AYSO Region 894
Board Meeting
February 9, 2016
1
Our Vision
To provide world class youth
soccer programs that
enrich children’s lives.
2
Our Mission
To develop and deliver quality youth soccer programs
which promote a fun, family environment based on
AYSO's Six Philosophies.
Everyone Plays
Balanced Teams
Open Registration
Positive Coaching
Good Sportsmanship
Player Development
3
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Agenda
Open Positions
•
Training Matrix
Calendar
Action Items
Administrative Updates
– Spring Preparations
Function Updates
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Year-to-date Budget
Field Allocation
Coach dates
Referee dates
– Division Coordinators
• New Business
– National Games
– Section 5 Games
4
Previous Meeting Minutes
Review/Approval
5
Open Volunteer Positions
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Secretary – Samantha Walker
Publicity/Marketing Coordinator
Soccer Camp Coordinator
Regional Auditor
6
7
Training Opportunities
• Feb 13 – Madison, Basic Referee
• Mar 5 – Madison, Basic Referee
• Mar 12 – Hazel Green, Basic Referee
• Feb 27 – Crosswinds, Division Coordinator
• TBD – VIP Buddy and Volunteer courses
8
Calendar
Date
Jan 11
Jan 30
Event
Meet with Dick’s Sporting Goods
Live in Five Event
Feb 12-14
Feb 13
Feb 27
Feb 27
Feb 27
Feb 27
Feb 28
EXPO
Spring Reg Event 1 of 2
Spring Reg Event 2 of 2
Division Coordinators Course (2:30-4pm) (new DCs)
Division Coordinators Meeting (4-5pm) (all DCs)
Coaches Meeting (6pm)
Dick’s Shop Day, 2-4pm
9
Calendar
Date
Feb 29 – Mar 11
Mar 6
Mar 6
Mar 8
Mar 10
Mar 11
Mar 12
Mar 13
Mar 14-18
Mar 19
Mar 21
Mar 26
Event
Unified Practices U8-U12
U5-U12 Registration Closes
Board Meeting (2pm)
U12 Team Formation (8pm boys, 9pm girls)
U10 Team Formation (8pm boys, 9pm girls)
U8 Team Formation (8pm boys, 9pm girls)
Springfest Games
Daylight Savings Time Begins
Madison County Spring Break
Springfest Games
U8-U12 Regular Practices Begin
No Games – Easter
10
Calendar
Date
Event
Mar 7
Mar 8
Mar 10
Mar 11
U12 Area Scheduling (6pm boys, 8pm girls)
U10 Area Scheduling (6pm boys, 8pm girls)
U14 Area Scheduling (6pm boys, 8pm girls)
U16/U19 Area Scheduling (7:30pm boys & girls)
11
March 6-11
12
Calendar
Date
Apr 2
Apr 9
Apr 16
Apr 23
Apr 30
May 7
May 14
May 21
May 24-26
May 28-30
Jun 10-12
Jun 13-17
Jul 2-10
Jul 11-15
Event
Spring Game 1
Spring Game 2
Spring Game 3
Spring Game 4
Spring Game 5
Spring Game 6
Spring Game 7
Spring Game 8 (Regular Season Ends)
Last Days of School
Memorial Day Weekend
Section 5 Games
Challenger Summer Camp
National Games
UK International Summer Camp
13
Calendar
Date
Jul 9
Jul 23
Aug 3
Aug 6
Aug 8
Aug 15-19
Aug 22
Event
Fall Registration Event 1 of 3
Fall Registration Event 2 of 3
School Starts (Madison County & City)
Fall Registration Event 3 of 3
Unified Practices?
Team Formation?
Regular Practices Begin?
14
Action Items
Description
Assigned to
Due
Status
Date
Take Flyers to vacation day bible schools and
Curtis, John, May-July New
camps. See when churches have bible school
Meagan
John, David
Feb
New
Finalize field allocation
John
Jan
New
Purchase no parking sleeves for cones
Meagan, John Feb
New
Deliver flyers to schools
Angela, John Feb
New
Setup VIP meeting date
Rebecca
Feb
New
Year-to-date budget
Chris, Aaron Feb
New
Referee training and scrimmage dates
Peter, Curtis Feb
New
Coach training dates
John
Feb Complete
Send solicitation for division coordinators
New
Purchase equipment (cones, big ball, etc) for VIP Angela, John Feb
15
Administrative Updates
16
Division Coordinators
• Need division coordinators!
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Rachael Stewart – U14
Peter – U16/U19B
Van – U16/U19G
U5/U6 - ?
U8 - ?
U10 - ?
U12 - ?
17
National Games
• U10B – Chris Steely
• U19G – Van Sullivan
• Practices/Games during spring season?
18
Section 5 Games
• EXTRA teams?
19
Spring Preparations
• Flyer design complete and ordered
• Need help with banners and yard signs
20
Registrar
Tiffney Etzel
21
Safety Director
Rod Merritt
22
Treasurer
Rebecca Hammer
23
CVPA
Meagan Ottum
24
Coach Administration
Peter McCoy
Curtis Walker
25
Referee Administration
Chris Boyer / Aaron Luchini
Dowling Bowman
Douglas Vechinski
26
Equipment
Van Sullivan
27
Uniforms
Beth Sullivan
28
Fields
David Kennedy
Cindy Vechinski
29
Preliminary Field Allocation
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Endeavor – U8
Hope – U5/U6
Crosswinds – U10
Harvest Baptist or HES – U12
Calvary Baptist – U14
MMS – U16/19
30
VIP
Angelia Southern
31
Division Coordinators
32
New Business
33
Review Action Items
34