Introduction to the Online System
for Reflections
National PTA Reflections Winner
Conrad Channell
Today’s Objective:
To introduce and review the
Online Process for
Local Reflections Leaders
Presenter: Ethan Clark
National PTA Arts in Education Manager
GoToWebinar
Tools to Help You Participate
Agenda
1. DEMO: Online System
– Access (all users)
– PTA Registration
– Advance Student Winners
• Completing Student Entry Forms
2. Review Step-by-Step Process and Q&A
ACCESS ONLINE SYSTEM
pta.org/reflections
Create an Account
Click “Sign Up”
Access
Create an Account
• Enter your Full Name and Email
• Create a Password
• Select the Category:
Local PTA Unit
• Enter Access Code:
The Magic of a Moment
Click “Register”
Access
Confirmation Email
Click on Link in your Email
Registration Process
Want to create a new submission?
Category: Local PTA Unit
Access Code: The Magic of a Moment
Click “Get Started”
Summary Page
Register PTA
Add Student Winners
SUMMARY PAGE
Step 1: PTA REGISTRATION
Register Your PTA
Click
PTA Registration Form
PTA Registration
• Enter your 8-digit PTA
ID Number
Click on your PTA from
the populated list
This will feed the correct PTA registrations and student
entry information to the next round.
PTA Registration
Don’t know your PTA ID Number?
You can find it by clicking on our look-up tool.
PTA Registration
Still can’t find your PTA?
Check your ID and enter it again.
If you repeatedly have this problem,
email [email protected] or call 703-518-1200
And ask for “Reflections.”
We will facilitate a solution!
PTA Registration
Local PTA Registration Process Continued
• *Enter your PTA
Information
• Enter your School
Information
(including principal
contact info)
Click “Next”
PTA Registration
• Enter total school
enrollment
• Check all grade divisions
in Reflections Program
• Student participation by
division and arts category
– If no students enter “0”
Click “Next”
PTA Registration
• How do you celebrate?
Select all that apply.
–
–
–
–
–
–
Public Announcements
School Events
Community-wide Events
PTA Meetings
School Board Meetings
Other (open field for text)
Click “Submit”
PTA Registration
Step 1: Register your PTA is Complete
Click “Back to Submissions”
and start Step 2
Download your responses here
PTA Registration
Click to
View, Edit, & Download
Your forms
Summary Page
Local PTA Registration Complete!
You are now the Online Reflections Program Administrator
for your PTA
Next Steps
Invite Users to complete Student Entry Form(s):
• Student ages 18 and over
• Parents/guardians of students under age 18
• PTA volunteers with signed paper student entry forms
Follow your District & State Guidelines to send
artwork.
Registration Process
Step 2: Advance Student Winners
Invite Users to complete
Student Entry Forms
PTA Registration Summary Page
Click “AdvanceStudent Winners”
Student Entry Process
Add Users Manually
Enter the name and
email address for the
person completing each
Student Entry Form
• Applicant age 18+
• Parent/Guardian
• PTA Volunteer (with
signed paper form)
Click “Submit”
Confirm your users by clicking on the 3rd tab called “Your Users”
Student Entry Process
If You are Completing the
Student Entry Forms Yourself….
• Add yourself as a User
Enter your own first name, last name, & a different
email address than previously used to access the
Online System.
• Create a new email address (Yahoo, gmail, etc.)
• Work closely with a Spouse if you have access to their
email
• Work closely with a co-chair or committee member
Student Entry Process
Import Users from .CSV (Excel)
Browse your computer for file
then click “Import”
Template .CSV file will be shared with State PTAs
Student Entry Process
Email Invitation to Complete Student Entry Form
Greetings from PTA!
You are invited to complete an online student entry form for a student that is advancing to
the next round of the National PTA Reflections contest. To officially move to the next round,
we will need you to fill out a simple student entry form at: <insert unique link>.
Click to complete student entry form
This process should take about10-15 minutes. You will need your PTA’s ID number. Request
this information from your local PTA Reflections contact or look it up here:
http://pta.org/jp_find_your_pta.html.
Thank you for your contribution to this nationwide arts education program!
Best regards,
PTA
Student Entry Process
Student Entry Form
Click on Student Entry Form
More than one student entry form can be submitted per account.
Click “Create New Submission”
Example:
• Bob won in two categories
• A dad has two children who are advancing to next round
• A PTA volunteer is submitting entries for all student winners
Student Entry Process
Complete Student Entry Form Online
Use student’s paper Local PTA Student Entry Form as a guide
Transfer Information
from paper to online
Student Entry Process
Electronic Signature
Check the field that best
describes you
• Applicant age 18+
• Parent/Guardian
• PTA Volunteer (with signed
paper form)
Type in Your Name
Student Entry Process
Local Next Steps
 Reflections Online Program Administrator will receive email
confirmations when Users complete each Student Entry Form.
 Follow the District & State guidelines for sending artwork to the
next round.
Student Entry Process
Thank you,
Online Process Complete!
Once your student entry forms are
complete, this information is
forwarded to the next round!
Please allow 24-48 hours for your Registration and
Student Entry information to process.
Need more help?
Get Registration Links from your State PTA
Refresher Webinars: Local PTA Units
October 11
1am ET
October 25
10pm ET
November 15
1am ET
November 29
7pm ET
December 13
1am ET
Lily Meza
"Growth of Diversity"
8th Grade
Pioneer Junior High School
5th District
National PTA Reflections
(800) 307-4PTA (4782)
[email protected]
www.PTA.org/reflections