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NATIONAL CIVIL DEFENCE CADET CORPS
DIRECTIVE NO. 8
NO. 08
10 September 2013
ISSUANCE OF UNIFORM ITEMS
INTRODUCTION
1.
All NCDCC officers and cadets will be issued with complete set of
uniforms from HQ NCDCC upon appointment as officer or acceptance of their
application to be a member (cadet) of the Corps.
AIM
2.
The aim of this directive is to lay down the procedures for the indent and
collection of uniform items.
TYPE AND SCALE OF UNIFORMS
3.
The officers and cadets are entitled to the following types and scale of
uniforms:
S/No.
Personnel/ Event
No 4 Dress**
(Field Dress)
Remarks
TO/HO/CLT
No 3
Dress*
(Working
Dress)
1
1
2
2
Cadet
-
2
3
NDP/SYF/NCDCC/
SCDF Parade
Courses (more than 3 days)
1
Once appointed/attending the Officer
Basic Course, they will be issued with
one set of No. 3 and two sets of No. 4
uniforms.
One set of No. 4 uniform to be issued in
Year 1 and the other set will be issued
in Year 3.
Additional Jacket, Trousers, Socks &
Beret only. (ad-hoc issue)
Extra 1 Jacket, Trousers and Socks
only. (ad-hoc issue)
4
1
* & **: Please refer to Annex B & F respectively.
STORE MANAGEMENT
4.
The HTCC store is located at Block 12A, Home Team Academy (HTA) of
501, Old Choa Chu Kang Road S(898928). The management of the store is
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currently outsourced to an external vendor (M/S ST Log). However, Head
Corporate Services HTCC and his staff are also overseeing the general running
and management of the store.
ISSUANCE OF UNIFORM ITEMS
5.
In general, there are two ways of issuing NCDCC uniforms: Mass Issue
and Ad-hoc Issue.
Mass Issue for Year 1 Cadets (1st set)
a. Submission of Name List: By 1st March of each year, upon completion
of the annual recruitment drive, the OC unit will forward the confirmed
enrolment list as per Annex A of Year 1 cadets to Head Human Resource
HTCC.
b. Measurement for Uniform: The confirmed enrolment list will then be
forwarded by Head Human Resource HTCC to Head Corporate Services
HTCC who will contact the OC unit to make arrangement for the vendor to
go down to the school premises to measure the cadets for uniform sizes
before filling up the Equipping Form as per Annex B.
c. Delivery of Uniform: The vendor will pack all items according to the
Uniform Items as per Annex B and deliver the uniforms to the school
concerned on an agreed date and time scheduled by the vendor. The
vendor will deliver the uniforms to the schools within one month after
having taken the measurement of uniforms. The OC Unit will ensure all
cadets are present to check that items issued to them are correct and in
good condition.
d. Exchange of Uniform Items: The vendor will exchange any wrongly
delivered items within 2 working days upon receiving of the uniform.
e. Absent from Measurement for Uniform: For cadets who are unable to
have their measurement taken during the Mass Issue exercise, the OC
unit shall make special arrangements with Head Corporate Services
HTCC to submit the requirements and collect the items from the HTA store
personally. Annex B shall be used for this purpose.
f. Updating of Kit Records: HQ HTCC Store and the vendor shall be
responsible for the updating of all records for accountability and audit
purposes. For the detailed procedures please see attached flow chart as
per Annex H.
Mass Issue for Year 3 Cadets (2nd Set)
a. Submission of Name List: During the submission of Year 1’s nominal
list, the OC unit may wish to check with his/her Year 3 cadets on the fitting
of their uniform items. He/She will then compile the list of cadets, who
need to have a new set of no. 4 uniform as per Annex C, to be sent to
Head Corporate Services HTCC by 1st March.
b. Measurement for Uniform: Upon receipt of the name list, Head
Corporate Services HTCC to confirm the name list with Head Human
Resource HTCC before making arrangement for the measurement of
uniform as per Annex D to be done together with the Year 1 cadets at the
school premises within a month’s time. Thereafter, the rest of the activities
as per Para 5c, d, e & f will follow suit accordingly.
AD-HOC ISSUE FOR TEACHER OFFICER (TO)/HONORARY OFFICER
(HO)/CADET LIEUTENANT (CLT)
6.
Upon the acceptance of the appointment in NCDCC, the TOs/HOs/CLTs
are required to undergo a structured course before being deployed for duty. The
following activities will take place to equip them individually before the
commencement of the course.
a. Issuance of No.4 Uniform: Head Human Resource HTCC/Course
Commander will submit the confirmed course participants as per Annex E
for OBC/CLT/FF/USAR Course at least four weeks prior to the
commencement of the course to Head Corporate Services HTCC. The
course commander will then liaise with the store personnel for the
issuance of the uniform items as per Annex B to all course participants.
b. Made to Measure No. 3 Uniform: Head Corporate Services
HTCC/Course Commander for the OBC/CLT will then make necessary
arrangement for the Working Dress to be tailored made by the standing
contractor. Officers concerned will then collect their uniform items as per
Annex F from the HTA store once their uniforms are ready.
AD-HOC ISSUE FOR CADETS
7.
At times due to some unforeseen circumstances such as NDP or attending
special courses, cadets need to be issued with uniform items individually. The
following steps are to be followed:
a. Submission of Name List: OC Unit/OIC Event shall submit the
confirmed name list as per Annex G of cadets involved to Head Corporate
Services HTCC at least two weeks in advance before actual date of
collection for necessary follow up actions. Upon confirmation of approval
from Commandant/his Assistant, the OC unit will be notified the date and
time of collection of uniform.
b. Collection of Uniform : OC Unit/OIC Event shall make necessary
arrangement to convey those cadets involved to HQ HTCC Store for the
collection of uniform on the given time and date. Annex B shall be used for
this purpose and records to be updated accordingly by HQ HTCC store
personnel.
LOSS/DAMAGE OF UNIFORM ITEMS
8.
All uniform items issued by NCDCC are classified as Government
Property. Thus, cadets and officers are responsible for taking good care of items
that are issued to them. Cadets and officers would have to pay for lost and
damaged item(s).
9.
The OC unit shall make prior arrangement with the HTA vendor or his
assistant for replacement of such item(s). The vendor is to confirm the unit cost
of the affected item and prepare the G102 Form for the person concerned who
will then make necessary payment at the General office, HQ HTCC. Thereafter
he/she will proceed to the HTA store to collect the item(s) stated on the official
receipt issued by the personnel in the General Office, HQ HTCC.
CLARIFICATION
10.
Any clarification on this directive shall be directed to Head Corporate
Services HTCC or Head Corporate Planning HTCC.
EFFECTIVE DATE
11.
This directive supersedes Directive 8, dated 1 Mar 2007, and shall take
immediate effect from its date of issue. The document shall remain enforced till
amended/or revoked by Commandant NCDCC.
COMMANDANT
NATIONAL CIVIL DEFENCE CADET CORPS
(As this directive is disseminated electronically, no signature is required.
Authentication can be done with issuing department if necessary)
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Annex A
NATIONAL CIVIL DEFENCE CADET CORPS
ENROLMENT LIST OF YEAR ONE CADET
(SINGAPORE CITIZENS AND PERMANENT RESIDENTS)
(ALL ENTRIES MUST BE TYPE-WRITTEN)
HR Form 1
Important Notes to take note:
Please do not delete the header field of this Excel template. Example: NRIC, Name, etc.
Please do not alter the format of the file.
Please ensure all fields are filled up before email submission to HQ HTCC.
Please also make sure the information entered is according to the note highlighted within the Excel template.
Please save your file as an Excel file (*.xls) before emailing back to the HQ HTCC.
Please do not enter International Cadets’ information here. You will need to fill up the details in a separate form. (See
email).
EXAMPLE
NRIC
Name
Level
Stream
Gender
Race
DOB
S9332267C
Beatrice Ng Chia Chia
1
Express
F
Chinese
11/02/1993
S9333367C
Ajeet Singh
1
Normal (Academic)
M
Ind/Pak/SI
08/07/1993
NRIC
Name
Level
Stream
Gender
Race
DOB
5
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ST Logistics Copy
School
Name
Class
: _____________________
: _____________________
: _____________________
Date
Serial No.
Gender
Annex B
: _________________________
: _________________________
: _________________________
NCDCC NO 4 (Field Dress) EQUIPPING FORM
S/N
Item Description
Sizes Available (Circle 1 only)
1
Beret
6 , 6 1/4 , 6 1/2 , 6 3/4 , , 7 , 7 1/4 , 7 1/2 , 7 3/4 , 8
2
Jockey Cap
M, L
3
Field Dress (Jacket)
S2, S3, S4, S, M, L, XL, XXL
4
Field Dress (Trousers)
S2, S3, S4, S, M, L, XL, XXL
5
Epaulette (1 Pair)
PTE, LCP, CPL, SGT, S/SGT, WO, CLT, S/CLT,OCT, LTA, CPT, MAJ,
LTC
6
Belt with Buckle
S, M, L
7
Combat Boots
4, 5, 6, 7, 8, 9, 10, 11, 12, 13
8
Badge Headdress
1 No
9
Socks
1 Pair
10
Garter
1 Pair
11
T Shirt
XL, L, M, S, SS (2 pairs)
………………………………………………………………………………………..........................................
Unit Copy
School
Name
Class
: _____________________
: _____________________
: _____________________
Date
Serial No.
Gender
: _________________________
: _________________________
: _________________________
NCDCC NO 4 (Field Dress) EQUIPPING FORM
S/N
Item Description
Sizes Available (Circle 1 only)
1
Beret
6 , 6 1/4 , 6 1/2 , 6 3/4 , , 7 , 7 1/4 , 7 1/2 , 7 3/4 , 8
2
Jockey Cap
M, L
3
Field Dress (Jacket)
S2, S3, S4, S, M, L, XL, XXL
4
Field Dress (Trousers)
S2, S3, S4, S, M, L, XL, XXL
5
Epaulette (1 Pair)
PTE, LCP, CPL, SGT, S/SGT, WO, CLT, S/CLT,OCT, LTA, CPT, MAJ,
LTC
6
Belt with Buckle
S, M, L
7
Combat Boots
4, 5, 6, 7, 8, 9, 10, 11, 12, 13
8
Badge Headdress
1 No
9
Socks
1 Pair
10
Garter
1 Pair
11
T Shirt
XL, L, M, S, SS (2 pairs)
6
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Annex C
NATIONAL CIVIL DEFENCE CADET CORPS
MASS ISSUE OF No. 4 UNIFORM ITEMS (2ND SET) FOR YEAR 3* CADETS
(ONLY EXISTING CADETS IN HR RECORDS)
(ALL ENTRIES MUST BE TYPE-WRITTEN)
Attn: Head Human Resource HTCC
Fax: 6314 6768
NAME OF UNIT:
PAGE
of
No
Name of Cadet
NRIC
Gender
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
Name of OC Unit: ____________________________
Signature of OC Unit: _________________________
cc. OC Unit (To be filed in the unit file)
FORM B7-1-1
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DOB
Race
Stream
Level
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Annex D
ST Logistics Copy
School
Name
Class
: _____________________
: _____________________
: _____________________
Date
Serial No.
Gender
: _________________________
: _________________________
: _________________________
NCDCC NO. 4 FIELD DRESS ( 2nd set ) EQUIPPING FORM
S/N
1
2
3
4
Item Description
Beret
Field Dress (Jacket)
Field Dress (Trousers)
Combat Boots
Sizes Available (Circle 1 only)
6 , 6 1/4 , 6 1/2 , 6 3/4 , , 7 , 7 1/4 , 7 1/2 , 7 3/4 , 8
S2, S3, S4, S, M, L, XL, XXL
S2, S3, S4, S, M, L, XL, XXL
4, 5, 6, 7, 8, 9, 10, 11, 12, 13
5
Socks
1 Pair
6
7
Garter
T Shirt
1 Pair
XL, L, M, S, XS (2 pairs)
………………………………………………………………………………………..........................................
Unit Copy
School
Name
Class
: _____________________
: _____________________
: _____________________
Date
Serial No.
Gender
: _________________________
: _________________________
: _________________________
NCDCC NO 4 FIELD DRESS ( 2nd set ) EQUIPPING FORM
S/N
1
2
3
4
Item Description
Beret
Field Dress (Jacket)
Field Dress (Trousers)
Combat Boots
Sizes Available (Circle 1 only)
6 , 6 1/4 , 6 1/2 , 6 3/4 , , 7 , 7 1/4 , 7 1/2 , 7 3/4 , 8
S2, S3, S4, S, M, L, XL, XXL
S2, S3, S4, S, M, L, XL, XXL
4, 5, 6, 7, 8, 9, 10, 11, 12, 13
5
Socks
1 Pair
6
7
Garter
T Shirt
1 Pair
XL, L, M, S, XS (2 pairs)
Annex E
NATIONAL CIVIL DEFENCE CADET CORPS
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OFFICER/CADET LIEUTENANT (CLT) REQUESTING FOR N0. 4/No.3* UNIFORM
ITEMS
(ONLY EXISTING CLTS/OFFICERS IN HR RECORDS)
(ALL ENTRIES MUST BE TYPE-WRITTEN)
Attn: Head Corporate Services HTCC
Fax: 6314 6768
NAME OF UNIT:
PAGE
of
No
Rank
Name of CLT / Officer
NRIC
Gender
01
02
03
04
05
06
07
08
09
10
Name of OC Unit*: ________________________________
Signature of OC Unit: _________________________
Name of Course Comdr*: _______________________
Signature of Course Comdr: ____________________
Date: _________________
cc. OC Unit (To be filed in the unit file)
FORM B7-1-1
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DOB
Reasons/Remarks
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Annex F
ST Logistics Copy
School
Name
Class
: _____________________
: _____________________
: _____________________
Date
Serial No.
Gender
: _________________________
: _________________________
: _________________________
NCDCC No. 3 Working Dress (Bush Jacket) EQUIPPING FORM
S/N
1
Item Description
Sizes Available (Circle 1 only)
Epaulette (1 Pair)
CLT, S/CLT, LTA, CPT, MAJ, LTC
2
Zipper Boots (Male)
6, 7, 8, 9, 10, 11, 12, 13
3
Court Shoes (Female)
4, 5, 6, 7, 8
4
Woman Kit Cap (Female)
20, 201/2, 21, 211/2, 22, 221/2
5
Buttons, Gold
10 Nos.
6
Leather Belt with Buckle
1 No.
………………………………………………………………………………………..........................................
Unit Copy
School
Name
Class
: _____________________
: _____________________
: _____________________
Date
Serial No.
Gender
: _________________________
: _________________________
: _________________________
NCDCC No. 3 Working Dress (Bush Jacket) EQUIPPING FORM
S/N
Item Description
Sizes Available (Circle 1 only)
1
Epaulette (1 Pair)
CLT, S/CLT, LTA, CPT, MAJ, LTC
2
Zipper Boots (Male)
6, 7, 8, 9, 10, 11, 12, 13
3
Court Shoes (Female)
4, 5, 6, 7, 8
4.
Woman Kit Cap (Female)
20, 201/2, 21, 211/2, 22, 221/2
5
Buttons, Gold
10 Nos.
6
Leather Belt with Buckle
1 No.
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Annex G
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NATIONAL CIVIL DEFENCE CADET CORPS
AD-HOC REQUEST FOR UNIFORM ITEMS
(SINGAPORE CITIZENS AND PERMANENT RESIDENTS)
(ALL ENTRIES MUST BE TYPE-WRITTEN)
Attn: Head Corporate Services HTCC
Fax: 6314 6768
NAME OF UNIT:
PAGE
No
of
Name of Cadet/Officer
NRIC
Level
No.3/
No.4
Reasons/Remarks (state items required)
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
Name of OC Unit: ____________________________
Signature of OC Unit: _________________________
Approved/ Not Approved
Remarks: _________________________________________________________________________________
____________________________
Commandant NCDCC
Date:
OC Unit: To be filed in the unit file)
FORM B7-1-1
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Annex H
Flow Chart for Issuance of NCDCC Uniform Items
OIC
Completion
of
Recruitment Drive
OC
Unit
- Confirmation of nominal roll
as per Annex A.
- Submit the confirmed
nominal roll to HD HR HTCC.
HD HR
HTCC
- Update cadet record.
- Send the approved nominal
roll to HD CS HTCC
Vendor
- Liaise with OC units for
date/time of measurement for
uniform
Vendor
- Bring assorted samples/
sizes of items.
- Prepare the individual uniform
equipping form. (Annex B )
Sizing of uniforms at
school
OC unit
- Arrange for all the cadets to
try the uniform samples.
- Ensure all data are accurately
recorded.
Delivery of uniform
items to school.
OC unit
- To ensure all cadets receive
their uniform.
- Exchange for wrongly issued
items.
Vendor
- Issue pre-packed items to
OC unit or Teacher-in-charge.
Vendor
- Update of records.
Submission of confirmed
nominal roll to HD HR
HTCC.
Update of cadet records by
HD HR HTCC
Actions
Forward the approved
nominal roll to
HD CS HTCC
Update of store
record.
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