CLERK TO TRUSTEES
JOB DESCRIPTION/SPECIFICATION
Page 1 of 2
Last Updated: 7/29/2017
JOB DESCRIPTION/SPECIFICATION
DIRECTORATE:
NASBM Board of Trustees
JOB TITLE:
Clerk to Trustees
Date: January 2013
Per Hour £20 (which includes travel to and from central London venue)
REPORTS TO
Chair of Trustees
1.
PURPOSE OF JOB:
The purpose of the role is to service the Trustees of The National Association of
School Business Management (NASBM).
This includes preparation and
distribution of agenda/minutes, attending meetings of the trustees in London,
dealing with general correspondence and maintaining records of attendance and
meetings etc.
2.
MAIN RESPONSIBILITIES, TASKS & DUTIES
i
To Clerk all statutory meetings of the Trustees as required. Usually 3 per
year but more may be needed.
ii
Take notes at meetings including clerking and disciplinary panels for staff,
and produce minutes. Distribution of minutes and supporting papers of
Trustees’ meetings, liaising with the Chair over the minuting of sensitive
issues.
iii
Liaise with Chief Executive Officer (CEO)\Chair of Trustees (COT) regarding
preparation of agenda\supporting papers, ensure standard items appear on
the agenda as appropriate, e.g. the appointment of the Chair and Vice Chair
and any annual presentation of any audited reports.
iv
Ensure that appropriate information is issued to all Trustees within the time
scales laid down.
v
Advise upon the conduct of the Trustees’ meetings in accordance with the
Regulations.
CLERK TO TRUSTEES
JOB DESCRIPTION/SPECIFICATION
vi
Page 2 of 2
Last Updated: 7/29/2017
To undertake all correspondence arising from the decisions taken at
Trustees’ meetings.
To deal with all correspondence received in
consultation with the Chair of Trustees and/or the CEO as appropriate.
vii
To keep a record of such meetings and correspondence and to follow them
up in readiness for a report to subsequent Trustees’ meetings, liaising
closely with the Chair and CEO throughout. Keep a Trustees’ attendance
record at the Trustee meetings.
viii
To ensure that any formal complaints are considered by the Trustees in
accordance with the approved complaints procedure
ix
To maintain a register of interests for trustees.
Working within clearly defined procedures with minimal opportunity for discretion,
generally discretion is made within a range of set alternatives.
7.
RESOURCES
May include a laptop which would remain the property of NASBM.
9.
KNOWLEDGE AND SKILLS
Experience of taking minutes
Keyboard skills
Ability to produce accurate minutes on word processing software
Health and Safety - The postholder is required to carry out the duties in accordance
with the Council Health and Safety policies and procedures.