Zack Lane
ReCAP Coordinator
July 2012
ReCAP
Columbia University
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An item is accessioned when it is processed
by ReCAP staff and shelved at the facility
Books must have a unique barcode and be in
good condition
Accession totals are tracked by both ReCAP
and CUL
Each institution tracks parameters about
accessions
Granular, bibliographic data is available only
from CUL
ReCAP
Columbia University
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ReCAP
Columbia University
ReCAP accessioned it’s
first book in January 2002
Currently holds 9.47
million volumes
Modules 8 & 9 scheduled
for completion by Summer
2013
Larger scale transfers
from CUL will resume in
Fall 2013
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Barcode
Customer code
Date
Patron group
BIBL/HLDG/ITEM ID
CLIO location
Fiscal year
Format
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ReCAP
Columbia University
Publishing date
Language
Place of publication
Title
Call number
Enumeration/Chron
ology
Digitization status
Copyright status
The history of CUL accessions at ReCAP can be
divided into three periods:
 FY02-FY04, Load In Phase. Large-scale
transfer to clear onsite backlog and at
obsolete off-site facilities; 500k per year
 FY05-FY09, Middle Phase. Continued effort
to clear backlog, re-purpose library space
and offset collection growth; 300k per year
 FY10-13, Restrained Phase. Slow-down a
result of budget, delaying planned
construction of new module; 150k per year
ReCAP
Columbia University
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3,726,036 accessions since ReCAP opened in
January 2002
◦ FY10 : 209,630
◦ FY11 : 183,324
◦ FY12 : 173,299
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Does not includes Columbia Law Library
◦ 283,626 total accessions
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9,659,753 total accessions at ReCAP
ReCAP
Columbia University
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CUL continually transfers collections to ReCAP
Accession total only grows
Administration assigns informal quotas to
each department library
Quotas are based on both acquisition rate
and space demands
Transfer projects vary from year to year
Each truckload carries approximately 5,000
books
Transfer schedule is maintained online
ReCAP
Columbia University
System-wide Accessions by Fiscal Year
800,000
712,183
700,000
600,000
542,056
500,000
455,734
400,000
315,345
302,364
300,000
267,327
308,145
256,629
209,630
183,324
200,000
173,299
100,000
Load In
Middle Phase
Restrained
0
ReCAP FY01/02 FY02/03
Columbia University
FY03/04
FY04/05
FY05/06
FY06/07
FY07/08
FY08/09
FY09/10
FY10/11
FY11/12
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Customer code is used by ReCAP to control
access and delivery permissions
Following chart visualizes the distribution of
customer codes within the yearly accession
totals
Transfers occur in phases, out of department
libraries
Easier to view as pie chart, see following
slides
ReCAP
Columbia University
System-wide Accession by Customer Code
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
ReCAP FY01/02 FY02/03
Columbia University
FY03/04
FY04/05
FY05/06
FY06/07
FY07/08
FY08/09
FY09/10
FY10/11
FY11/12
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Pie chart illustrates the distribution of
customer codes at ReCAP
The four largest codes are:
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CU: 69.6% general circulating
EV: 9.0% general circulating CJK
AR: 5.8% non-circ Avery Library
RS: 3.5% restricted RBML/University Archives
ReCAP
Columbia University
System-wide Accession by Customer Code
HX
0.4%
GC
0.9%
EA
CV 0.0%
0.2%
HR
3.1%
HS
1.3%
OH
0.0%
MR
1.6%
RH
0.1%
UA
0.1%
RS
3.5%
AC
0.0%
UT
1.2%
AD
0.1%
AR
5.8%
AV
0.2%
BS
CM
0.2%
0.4% CR
2.2%
EV
9.0%
CU
69.6%
ReCAP
Columbia University
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CLIO location is the encoding used by CUL to
manage offsite collections
Departments may have several offsite CLIO
locations
Often several CLIO locations correspond to
the same customer code
ReCAP
Columbia University
System-wide Accession by Department
Social Work
1.1% ORPHANS
0.9%
Mathematics
0.0%
Journalism
0.0%
Music
2.5%
RBML
4.5%
Sciences
6.3%
Avery
6.7%
Burke
4.5%
Business
6.1%
Lehman
7.1%
Health Science
4.7%
Butler Library
35.9%
Geology/Geoscience
1.4%
Engineering
4.6%
ReCAP
Columbia University
East Asian
13.6%
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Granular, bibliographic data from Voyager is
available for all Offsite collections
In general, better data since bibliographic
control is so high compared to on campus
collections
It allows analysis based on single or multiple
parameters
E.g. distribution of publication dates, format
and languages
ReCAP
Columbia University
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Format is a combination of two elements of
the Leader field: Type and BLvl
OCLC definitions:
◦ Type “a” is “Language material”
◦ BLvl “m” is “Monograph/item”; “s” is “Serial”
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Monographs and Serials are identified by
formats “am” and “as”
All other formats fall under the heading of
“Everything Else”
ReCAP
Columbia University
System-wide Accessions by Format
800000
700000
600000
500000
400000
300000
200000
100000
0
FY01/02
FY02/03
ReCAP
Columbia University
FY03/04
FY04/05
FY05/06
Monograph
FY06/07
Serial
FY07/08
Everything Else
FY08/09
FY09/10
FY10/11
FY11/12
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Monographs : all records with format “am”
Only include complete dates 1850-2010
Substantial holdings of monographs
published between 1950 and 1990
Post-2003 materials were transferred directly
to ReCAP at the time of acquisition
Approximately 30,000 new acquisitions per
year are sent directly to ReCAP
Recent publications have a high request rate
ReCAP
Columbia University
ReCAP
Columbia University
2010
2006
2002
1998
1994
1990
1986
1982
1978
1974
1970
1966
1962
1958
1954
1950
1946
1942
1938
1934
1930
1926
1922
1918
1914
1910
1906
1902
1898
1894
1890
1886
1882
1878
1874
1870
1866
1862
1858
1854
1850
Distribution of Accessioned Monograph Dates: 1850-2011
45000
40000
35000
30000
25000
20000
15000
10000
5000
0
ReCAP
Columbia University
2010
2006
2002
1998
1994
1990
1986
1982
1978
1974
1970
1966
1962
1958
1954
1950
1946
1942
1938
1934
1930
1926
1922
1918
1914
1910
1906
1902
1898
1894
1890
1886
1882
1878
1874
1870
1866
1862
1858
1854
1850
Distribution of Accessioned Serial Dates: 1850-2011
18000
16000
14000
12000
10000
8000
6000
4000
2000
0
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Distribution by language includes all items
424 total languages
Top ten language in ReCAP collections
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English : 49.9%
German : 7.8%
Japanese : 5.5%
Chinese : 5.4%
French : 5.2%
Spanish : 3.9%
Russian : 3.8%
[none] : 2.4%
Italian : 2.1%
Korean : 1.4%
ReCAP
Columbia University
Distribution by Language of all ReCAP Collections
kor, 1.55%
(blank), 2.10%
ita, 2.20%
rus, 3.82%
spa, 4.03%
eng, 49.40%
fre, 5.25%
jpn, 5.44%
chi, 5.66%
ger, 7.75%
ReCAP
Columbia University
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More information and data can be found on
the ReCAP Data Center
Website includes more information about
system-wide data and special projects
Tailored data sets and analysis will be
provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for
general information about CUL procedures
and systems
ReCAP
Columbia University