BIKEFORTYKES2016–TEAMCAPTAINTOOLKIT
We’regratefulforyourleadershipandsupport
asaTeamCaptaininthe
BikeForTykescorporateteamspinevent.
CONTENTS
Thiskitcontainssectionswithdocumentsandlinkstohelpyouandyourteamwith
registration,fundraising,andorganization.Ourgoalisforyoutohaveamemorableand
rewardingdaytogetheratBikeForTykes.
1.
2.
3.
4.
5.
6.
FirstStep–Registration.
Fundraising&DonationsManagement.
Marketing&FundraisingSupport.
Preparations–It’stheFinalCountdown
Help!
Appendices
a. OnePageCheatSheet–TeamRegistration.
b. NeedtheVisuals?ScreenbyScreen–TeamRegistration.
c. HowtoFunnelFundraisingtotheTeamLevel.
d. PledgeForm.
e. Waiver.
KEYEVENTDETAILS
1. EventDay–ThursdayJune16,2016from10a.m.–2p.m.Registrationdeskopensat8:30am.
2. Location–TDCourtyard.
3. Fundraising–EachTeamhasaminimumfundraisingrequirementof$1000.
4.Benefitting–100%ofparticipantdonationssupporttheCancerNeighborhoodatthePeter
GilganCentreforResearchandLearning.Everydollarraisedcansecurethreedollarsin
grantfundingforchildhoodcancerresearch.
THEBOTTOMLINE
Youreffortshelpchildrenandteensliveabetterlifeduringandbeyondcancer,
untilnoparenthastohearthewords,“Yourchildhascancer.”
FIRSTSTEPS
1. RegisterTeam
a. Gatheryourteammatenames,keydetailsandregisteryourteam.
b. UsetheTeamCaptainRegistrationCheatSheettoregister.
c. CheckasyougoagainstthesampleRegistrationScreenShots.
2. AskTeammatestoactivatetheirAccount.
a. Afteryouregistertheteam,adviseyourteammatestofindtheirregistrationemailandclickthe
enclosedlinktologinandaccepttheonlinewaiver.That’sonelessjobforyoubeforeJune18.
3. IsthereacostumeinyourBFTfuture?
a. Areyouacreativebunch?Howaboutacostumethemeforyourteam?TheBestTeamCostume
Trophyandprizeishotlycontestedannually.
FUNDRAISING&DONATIONSMANAGEMENT
1.Eachteam,regardlessofsize,hasaminimumfundraisingrequirementof$1000.
2. Doesyourcorporationhaveamatchingprogram?YourBikeforTykesfundraisingmayqualifyfor
matchingdonations.
3. Canyouarrangeafundraisingevent?JeansDay,JellyBeanguessingcontest,BakeSale,etc.
4. Encourageyourteammatestosendoutemailstotheircolleagues,friendsandfamiliestomakean
onlinedonation.It’sanimportantcauseandpeopleliketohelp.
5. Remindyourteammatesthattheironlineaccounthelpsthemorganizeandtracktheirdonation
requestsandcanhelpthemusetheirsocialmediaaccountstopromotetheirparticipation.
6. Forfundraisingtips,checkoutthe“OtherCreativeIdeas”onourwebsiteunderCorporateToolkit.
7. Areyoufundraisingkeeners?WehaveprizesandaTopTeamtrophy!
8. IndividualFundraisingPrizes:Wehavefabulousindividualfundraisingprizesforthetop10individual
fundraisers.
9. Areyourteammatescollectingcashandcheques?
a. PleaseprovidethemwithacopyoftheBikeForTykesPledgeform.
b. Theycancapturealldonationdetailsincludingdonoremailtokeyintotheironlineaccount–
FundraisingSection–ManageCash&Cheques.
c. ChequescanbemailedtoCoasttoCoastortheCaptain/teammatescanbringchequesto
registrationatcheck-in.
d. Cashshouldbeturnedintoacreditcarddonationusingthedonors’detailsandateammate’s
creditcard.Theteammatekeepsthecashoncethedonationisprocessed.Thedonorwill
receivethetaxreceipt.
e. AfundraisingreportisavailabletotheTeamCaptainintheFundraisingSection–Download
Forms.
10. Doesyourteamprefertofundraiseattheteamlevel?RefertoourTeamLevelFundraisingSection.
11. TopTeamFundraisingTrophy:It’sback!OurTopTeamFundraisingTrophyisupforgrabs.Checkour
leaderboardtoseehowyourteamandyourindividualfundraisersareprogressing.
Clickhere:BikeForTykesLeaderBoard
12. Keepaneyeonhowyourteam’sfundraisingisprogressing.Sendoutteamemailsoccasionallywith
kudosandtipsasthefundsstarttorollin.
MARKETING&FUNDRAISINGSUPPORT
HereareMarketingmaterialstohelprecruitteammembersandtoassistwithfundraising.
1. Linktothe2015PhotoGalleryforgreatphotosofthechildrenambassador,teamspinners,etc.
2. LinktoourVideos.
3. LinktoourCorporateToolkitwith:
a. ourlogo.
b. oursocialmediacoordinates.
c. our2016poster(tobecomingsoonbutgreattohangupinthelunchroomoroutsideyourdoor
orinyourcubicle).
d. creativefundraisingideas.
4. You’llreceiveouremailblaststokeepyouuptodate.ConsidermakingtheemailaPDFandsharing
informationwithyourdonors.
5. YourfundraisingdollarsatworkattheCancerNeighbourhoodofthePeterGilganCentreforResearch
andLearning:ourmodelisthat100%ofyourfundraisingdollarsgototheCancerNeighbourhoodand
herearesomeexamplesofhowthosefundraisingdollarsareused:
a. Sequencingachild'scancer:$1200.
b. FISHanalysisofanewdiagnosticmarker:$600.
c. MRIofatumour:$500.
d. Bottleofnutrientstogrowcancercells:$200
e. Costofinvestigationaldrugs:varies....canrealisticallybebetween$500-$10000perdose
f. ForeverydollarinvestedinresearchattheCancerNeighbourhood,theyareabletosecure$3in
grantfundingwhichmeansyourfundraisingisagoodinvestment!
6. CHECKINFORTHELATESTSCOOPonourwebsite:EventUpdates&Details.
PREPARATIONS–IT’STHEFINALCOUNTDOWN!
1. Yourteammatesshouldlogintotheiraccounttoaccepttheonlinewaiver.Iftheydon’tlogintotheir
account,pleaseprovidethemwithapaperwaiveryou’llhandinatregistration.
2. UsetheTeamCaptainFundraisingreporttogettotalsbyteammates.
3. Verifyifyourteammatesand/oryourselfhavechequestosubmit.Ensurechequeshaveeitherbeen
recordedonadonationformorintheironlineaccount.Itwillappearonyourreportifso.
4. Areyouwearingcostumes?Remindeveryonetobringtheiraccessories.
5. Assignyourteammemberstotimeslotsof30minsoranhour.Theyswitchonthehourandhalfhour
duringthe4hourperiodfrom10amto2pm.Teammembersspinasarelay.Ifyourteamhas:
a. oneparticipant,thesolospinnerspinsall4hourscontinuously–pleaseadvise
info@bikefortykesifyouareaonepersonteam!
b. twoparticipants,eachspinnerspins2hourseach,eitheroneaftertheotheroralternatingover
the4hourperiod;
c. fourparticipants,eachspinnerspinsonehour,oneaftertheother;
d. sixparticipants,twospinnersspinsforonehourand4spinnersride30minseach,inanyorder
youwantoneaftertheother;and
e. eightparticipants,eachspinnerspinsfor30mins,oneaftertheother.
6. Tellyourteammemberswhattimetheyspinat.RequestthattheycheckinatRegistration,toreceive
theirtechnicalt-shirt,aminimumof20minutesbeforetheirtimeslotandtohelpthemfindyourbike.
7. WatchfortheEventDetailsemailblastwhichwillbesentonMondayJune15with:
a. MapstotheTorontoAthleticClubandAdelaideClubwhereyourteamcanchangeandshower
onthedayoftheeventcomplimentsoftheBikeforTykes;
b. ALinktothebikemaptofindoutwhereyourteambikewillbelocated;
8. IfyouwouldliketoarrangeforateamorcorporategroupphotoattheBikeforTykes,pleasecontact
LoriO’Hara-Hokeat [email protected].
HELP!
Pleasefeelfreetoreachouttousatinfo@bikefortykes.comifyouhaveanygeneralquestions.
PleasecontactKimLucas,kim.lucas@ctcacf.orgCoasttoCoastAgainstCancerforhelpwiththefollowing:
a.
b.
c.
d.
Registeringonline.
Changestoregisteredteammembersorlargeformatteams.
Helpwithdonationsandtaxreceipts.
Mailingindonationcheques.
BIKEFORTYKES-TEAMCAPTAINTOOLKIT
APPENDICES
1. OnePageCheatSheet–TeamRegistration.
2. NeedtheVisuals?ScreenbyScreen–TeamRegistration.
3. HowtoFunnelFundraisingtotheTeamLevel.
4. PledgeForm.
5. Waiver.
Team Captains
– Before registering, gather: the name, email address, and technical
shirt size of each confirmed teammate.
Register Your Bike For Tykes Team!
1. On www.bikefortykes.com, click “Register” to reach the fundraising website.
•
•
•
Returning Participant? Enter your login and password.
New Participant? Click on the button to “Create New Account”.
Accept the waiver.
2. Register as a Team Captain by clicking “Create A Team”.
a. Enter your team information,
b. Set your goal,
c. Leave permission questions selected.
3. Create
a.
b.
c.
d.
e.
Your Account
Name, Work Address, Email, Login & password
Set Fundraising Goal
Leave permission questions selected if possible
Answer key questions, especially for t-shirt size
Click “Add Others” to add your teammates.
4. Add Your Teammates
a. Add each teammate. Be sure to key in teammate’s email address.
b. Answer key questions, especially for t-shirt size (they can modify).
c. Team members receive a confirmation email with a link and login to accept the waiver.
(Captains will be asked to follow up if
teammates forget.)
d. “Add Others” or “Continue if you’re done adding teammates for now.
5. Do you
a.
b.
c.
have more than 8 spinners? Fantastic!
If you have more riders than slots on the bike: contact [email protected]
We will split out your riders between two bikes.
Remember that each bike has to raise the $1000 minimum fundraising requirement.
6. Confirm your registration & customize your personal page.
7. (Optional) Start Fundraising Now.
a. Have the system send you an email you can personalize and you email out OR use the
system’s email function.
b. Share your efforts to participate and make a difference. You can share your page on
various social media platforms.
Need help?
Contact Kim Lucas at CTCACF: [email protected].
Copyright 2016, Coast to Coast Against Cancer Foundation. All Rights Reserved.
All trademarks, logos, goodwill and brand indicia shall be protected and all rights enforced.
CoasttoCoastAgainstCancerFoundation
P.O.Box17,20QueenStreetW.,TorontoONM5H3R3
CharitableNo.828252346RR0001www.coasttocoastagainstcancer.org
3/24/2016
TEAM CAPTAIN
REGISTRATION
ClickRegister
DoYouAlreadyhaveanaccount?
START
REGISTRATION
YesIhaveregisteredbefore.Validateyourname&email.
No,Iamanewparticipant.
Acceptthewaiver
1
3/24/2016
CREATE YOUR TEAM
ClickCreateATeam
1. SelectYourTeamType:4,6,8Memberteam
2. Enteracreativeteamnameincludingcompany,
i.e.TDTykes,HicksMorleyRollers.
3. Haveateammottoorsomeoneyou’reridingfor?
Enterithere.
4. Setachallenginggoal.Alargergoalwillencourage
yourdonorstogivemore.
5. PERMISSIONQUESTIONS:Pleasekeepbothbuttons
selected.
CREATE YOUR
ACCOUNT (part 1)
2
3/24/2016
CREATE YOUR ACCOUNT
(part 2)
1. Enteraninspiringfundraisinggoal!
2. Makeyourowndonationnoworwait.
3. PERMISSIONQUESTIONS:pleasekeepoptionsselected.
a. You’reonlycontactedwithregardstothisevent.
b. Letyourdonorsfindyourpage.
c. Ifyou’reatopfundraiser,permityournametodisplay
thescoreboard.
d. Youcanalterhowyournameappearsonthescoreboard.
4.
5.
6.
7.
HowmanytimeshaveyouparticipatedinBFT?
Areyouaffiliatedwithourpartner,CoasttoCoast?
VERYIMPT!Selectyourtechnicalshortsleevesize.
Getreadytoregisterotherconfirmedteammates,click“Add
Others”
ADD YOUR TEAM
1. Enteryourteammate’sfirstandlastname.Click“UseMyAddress”topaste
inyourworkaddress.
2. VERYIMPT!Changetheemailtoyourteammate’s.
3. PERMISSIONQUESTIONS:pleasekeepoptionsselected.Yourteammatecan
changetheseoptions.
4. SelectRegistrationType:Volunteer(extrafundraisers)orTeamSpinner.
5. HowmanytimeshaveyourteammateparticipatedinBFT?
5. Aretheyaffiliatedwithourpartner,CoasttoCoast?
6. Selectyourteammate’stechnicalshortsleevesize.Theycanchangethis.
7. Moreteammatestoadd?Click“AddAnother”,otherwiseclick“Continue”.
3
3/24/2016
READY TO REGISTER & CUSTOMIZE
YOUR PERSONAL PAGE?
Optional: Start Fundraising Now
ClickSKIPTHISSTEPatthebottomifyoujustwishtofinishregistration.
4
3/24/2016
YOU’RE READY TO SPIN!
DIRECT FUNDS TO THE TEAM
1. TeamCaptaincansendemailswithlinktodonateattheTeamlevel
2. TeamMembersdonothavethisfunctionalitybydefault.
3. TEAMCAPTAINMETHOD:
a. Login&ClickonTeamTab
b. ClickonRecruitTeamMembers–thisemailisusedtorecruit
membersand/orteamleveldonations.
c. Changetoredtexttoaskforjustdonations:
Ourteamisstrivingtobuildafutureofhopeforchildrenlivingwithandbeyondcancer.Weknowyoucould
helpusmakeadifferenceasateammemberondonortoTweedleBeetleBattle.
Justclickonmyteampagetoregisterdonate-
https://secure.e2rm.com/registrant/TeamFundraisingPage.aspx?langPref=en-
CA&TSID=(!TeamSolicitationID)
4. Sendtheemailtoyourpotentialteamdonors.
5. Sendtheemailtoyourteammates.Theycanforwardittotheirpotential
teamdonors.
5
3/24/2016
DIRECT FUNDS TO THE TEAM
TeamMemberscangettheirowncopyoftheTeamLink.
a. Login&ClickonTeamTab
b. Thelinktocopy&pasteisatthebottomofthe
TeamProgressTable.
c. DoNOTcopythelinkfromwithinanemail!
6
BIKE FOR TYKES
www.bikefortykes.com
in support of Coast to Coast Against Cancer Foundation
NAME
PHONE#
Char.#: 8282 52346 RR0001
TEAM
EMAIL
FUNDRAISINGINFORMATION
1.
2.
3.
4.
5.
6.
Tax receipts can be issued if the donation is $20 or more and the full mailing address and email address is provided.
Please make cheques payable to “Coast to Coast Against Cancer Foundation”.
Best practice: Enter cash/cheque pledges into your online fundraising account. Then download your Results Report to bring to check in.
Direct your donors to your online fundraising page for donations to be made via PayPal, or credit card.
Submit your pledges by 2pm on event day to be eligible for Top Individual Fundraising Prizes
To have cheque donations processed before the event, please enter the donor information into your fundraising account, download a Results
Report and mail to the Coast to Coast office at 20 Queen Street West, PO Box 17, Toronto, ON M5H 3R3.
7. Personal information collected by Coast to Coast Against Cancer Foundation is used only for
registration and results purposes, and to process donations.
FullName
REQUIREDFORTAXRECEIPTbyCanadaRevenue
REQUIREDFORTAXRECEIPT
StreetAddress|City|Province|PostalCode
EmailAddress
Cheque
orCash
Amt$
TOTALCASH/CHEQUESRECEIVED: $
PrivacyInformationforDonors:Thepersonalinformationwe(CTCACF)collectwillonlybeusedtoprovideyouwithtaxreceipts,toverifythattheinformationyouhaveprovidediscorrect,andtosendyouinformationaboutfutureCTCACFevents,unless
youwrite"No"onthesamelineasyourpersonalinformationabove".Wewillnotshareorsellyourpersonalinformationwithanythirdpartyexceptthosewhoareactingasourserviceproviderstoprocessyourpledges.
Thankyouforyourgenerousdonationinsupportofchildrenandteenagerswithcancer.
CoasttoCoastAgainstCancerFoundation|POBox17,20QueenStreetWest,TorontoONM5H3R3|CharitableNo.828252346RR001
BikeForTykesCharitySpinningEvent
Inconsiderationoftheacceptanceofmyapplicationtoparticipateasanentrant,competitoror
volunteerintheBikeForTykesinsupportofCoasttoCoastAgainstCancerofTorontoonJune16,2016
(the“Event”),Iagreeonbehalfofmyself,myheirs,executors,administrators,successorsandassigns,
oranyminor(s)forwhomIamsigning,torelease,waiveandforeverdischargeCoasttoCoastAgainst
Cancer,itsBikeforTykesCommitteeandOrganization,theCambridgeGroupInc.,anyorganization
supplyingbicyclesfortheEvent,TheCadillacFairviewCorporationLtd.,Toronto-DominionCentre
LeaseholdsLimitedandONTREAInc.,CityofTorontoandallothersponsoringandsupplier
organizations,companiesandsanctioningbodies,andalltheirrespectiveaffiliatedcompanies,
successorsandassignsandalltheirrespectiveofficers,officials,employees,volunteers,organizers,
contractors,representatives,electedandappointedofficials,ofandfromallpresentandfutureclaims,
demands,damages,costs,expenses,actions,andcausesofaction,inrespectofdeath,injury,lossor
damagetothepersonorpropertyandallliabilitiesofanykind,knownorunknown,arisingfrommy
participationinthisEvent,whetherasaparticipant,competitor,volunteer,orotherwise,whetherprior
to,duringorsubsequenttothisEventorinrelatedactivitieseventhoughsuchclaimorliabilitymay
ariseoutoforbecontributedtobynegligenceorfaultofanyoftheaforesaid.
IfurtherundertaketoholdandsaveharmlessandagreetoIndemnifyalloftheaforesaidfromand
againstanyandallliabilityincurredbyanyorallofthemtoanythirdpartyarisingasaresultoforin
anywayconnectedwithmyparticipationintheEvent.
“Event”shallincludebutnotbelimitedtoallactivities,eventsandservicesinanywayconnectedto
theEvent.
PersonalinformationcollectedbyCoasttoCoastAgainstCancerisusedonlyforregistrationandresults
purposes,andtoprocessdonations.Personalinformationwillnotbesharedwithothercompaniesor
organizations.
IknowthatparticipatinginphysicalfitnesseventsisapotentiallyhazardousactivityandI
warrantthatIamphysicallyfittoparticipateintheEvent.
Bysigningbelow,Igrantpermissiontoalltheforegoingpartiestousemyname,likenessandidentity
inanyphotographs,videos,motionpictures,recordings,oranyotherrecordoftheEventinperpetuity,
throughouttheworldinanymedianowknownordevelopedlater,foranylegitimatepromotional
purpose.ConsentmaybewithdrawnbycontactingourPrivacyOfficeratcontact@ctcacf.org.
BYSIGNINGBELOW,YOUCONFIRMYOURAGREEMENTTOTHETERMSANDCONDITIONSOFTHIS
AGREEMENT(INCLUDING,WITHOUTLIMITATION,PARAGRAPH1)ONBEHALFOFYOURSELF.
Iam19yearsoldorolder:ifnot,aparentorlegalguardianmustalsosign
Signedthis
dayof
_,2016
ParticipantSignature:
_WitnessSignature:
ParticipantName:
WitnessName:
ParentorLegalGuardianSignature:
Relationship:Parent LegalGuardian
(pleasecheckone)