Manual 1
Particulars of organization functions and duties
(Section 4(1)(b (i))
Till 2001, APMC, Shahdara, fruit & vegetable market was functioning at Shahdara for
marketing of the notified agricultural produce. Due to construction of Delhi Metro APMC,
Shahdara was shifted to the fruit & vegetable market, Gazipur in the year 2001. Initially it was
sub-yard APMC Shahdara, but subsequently in the year 2008 it was notified as principal yard by
the Board (DAMB).
Initially on area of 37.3 acres was acquired from DDA for development of APMC,
Shahdara at Pocket “A” at IFC Gazipur. Subsequently 10 Acre land was given for development of
Flower market. There are 384 shops for “B” category licence holder out of which 288 are
already built up and 96 yet to be built. Similarly there are 240 shops for “A” category licence
holder out of which 180 are already built up and 60 yet to be built.
For the convenient of the visitors to the mandi the basic amenities like drinking water,
eelectricity are provided. There are three Sulabh Sauchalaya functioning inside the mandi
complex. Two more toilet exclusively for female are being built in the complex.
The fruit & vegetable at AMC, Gazipur mostly comes Himachal Pradesh, Uttar Pradesh,
Maharastra, Punjab, Rajasthan, Haryana, Madhya Pradesh & Karnataka. The green vegetables
are received from NCR, Western UP and also from Himachal Pradesh & Rajasthan. The mandi is
equipped with the computerized system of entry of vehicles bringing fruit & vegetables from
various states. The computerized gate pass with details of licencee, commodity and quantity
are issued at the entry gate and subsequently a SMS is also send to the concerned licences /
traders for their information. All traders are provided with a shops having platform for display
and auction, basement for storage and an office on the Ist floor in the mandi.
The main aim of regulation is to ensure orderly marketing to safeguard interests both of
producer/sellers and consumers by eliminating less weighments, short payments, delayed
payments, unauthorized deductions, indulgence of the middlemen etc. This regulated market
ensures economic, legal and infrastructure conditions conductive for competitive marketing so
as to improve economic returns for the farmer’s produce.
Income Details for the last 5 years
(Figures in Lakhs)
Year
Market Fees
Licence
Fees
Rent
Penalty
Others
2011-2012
2012-2013
2013-2014
2014-2015
192.71
283.16
314.60
320.90
0.47
0.49
4.44
0.49
58.32
63.36
55.32
64.22
0.67
1.16
0.55
1.08
78.46
87.32
82.10
88.27
1
2015-2016
339.60
0.47
43.78
1.02
93.20
Market fees details for the period of April 2016 to June 2016
(Figures in Lakhs)
Month
Market Fees
April 2016
May 2016
June 2016
20.04
10.82
16.11
Organizational Chart attached at Aannexure –I
Annexure- I
Organization chart of the APMC (SHAHDARA), GAZIPUR
Chairman
Market Secretary
AAO
UDC (Accounts)
Cashier
Asstt. Secretary –II
Computer Operator, Mandi Supervisor
S.I/F.C/A.R, LDC, Driver
Security Supervisor, S.Guard
Sanitary Guide, Watchman, Gateman /
Peon & Safai Karamcharies
APMC, Shahdara / Gazipur Market deals in Fruit & Vegetables. The major commodities
arrive in the Mandi for sale are Onion, Potato, Tomato, Brinjal, cauliflower and green
vegetables etc., from local area and neighbouring states. The officers/officials are deployed to
implement the provisions of the Act, Rules and Bye Laws of the marketing committee and to
take legal action against those who violate the provisions of the Act, Rules and Bye-laws.
2
Map of office location attached at Annexure –II.
Annexure- II
3
The postal address of the main market yard is APMC, Fruit & Vegetable Market, Gazipur
New Delhi–110096.
The working hours for office are 10:00 A.M. to 5:30 P.M. and Sunday is observed as
weekly off in this office. The Public is allowed to meet the officers and staff at any time during
the office hours. The visiting hours for Secretary, APMC, Gazipur 12.00 Noon to 1.00 P.M.
There is Jan Sunwai every month for redressal of grievances of traders, farmers, public
and functional regarding functioning of mandi.
4
Manual 2
Power and duties of officers and employees
(Section 4(1) (b-ii)
S
No.
1.
2.
Designation of Post
Powers
Duties
attached
Chairman
To Chair the meeting of Marketing Committee & chair
other meetings of the traders and other powers as
given under the DAPM (R) Act 1998 & Rules & ByeLaws.
Market Secretary
Administrative
Financial
Statutory
----
----
Note: - The Secretary is the Executive Officer (EO) of the committee and the custodian of all
the records and property of the market and shall exercise and perform duties as per
provisions of the Act, Rules and Bye Laws.
5
Manual 3
Procedure followed in decision-making process
Section 4(1) (b-iii)
Grant of Licence
Marketing committee or the Director where marketing committee is not functioning,
after making such inquiries as it deem fit may grant or renew a licence or may, after recording
in writing refuse to grant or renew any such licence.
A person desirous of obtaining a licence for the use of any place in the market yard/area
for the marketing of agricultural produce or for operating there in as a trader, commission
agent, weigh man & measures or in any other capacity in relation to the marketing of
agricultural produce, shall apply in Form ‘A’ or ‘F’ in duplicate to the Secretary of the committee
in whose jurisdiction he wishes to carry on his business or marketing of agricultural produce
and shall deposit with the committee, the requisite, licence fee and security .
If the marketing committee or the Director, as the case may be, fails to grant or renew a
licence within a period of sixty days from the date of receipt of an application in that behalf, it
shall be deemed that the licence has been granted or renewed, as the case may be, if such
grant or renewal has not been refused by marketing committee or the Director, as the case may
be, within the said period of sixty days.
6
Manual 4
Norms set for the discharge of functions
(Section 4(1)(b)(iv)
Details of norms and standards set out can be given in respect of various activities.
Some of the norms are indicated below as an illustration:
SNo.
Activity
Time Frame / Norm
1.
2.
Diary of letter
Dispatch of letter
On the spot
Same Day
3.
Typing Job
As per requirement.
Remarks
Register dak
including entry in
messenger book
Depend on work
7
Manual 5
Rules, regulations, instructions, manuals and records for discharging functions
{Section 4(1)(b)(v)}
List of regulations, instructions, manuals and records.
S.No.
1.
2.
Name of the Act,
rules regulations
etc.
DAPM (R) ACT,
1998
DAPM (R)
General Rules
2000
Brief gist of the
contents
Reference no. if any
An Act to provide
for better
regulation of
marketing of
agricultural
produce and the
establishment of
markets for
agricultural
produce in the
National Capital
Territory of Delhi
and for matters
connected
therewith or
incidental
thereto.
Notification No. F. 14/11/98LAS/186 dated 02/06/1999
Notification No. F. 8/12/2000
/DAM/MR(1)/4380-4403
dated 10.11.2000
Price in case
of period
publications
Rs. 125/-
--do--
8
Manual 6
A statement of the categories of documents that are held by it for under its control
Section 4(1)(b)(vi)
A statement of the categories of documents held.
Annexure - III
Preservation of records
The following records of the Board and the marketing committee shall be preserved for
the periods noted against each:
Description of Record
Budget
General cash book
Establishment bill
General bills
Balance sheet
Ledger
Register of deposits
Application form ‘A’
Other application forms
Return of daily (Form ‘L’)
Purchase & sale/receipt books
Register of sale & purchase of
Agricultural produce
Register of licence
Provident fund register
Service books of employees
Register of proceedings of the Board
or committee or sub-committee
Register of correspondence
Cheque books
Travelling allowance bills
Lease deeds
Security bond
Treasury challans
Imprest account register
Attendance register
Movable property register
Library Register
Demand & collection register
Register of stamp
Stock register
Period
Five years
Permanently
Thirty five years
Three years
Ten years
Ten years
Permanently
Permanently
Three years
Five year after audit
Three years
Ten years
Ten years
Ten years or till accounts to which
It relates are closed.
Five year after retirement or death.
Permanently
permanently
Ten years
Three years
Ten years from the date they cease
to have effect
Ditto
Three years
Three years
One year
Ten years
Ten years
Ten years
Three years
Ten years
9
Register of court cases
Investment register
Files about the appointment, removal
and dismissal of employees
The record which the Board or committee
may decide to preserve for more then
three years
Ten years
Permanently
Thirty five years
Such period (not less then three
years) as may be prescribed by the
Board or the committee.
10
Manual 7
Particulars of any arrangement that exists for consultation with or representation by the
members of the public in relation to the formulation of its policy of implementation
(Section 4 (1)(b)(vii))
S.No.
1.
Name and address of
the consultative
committee/bodies
Agricultural Produce
Marketing Committee
Shahdara / Gazipur,
New Delhi-110018
Constitution of the
committee/body
1. 3 Agriculturist
nominated by the
Govt.
2. 2 elected
member of
commission
agents
3. 1 representative
from cooperative society.
4. 1 elected
member of weigh
men.
5. 1 member of
DLA.
6. 2 representative
of consumers’
interest.
Role and
responsibility
The marketing
committee
shall exercise
such powers &
functions as
may be vested
in it by or
under this Act.
Frequency of
meetings
Once in a
month.
11
Manual 8
A statement of boards, council, committees and other bodies
(Section 4(1)(b)(viii)
List of boards, councils, committees, etc.
S.No.
1
Name and address of
the body
2
Agricultural Produce
Marketing Committee
(Shahdara)Gazipur,
New Delhi-110096.
Date up Whether meeting open
to
to public
which
valid
6
7
Three
No
year.
Main functions
of the body
3
The marketing
committee
shall exercise
such powers &
functions as
may be vested
in it by or
under this Act.
Whether
minutes
accessible to
public
8
No
Constitute of
the body
4
As mentioned
in Manual 7
Frequency of
meeting
Date of
constitution
5
3rd September
2013
Remark
9
Once in a
month
12
Manual 9
Directory of officers and employees
(Section 4(1)(b)(ix)
Directory
S.No.
Name and Designation
1.
Sh. Udai Vir Singh , Secretary
Office Phone No.
9818589707
2.
3.
3.
9971197562
[email protected]
9899320100
[email protected]
Sh. Lakhmi Chand
Sh. B.L. Meena
Sh. Ajai Sharma, C.O.
E-mail address
[email protected]
13
Manual 10
The monthly remuneration received by each of the officers and employees, including
the system of compensation as provided in the regulations.
(Section 4(1)(b)(x)
Annexure-IV
Staff Details of APMC (Shahdara) Gazipur
SNo.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
Name
Sh. Udai Vir Singh
Sh. K. N. Chandrasekharan
Sh. Babu Lal Meena
Sh. Lakhmi Chand
Sh. Ajai Sharma
Sh. Om Prakash
Sh. D. N. Tyagi
Sh. Sunil Kumar Tyagi
Sh. Y. S. Chhikara
Sh. Ashok Kr. Tyagi
Sh. Manoj Kumar
Sh. Narendra Singh
Sh. Vinod Kr. Meena
Sh. Rati Ram
Sh. V. K. Juneja
Sh. Sanjay Kumar
Sh. Neeraj Kumar
Sh. Mange Ram
Sh. Murshad Ali
Sh. Dinesh Kumar
Sh. B. S. Yadav
Sh. Harish Kumar
Sh. A. D. Gupta
Sh. Hardeep Saini
Sh. Balbir Singh
Sh. Om Pal
Sh. Prem Prakash
Sh. Pawan Kumar
Sh. Manoj Kumar
Sh. Mukesh Kumar
Designation
Secretary
AAO
AS-II
AS-II
CO
MS
MS
MS
MS
MS
MS
MS
UDC - A/c
S.I./F.C.
S.I./F.C.
L.D.C.
L.D.C. (U/S)
Driver
Driver
S. Guard
S. Guard
S. Guard
GM/Peon
GM/Peon
S. K.
S. K.
S.I. (DW)
S.I. (DW)
S.I. (DW)
S.I. (DW)
Pay Scale
15600-39100
9300-34800
9300-34800
9300-34800
9300-34800
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
5200-20200
-
Grade Pay
5400
4800
4600
4600
4600
2800
2800
2800
2800
2400
2400
2400
2400
2400
2000
1900
1900
2800
1900
2000
2000
2000
2000
1900
1900
2000
Minimum Basis
Minimum Basis
Minimum Basis
Minimum Basis
14
Manual 11
The budget allocated to each agency
(Section 4(1) (b) (xi)
Non-plan budget
(Figure in Lac)
Major head
Activities to be
performed
Maintenance of
Maintenance works
Market yard
(except Engg.
(except Engg.
Works)
Works)
Maintenance of
Maintenance of
Market yard (Engg.
Engg. Works.
Works)
Board’s Contribution Statuary provision
Sanctioned
budget
2016-17
Budget
estimate
2016-17
Expenditure for
the last year
2015-16
Rs.83.000
Rs. 83.00
Rs. 56.07
Rs. 113.
Rs. 113.00
Nil
Rs. 100.00
Rs. 100.00
Rs. 73.24
Plan budget
Name of
plan
scheme
Activities
to be
under
taken
Date of
commencement
Expected
Amount
Amount
date for
sanctioned disbursed/spent
completion
N/A
15
Manual 12
The manner or execution of subsidy program
(Section 4(1)(b)(xii)
List of institutions given subsidy
S.No.
Name and
address of the
institution
N/A
Purpose
for which
subsidy
provided
N/A
No. of
Amount
beneficiaries of subsidy
N/A
N/A
Previous
year
utilization
progress
N/A
Previous
years
achievements
N/A
List of individuals given subsidy (N/A)
S.No.
Name & address
of the beneficiary
Purpose for
which subsidy
provided
Amount of
subsidy
Scheme and
criterion for
selection
No. of time
subsidy
given in past
with
purpose
N/A
16
Manual 13
Particulars of recipients of concessions, permits or authorizations grants
(Section 4(1)(b)(xiii)
List of beneficiaries (N/A)
S.No.
Name and
address of
the
beneficiary
Nature of
concession/permit
/Authorization
provided
Purpose for
which granted
Scheme
and
Criterion
for
selection
No. of
times
similar
concession
given in
past with
purpose
N/A
17
Manual 14
Information available in an each electronic form
(Section 4(1)(b)(xiv)
Details of information
S.No.
Activities for
which
electronic
data available
Nature of
information
available
Can it be shared with
public
Is it available
on website or
is being used
as back end
data base
N/A
18
Manual 15
Particulars of facilities available to citizens for obtaining information
(Section 4(1)(b)(xv)
Facilities available for obtaining information
S.No.
Facility available
1.
2.
Information counter
Website
3.
4.
Library
Notice Board
Nature of information
available
Working hours
N/A
Daily wholesale prices 10.00 AM to 5:30 PM
and arrivals are being all working days.
uploaded on the website
of
DMI
www.agmarknet.nic.in
and
DAMB’s
site
www.delagrimarket.org
N/A
Circular Order / Public
Notice
19
Manual 16
Name designation and other particulars of public information officers
(Section 4(1)(b)(xvi)
List of Public Information Officers
S.No
.
Designation
of the officer
designation
as PIO
1.
Sh. Udai Vir
Singh,
Secretary
Postal Address
Telephone
No.
APMC,
(Shahdara)
Gazipur, New
Delhi-96
22241110
E-mail address
[email protected]
Demarcatio
n of
area/activiti
es, if more
than one
PIO is there
N/A
List of Assistant Public Information Officers
S.No.
1.
Designation of the
officers designated
as Assistant PIO
Sh. Om Prakash, MS
Postal
Address
Telephone
No.
APMC,
(Shahdara)
Gazipur, New
Delhi-96
22232955
E-mail address
[email protected]
First appellate authority with in the department
S.No.
1.
Designation of the
officer designated
as first appellate
authority
Postal address
Telephone
No.
E-mail
address
Secretary, DAMB
Delhi
Agricultural
Marketing
Board, 9
Institutional
Area, Pankha
Road, Janak
Puri, New
Delhi-58
28525771
-
Demarcation of
area/ activities, if
more than one
appellate authority
is there
-
20
Manual 17
Other information as may be prescribed
(Section 4(1) (b) (xvii)
21