
- Proof of Residence (in zone without siblings & out of zone)
- Application for ACE, $60 fee plus parent assessment (if
applying). This information is in the ACE Handbook distributed
on May 5 at the Information Evening. It is also available online
after this date.
30 MAY
Saturday
9am – Noon
TERM 2/3 BREAK
20 JULY
Week of
19 AUGUST
Wednesday
24 AUGUST
Monday
28 AUGUST
4 SEPTEMBER
Friday
Friday
11 SEPTEMBER
Friday
TERM3/ 4 BREAK
October
October 20
December 8
Tuesday
Tuesday
ACE Aptitude Assessment
- Applicants for ACE complete aptitude tests.
Interviews with students applying for the ACE program and their
parents.
All primary schools notify all parents of secondary
placements

St Helena sends letter to all Year 7 2016 parents, welcoming
them.
 St Helena sends letter to all unsuccessful students’ parents,
outlining appeal procedures to the Principal, right of appeal
to the Region and Waiting List arrangements.
 Notification of offers for ACE.
Closing date for parents/carers to lodge a non-placement appeal.
Principal processes all appeals and develops a waiting list.
Letter from principal with outcome of appeal.
Subsequent vacancies filled progressively from Waiting List.
Closing date for parents to lodge an appeal with the Regional
Director regarding placement.
Connections Program (Grade 5/6 students)
Passport Distribution to Primary Schools
Year 7 2016 Information Evening
Orientation Day for Year 6 students
St Helena
Wallowa Road, Eltham North, 3095
TRANSITION TO SECONDARY SCHOOL 2015 - 2016
SPECIFIC CURRICULUM GROUNDS FORM
THIS FORM MUST BE RETURN TO ST HELENA BY FRIDAY, 22
MAY 2015
Place in an envelope labelled “Specific Curriculum Grounds Form – St Helena” and drop into the College Office or post to the College.
Applications are not to be longer than 2 pages (typed or hand written). If your submission is typed or electronic, attach this sheet as a
cover sheet. Copies of other relevant documents, such as reports, may be attached. Do not include open references. Brevity is
encouraged.
Name of
Primary School:
STUDENT INFORMATION (Please print in block letters)
Family Name: ___________________________________
Given Name: _____________________________
D.O.B. ____________________________________ Sex: M / F _____________
Address: ____________________________________________________________________________________
Postcode: ________________
Contact Parent/Guardian’s Tel. Nos: Home: ________________________
Mobile: ________________________
Work: _____________________________
Email: ______________________________________
Specific Curriculum Grounds:
Contact PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ________________________________
Surname: _______________________________________________
Other PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ________________________________
Surname: _______________________________________________
SIGNATURE
I certify that the above information is correct
Parent /Guardian: _________________________________________
Date: ____________________________
Specific Curriculum Grounds (continued):
St Helena
Wallowa Road, Eltham North, 3095
TRANSITION TO SECONDARY SCHOOL 2015 - 2016
PROOF OF PERMANENT RESIDENCE FORM
To be completed if applying for a place at St Helena based on the restricted neighbourhood zone.
THIS FORM MUST BE RETURNED TO ST HELENA BY FRIDAY, 22 MAY 2015
1. Attach:
 a copy of a rates notice OR long term lease agreement.
AND
 a copy of a recent utilities bill. eg: gas, electricity
AND
 a copy of a parent’s driver’s licence
Privacy Notice
St Helena Secondary College is collecting your personal information to establish that you reside within the school’s Department of Education
and Early Childhood Development approved enrolment zone. Your information will not be disclosed to any other organisation without your
consent, or unless authorised or required by law. You can access your personal information held by the school by contacting John Ballagh, Junior
School Principal at [email protected]. If you choose not to provide some or all of the information asked for we may not be able to enrol
your child at St Helena Secondary College
Note: Actual monetary values are not required – please black these out for your privacy.
2. Place in an envelope labelled “Proof Of Residence – St Helena” and drop into the College
Office or post to the College.
Name of
Primary School:
Please Tick:
 We live in the restricted zone
 We are applying from outside the restricted zone (please complete the Curriculum Grounds Form)
STUDENT INFORMATION (Please print in block letters)
Family Name: ___________________________________
Given Name: _____________________________
D.O.B. ____________________________________ Sex: M / F _____________
Address: ____________________________________________________________________________________
Postcode: ________________
Contact Parent/Guardian’s Tel. Nos: Home: _________________________
Mobile: _________________________
Work: __________________________
Email: ________________________________
Contact PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ____________________________
Surname: _____________________________________________
Other PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ________________________________
Surname: _______________________________________________
SIGNATURE
I certify that the attached information is correct and that the student does reside at this address.
Parent /Guardian: _________________________________________
Date: ____________________________