Annual Meeting September 19, 2010 Agenda Call to Order Treasurer’s Report- Cindy Staudenmaier President’s Report- Sue Miller Coach’s Report New Business Nomination and Election of Board Members 2010-11 Nomination of committee chairs- 2010-11 Next Board Meeting- September 20, 2010 Cindy Staudenmaier 2009-10 Budget versus Actual •Challenges •New Coach started September 09 •Lost the majority of the seniors •Membership mix did not provide the same income stream •Focus of the board and coach was put towards membership instead of fundraising •Plans to add a meet did not work out. Summary Dues Budget 2009-10 Actual Variance 39,500 31,297 (8,203) DSC Registration 2,300 2,600 300 Corporate Contributions 2,500 4,049 1,549 12,600 7,284 (5,317) Fundraising, net (meets) Other Fundraising, net Other 5,500 - (5,500) 650 627 (23) Total Receipts 63,050 45,856 (17,194) Coaches Expense 41,200 51,891 10,691 Pool Expense/ other program 13,000 10,200 (2,800) 8,850 7,960 (890) 63,050 70,051 7,001 •Paid Coach Kat in the interim to create a smooth transition •Other •Audit will be completed by Melissa Livasy, results will be posted on the website Mgmt & General Total Disbursements Net Loss - (24,195) Proposed Dues pricing 2010-11 Pricing for 2010-11 •Dues are slightly higher for this season. •Added a punch card system for the High School athletes Bronze $ 45.00 per month Silver $ 70.00 per month Gold $ 85.00 per month Senior $ 115.00 per month FF 10 and under $ 40.00 per month FF 11 and over $ 65.00 per month Masters $ 44.00 per punch card (8 uses) High School $ 44.00 per punch card (8 uses) DSC Registration Fee $ 50.00 per family per year USA Registrations $ 60.00 per swimmer per calendar year Summary 2010-11 Budget Membership growth expected this year Membership mix expected to produce greater income Dues 55,000.00 DSC Registration 3,000.00 Corporate Contributions 4,000.00 Fundraising, net (meets) 10,000.00 Other Fundraising, net Other Need to produce more income from meets 1,000.00 350.00 $ 73,350.00 Coaches Expense 50,000.00 Pool Expense/ other program 13,300.00 Mgmt & General 10,050.00 $ 73,350.00 Team Unify site Better Communication through email and website Automated Billing & payment processing Meet Entry management Time Tracking Volunteer time management for meets Sponsor fundraising GetOutSwim.com Sue Miller/ Cindy Staudenmaier Coach Johnson Assistant Coaches Chris Sykes Ally Staudenmaier Jill Stern Membership Report Group Number FnF- 10 and under 17 FnF- 11 and over 8 Bronze 8 Silver 4 Gold 4 Senior 16 Masters 9 Total 66 Practice Schedule Practice Schedule Group Target Age Monday Fun and Fit 5-10 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p 11 and up 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p Bronze 5-8 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p Silver 8-10 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p Gold 11 and up 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p Senior/ National 13 and up 5:30a-6:30a 5:45p-8:00p 5:45p-8:00p 5:30a-6:30a 5:45p-8:00p 5:45p-8:00p 5:30a-6:30a 4:45p-6:45p 5:30a-6:30a 5:45p-7:30p 5:45p-8:00p 5:30a-6:30a 5:45p-7:30p 5:45p-8:00p 10 and under Fun and Fit 11 and over High School Tuesday Wednesday Thursday Friday 5:30a-6:30a Meet Schedule Date Meet Location October 23-24 Spooktacular Meet Peoria, IL November 6-7 Champaign HEAT Meet Champaign, IL November 13 Girls HS Sectional Champaign, IL November 19 Girls HS State Chicago, IL November 20-21 Redbird Meet Bloomington, IL December 9-11 SC Junior Nationals Atlanta, GA December 11 DOCS Meet Peoria, IL January 7-9, 2011 DSC Seth Dunscomb Decatur, IL Meet Schedule, continued January 22-23 Champaign HEAT Meat Champaign, IL February 4-6 Indy Dolphins Invite Indianapolis, IN February 11-13 Redbird Meet Bloomington, IL February 19 Boys HS Sectionals Champaign, IL February 25-26 Boys HS State Finals Chicago, IL February 25-27 Regional Champs Peoria, IL March 3-6 Senior State Champs Chicago, IL March 11-13 Age Group State Champs Chicago, IL March 11-14 Speedo Sectional Champs University of Minnesota Meet Performance Sheet Meet Performance Sheet Meet Name Meet Date Event Notes: Swimmer Name Lifetime Best Time Season Best Time Goal Time Official Result Coaches Comments Team Suits Sizing: TBA… coach will email time Parent Involvement Healthy parent- coach relationship Trust and listen to the coach Respect and support the coach’s decisions Stay in the background Support your child, but don’t add additional pressure Parent Volunteer Opportunities Board positions Committee positions Fundraising Home meets Official Training Sue Miller Board of Directors 2010-2011 Member Position Term expires Cindy Staudenmaier President 2012 Sally Anselmo Vice President 2012 Secretary Maureen Ruski 2011 Treasurer Carol Cunningham 2012 Member Allison Hinch 2013 Member Phil Shils 2013 Member Scott Roberts 2013 Member Ian Clark 2011 Member Mark Morthland 2011 Committee Chairs 2010-2011 Member Committee Melissa Livasy Clothing Jamie McCoy Fundraising Publicity Mary Kay Thompson Membership Rhonda Kellerman Website Ian Clark Social Open Travel Open Other DSC Clothing---Melissa Livasy Examples here today Orders will be taken through end of September Membership Chair--Rhonda Kellerman Team Picture Call Coach Johnson at 217-422-7946 Visit website: decaturswimclub.org E-mail from website
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