IAS Finances
IAS Members’ Meeting
Durban, South Africa
21 July 2016
Treasurer: Anton Pozniak
Finance Subcommittee: Celia Christie-Samuels, Alex Muganga Muganzi
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GENERAL SITUATION

2015
Audited Financial Statements approved by the IAS GC
(Published in the 2015 Annual report)

IAS2015 Conference
Surplus $927K
- Contribution to the RF
- Contribution to General Reserve

IAS Core 2016
Balanced

AIDS2016 Conference
Projected Deficit $820K

Conference RF & IAS General Reserve update
$330K
$597
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IAS CORE 2015
Stated in U$ 000
 General Reserve
1.1.2015
$454K
o
Secretariat Deficit
Mbrs rebranding
-$294K
o
o
o
AIDS2014 Surplus
IAS Conference Instit’l Memory Fund
ILF Surplus
approved
$51K
$242K
$136K
 IAS2015 Surplus
$597K
(incl. $170K to cover Core activities in 2016)
 General reserve
31.12.2015
$1,187K
(vs $1,105 projected)
 The IAS GC approved the 2015 Audited Financial Statements
www.iasociety.org
IAS 2015, Vancouver
stated in U$ 000
 Surplus of $927K
Delegates
•
3,298 FPD / 505 Students / 26 Exhibitors / 109 other = Total paying delegates 3,938 (vs 3,164 in KL)
•
237 Media
•
1,304 Free registrations (incl. staff, consultants, scholarships, volunteers and suppliers)
•
Scholarships: 90 delegates + 61 speakers

•
•
Allocation to reserves approved in July 2015
$330K allocated to the IAS Conference RF
$597K allocated to the General Reserve (incl. $170K to support Core activities in 2016)
 The IAS GC approved the IAS 2015 Audited Financial Statements
www.iasociety.org
IAS 2015 – Vancouver
Budget Summary
Stated in U$ 000
Projection
Audited





SPONSORS & DONORS
COMMERCIAL SPONSORSHIP
REGISTRATION FEES
OTHER REVENUES
TOTAL REVENUES
2,787
1,248
2,775
179
$6,989
2,861
1,296
2,722
171
$7,051
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LOGISTICS
EXHIBITION & SATELLITES COSTS
SCHOLARSHIPS
PROGRAMME
AV
IAS CONFERENCE SECRETARIAT
IT
COMMUNICATIONS
STRATEGY, EVALUATION & PLANNING
RESOURCE DEVELOPMENT
GOVERNANCE
AUDIT / FINANCE
VARIOUS FINANCIAL COSTS
START-UP COSTS
OTHER LOCAL COSTS
TOTAL COSTS
797
167
324
555
281
1,274
495
772
271
332
65
333
219
139
37
$6,059
792
169
317
542
267
1,283
496
764
290
350
116
352
209
139
37
$6,124

TOTAL Surplus / (Deficit)
$930
$927
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IAS CORE 2016 - BUDGET
The Core budget includes:
 2016 activities funded by the IAS2015 Surplus
o
o
o
o
Partnerships
Executive
JIAS
HIV CURE
$26K
$50K
$25K
$66K
Mbrs outreach / regional conferences
Global Fund Board Member activities
Sustainability reserve
Pending proposals
 2016 New Activities (confirm fundings):
o Educational Grant
$1,265K
o TB2016
$305K
o HIV/Viral Hepatitis Co-Infection $100K
Gilead & ViiV
Various donors & corporate sponsors
Abbvie, Gilead, MSD, EACS, ContraVir
 Additional unrestricted income (i.e. ILF) would prioritize the Core & the General Reserve
 The IAS GC approved the Core 2016 budget
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IAS CORE 2016 - EXPENSES
Stated in U$ 000
Approved
2016
Working
2016
GOVERNANCE
MEMBERSHIP
EXECUTIVE
FUNDRAISING
COMMUNICATIONS
ICT
HR
FINANCE & ADMIN
CONF MGMT
STRATEGY, EVAL & PLAN
SCHOLARS & EDUC
SAT / EXHIB / SPONSORS
CONF PROGRAMME
LOGISTICS CONF
CONF OFFICE COSTS
HIV PROGRAMMES
361
331
487
569
620
446
214
486
264
277
108
139
567
459
633
3,554
411
329
483
564
590
440
205
485
262
275
182
172
517
404
625
3,407
TOTAL EXPENSES
$9,540
$9,351
FIXED TERM STAFF
PERMANENT STAFF
STAFF TRAVEL
GOVERN. TRAVEL
COMMIT.& SPEAK TRAVEL
FELLOWSHIPS TRAVEL
CONSULTG FEES & TRAVEL
OTHER CONTR. SERV
LEGAL FEES
MEETING COSTS
OFFICE COSTS
OTHER COSTS
Approved
2016
Working
2016
533
5,540
162
187
569
259
925
158
19
341
733
116
448
5,402
162
237
569
259
920
158
19
341
720
116
$9,540
$9,351
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IAS CORE 2016 – INCOME
Approved
Budget
2016
Working
Budget
AIDS2014 - Surplus
IAS2015 – Surplus
102
170
51
170
MEMBERSHIPS
INTERESTS & MISC. FUNDING
MANAGEMENT FEES
350
18
563*
350
30
515*
AIDS 2016 / AIDS2018
IAS 2017
4,578
495
4,390
495
3,264
3,350
TOTAL INCOME
$9,540
$9,351
TOTAL EXPENSES
$9,540
$9,351
TOTAL SURPLUS / (DEFICIT)
$0
$0
Stated in U$ 000
/ excl. passtrhough
HIV PROGRAMMES
(incl. ILF Surplus)
* Managment fees (Indirect Costs) are directly charged to the grant and shown as an income for the Secretariat
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AIDS 2016 – Durban
stated in U$ 000
 Projected deficit : $820
•
•
•
Based on 6,091 FPD (fully paid and confirmed 11.07.2016)
Registration fees were reduced to encourage delegates registration
1,267 scholarships (number of scholarships 3x vs prior conference)
•
Deficit up to $1M : covered by the AIDS Conference Revolving Fund
(above $1M from other reserves)
 The IAS GC approved the AIDS 2016 revised budget
www.iasociety.org
AIDS 2016 - Durban
Budget Summary
Stated in U$000
Approved
Dec.2015
8,500 fpd
Approved
Feb.2016
8,500 fpd
Working
Budget
6,091 fpd (11.07)
SPONSORS & DONORS
COMMERCIAL SPONSORSHIP
REGISTRATION FEES
OTHER REVENUES
8,440
2,335
8,222
771
7,560
2,526
6,370
800
7,625
3,129
4,882
780
TOTAL REVENUES
$19,769
$17,257
$16,416
LOGISTICS
EXHIBITION & SATELLITES COSTS
SCHOLARSHIPS
LOCAL SECRETARIAT
PROGRAMME
PROGRAMME ACTIVITIES
IAS CONFERENCE SECRETARIAT
ICT
COMMUNICATIONS
EVAL. & STRATEGY
RESOURCE DEVELOPMENT
GOVERNANCE
AUDIT / FINANCE
VARIOUS FINANCIAL COSTS
START-UP COSTS
AV
4,663
402
2,510
537
1,556
516
2,650
905
985
418
736
170
590
1,446
365
1,120
3,970
602
2,105
463
1,260
502
2,692
896
981
425
709
125
574
1,174
361
829
3,928
604
2,070
476
1,259
473
2,540
831
975
405
685
126
564
1,089
361
855
TOTAL COSTS
$19,569
$17,669
$17,236
TOTAL
$200
($412)
($820)
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REVOLVING FUNDS & RESERVES
31.12.2015
1)
o
o
o
OUT
IM&A RF
General Reserve
AIDS2014 Surplus
$242K
$1K
$51K
Membership Campaign
HIV Programmes deficit
Secretariat deficit
2)
o
o
IN
IAS 2015 Surplus
ILF Surplus
$330K ->
$136K->
IAS Conf RF
General Reserve
$597K ->
USD 000’
31.12.2014
1) OUT
IM&A RF
1,844
(242)
AIDS CONF RF
3,394
2) IN
31.12.2015
1,603
3,394
IAS CONF RF
701
GENERAL RESERVE
- ILF Surplus
- IAS2015 Surplus
- IAS 2016 Activities
454
2014 Surplus
102
(51)
6,495
(294)
TOTAL
General Reserve
330
(1)
1,031
1,186
136
427
170
51
1,063
7,265
 As per 2015 Audited Financial Statements
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Check list - Approval
Audited FS
2015
Core
X
Conference
X
Auditor
2016
KPMG
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