[AABB] CURRENT BUSINESS PROCESS DOCUMENT (CBPD)
[BUSINESS PROCESS NAME]
JULY 29, 2017
DRAFT /VERSION 1.0
[PROJECT NAME]
Internal Use Only
Table of Contents
DOCUMENT INFORMATION AND REVISION HISTORY ...................................................................................................................................................................... 2
STAKEHOLDERS ................................................................................................................................................................................................................................... 3
KEY CONTRIBUTORS ............................................................................................................................................................................................................................ 5
REFERENCES ......................................................................................................................................................................................................................................... 5
REVIEWERS OF DOCUMENT ................................................................................................................................................................................................................ 6
APPROVAL SIGNATURE PAGE ............................................................................................................................................................................................................ 7
ACRONYMS AND GLOSSARY .............................................................................................................................................................................................................. 8
CURRENT BUSINESS PROCESS/SYSTEM OVERVIEW ..................................................................................................................................................................... 9
BUSINESS RULES .................................................................................................................................................................................................................................. 9
CURRENT PROCESS LIST .................................................................................................................................................................................................................. 10
[CURRENT BUSINESS SUBPROCESS NAME 1] BUSINESS PROCESS FLOW ............................................................................................................................. 11
[CURRENT BUSINESS SUBPROCESS NAME 1] BUSINESS PROCESS STEPS ............................................................................................................................ 12
[CURRENT BUSINESS SUBPROCESS NAME N] BUSINESS PROCESS FLOW ............................................................................................................................ 13
[CURRENT BUSINESS SUBPROCESS NAME N] BUSINESS PROCESS STEPS ........................................................................................................................... 14
GENERAL REQUIREMENTS................................................................................................................................................................................................................ 15
IMPROVEMENT OPPORTUNITIES ...................................................................................................................................................................................................... 15
APPENDIX A: FORMS .......................................................................................................................................................................................................................... 16
APPENDIX B: REPORT SAMPLES...................................................................................................................................................................................................... 17
APPENDIX C: INTERFACE LAYOUTS ................................................................................................................................................................................................ 18
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Document Information and Revision History
File Name
CBPD - Current Business Process Template.doc
Original Author(s)
[Author Name(s)]
Current Revision Author(s)
[Author Name(s)]
Version
1
Date
mm/dd/yyyy
Author(s)
[Author Name(s)]
Revision Notes
[Notes]
[Project Name]
7/29/2017
Classified: Internal Use Only
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Stakeholders
[Identify the stakeholders for the project – departments, their clients, etc.]
Name
Title
Department
Describe involvement
[Project Name]
7/29/2017
Classified: Internal Use Only
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[Project Name]
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Classified: Internal Use Only
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Key Contributors
[List Key Contributors of content who have been consulted with in order to document this process]
Name
Organization
Role
Notes/Comments
References
[List external documents to which this document refers and their location e.g., URL, folder, etc.]
References
Location
[Project Name]
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Classified: Internal Use Only
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Reviewers of Document
[Identify the individuals who reviewed the BRD and the date that the review was completed. Signatures are not required]
Name
Organization
Role
Notes/Comments
[Project Name]
7/29/2017
Classified: Internal Use Only
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Approval Signature Page
Deliverable Name:
Version Number:
Project Name:
I agree that this document represents my best understanding of the information presented within this Deliverable for this project today. Future changes in this
baselined document can be made through the project’s change management process. I realize that approved changes might require us to renegotiate the cost,
resource, and schedule commitments for this project.
Approver Name
Approver Title
Approver Signature/Electronic Vote/Email
Date
[Project Name]
7/29/2017
Classified: Internal Use Only
Page 7 of 19
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Acronyms and Glossary
If this section of the document is not required indicate with N/A and delete all content for the section below.
[The following table includes definitions for any unique symbols or notations that are used in the document, which may cause confusion with the intended
message, or may result in multiple interpretations of some key terms.]
Acronym
Term
Definition
[Project Name]
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Classified: Internal Use Only
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Current Business Process/System Overview
[Describe the Business Process in the current state, i.e. the “As IS” business process. Identify the key processing steps and systems used to execute the business
process. Note any differences in how the process is executed in different situations, e.g. type of employee initiating the process. Use this as an executive summary
and limit it to one page.]
Business Rules
If this section of the document is not required indicate with N/A and delete all content for the section below.
[In the table below, list any policies, standards or legal constraints that apply to this process. These are existing policies that MUN has identified or have been
defined by external parties that the system must respond to. Paste here and list the source and date of the documentation.]
Rule #
Source
Description
Req. Owner
Priority
1.
2.
3.
4.
[Project Name]
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Current Process List
[Enter all use cases included in this requirements document.]
1.
Priority
[H(igh), M(edium),
or L(ow)]
Stakeholder N
Stakeholder 3
Stakeholder 2
Complexity
[Complicated case,
many systems
involved]
Stakeholder 1
Use Case
Student application for
admission
2.
3.
4.
5.
6.
7.
[Project Name]
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[Current Business Subprocess Name 1] Business Process Flow
[Insert Business Process Flow(s) here to depict the roles, process, decision points, and flow of control within the current process using a suitable framework such
as a swim lane diagram. If the process is performed differently for another group include additional diagrams as necessary.]
E.g.,
Department
Member
Graduate Studies – Payroll
Complete Payroll
Form and Submit
Start
Department
N
Approve
HR
School of
Graduate
Studies
N
Y
Approve
Y
Forward approved
copy of form to HR
Process Graduate
Studies Request
End
[Project Name]
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Classified: Internal Use Only
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[Current Business Subprocess Name 1] Business Process Steps
[In the table below, list the steps in the current process and what role performs each step. This page is an opportunity to add detail around the process flow(s) from
the previous section.]
E.g.,
Step #
Performed by (role)
Description of Step
1.
Department/Faculty Member
Complete Graduate Student Support Payroll Form (see appendix A for copy of form) and submit to Department
Approver for approval. For new applicants, also attach completed direct deposit form (if student elects to use
direct deposit), SIN number, and SIN expiry date. For International students, a copy of the SIN card is required.
SIN expiry date is only applicable for International students). In some cases (e.g. tri-council scholarships, or
responsible department member is unavailable), the form may be filled out by the Scholl of Graduate Studies.
2.
Department/Faculty Approver
Review Graduate Student Support Payroll Form and approve/reject.

If approved, sign Graduate Student Support Payroll Form, and forward on to the School of Graduate Studies.

If not approved, follow up with the necessary people and correct form as necessary.
3.
School of Graduate Studies
Review Graduate Student Support Payroll Form to ensure accuracy. Verify that the student is registered, a full
time student, the FOAPAL looks correct (based on org number specified, Canadian/non-Canadian, Masters or
PhD student,), type of funding, funds available, etc.

If approved, sign Graduate Student Support Payroll Form, copy three times, and forward the original on to
the School of Graduate Studies, file one copy for SGS, send one copy to the student, and send the other
copy back to the requesting Department. Key into spreadsheet. Verify against report provided from payroll
biweekly to ensure that all applicants are processed and correct.

If not approved, follow up and correct form as necessary. Follow-up is currently by email and forms are not
normally returned for corrections.
4.
Human Resources
Process the graduate studies request. This involves reviewing the form, adding the student to the HR system (if
they are not already added), and setting up the pay according to the approved form.
[Project Name]
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Classified: Internal Use Only
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[Current Business Subprocess Name N] Business Process Flow
[Insert Business Process Flow(s) here to depict the roles, process, decision points, and flow of control within the current process using a suitable framework such
as a swim lane diagram. If the process is performed differently for another group include additional diagrams as necessary.]
[Project Name]
7/29/2017
Classified: Internal Use Only
Page 13 of 19
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[Current Business Subprocess Name N] Business Process Steps
[In the table below, list the steps in the current process and what role performs each step. This page is an opportunity to add detail around the process flow(s) from
the previous section.]
Step #
Performed by (role)
Description of Step
1.
2.
3.
4.
[Project Name]
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Classified: Internal Use Only
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General Requirements
[List general functional requirements that are necessary to meet the business needs. Where requirements are particular to a location or subset of the employee
population (e.g. exempt vs. non-exempt, note this as an aspect of the requirement. These statements should be measurable and finite enough to generate a
technical design. Decompose broad processes and procedure statement into system parameters.]
Req #
1.
Source
Jane Doe
Organization
Payroll
Requirement Description
The system should notify the user’s manager when a new timesheet is
submitted”.
Req. Owner
Payroll
Priority
H
2.
3.
4.
Improvement Opportunities
[List improvement opportunities that stakeholders and key contributors have noted for this process. Example: Are there opportunities to make this process better
with automation? These opportunities should be based on the existing “As is” process and not rely on any preconceived package solutions that the team may be
considering.]
1. [Insert text here]
2. [Insert text here]
[Project Name]
7/29/2017
Classified: Internal Use Only
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Appendix A: Forms
If this section of the document is not required indicate with N/A and delete all content for the section below.
[Insert Images of all forms, Letters, Emails, and Screens used in the Current Business Process in this section.]
[Form/Letter/Email/Screen 1 Name]
[Insert image here]
[Form/Letter/Email/Screen N Name]
[Insert image here]
[Project Name]
7/29/2017
Classified: Internal Use Only
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Appendix B: Report Samples
If this section of the document is not required indicate with N/A and delete all content for the section below.
[Insert Images of all Reports used in the Current Business Process in this section.]
[Report 1 Name]
[Insert image here]
[ Report N Name]
[Insert image here]
[Project Name]
7/29/2017
Classified: Internal Use Only
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Appendix C: Interface Layouts
If this section of the document is not required indicate with N/A and delete all content for the section below.
[Insert Images of all Interface Layouts used in the Current Business Process in this section.]
[Interface 1 Name]
[Insert image here]
[ Interface N Name]
[Insert image here]
[Project Name]
7/29/2017
Classified: Internal Use Only
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