CLINICAL PRACTICE TRACK (12 MONTH) LETTER OF OFFER TEMPLATE
rev 06/2017
Appointments must be at least 50%. Clinical Practice Track
faculty members have duties focused primarily in direct
patient care.
This template is designed for a faculty member on a 12month appointment.
Date
Complete and/or make choices in each highlighted section filling
in the blanks as appropriate. Delete highlighted instructions,
underlines, and references. Please check final formatting and
page breaks.
Name
Address
City/State/ZIP
Dear Dr./Mr./Ms./Miss/Mrs. Surname only:
I am pleased to offer you a ___% appointment as a non-tenure track faculty member at the
University of Colorado Colorado Springs as Rank, Clinical Practice Track, position #Number.
This offer is made upon the recommendation of the Department of Name of Department with the
concurrence of the Dean of the Helen and Arthur E. Johnson Beth-El College of Nursing and
Health Sciences (Beth-El) and the Interim Executive Vice Chancellor for Academic Affairs. This
offer has received final approval by the Chancellor of the University of Colorado Colorado
Springs.
This offer is contingent upon you successfully passing a background check to include
educational verification, prior employment verification, sex offender registry check, and criminal
history. Positions entrusted with master keys and/or financial system access must also pass a
credit history check. A successful background check must be received by the University prior to
the commencement of your employment. The University retains the right to conduct background
checks on any employee. Should the University conduct a background check on you while you
are employed, you will be notified.
Your service will begin on Month/Day/Year. Your initial salary will be $Amount annually. You will
be paid monthly on the last working day of the month (exception – all compensation for the
month of June will be deposited on the first working day of July). Compensation for 12 month
faculty is reviewed each year during the annual salary setting process. Employees hired within
six months of the annual salary setting process are not ordinarily eligible for an increase during
the current cycle.
You will undergo a formal review by the Primary Unit Committee every five years of your
appointment in accordance with Beth-El’s Procedural Document for Clinical Practice Track.
Criteria and standards for reviews are attached.
For purposes of annual merit evaluation, your efforts and accomplishments will be assessed
according to a workload formula of: ____% clinical practice and ____% teaching. Your teaching
load will be number 3-credit hour courses total during the fall and spring semesters. The
particular course assignments will be determined by your department chair in consultation with
you. By accepting this position, you agree to perform duties and responsibilities which are in the
Helen and Arthur E. Johnson Beth-El College of Nursing and Health Sciences
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4420 • f 719-255-4416
Full Name
Date
Page 2 of 6
area of your expertise or academic interest, or are otherwise appropriate, and which are
assigned to you consistent with your rights and responsibilities as a faculty member, and the
policies and procedures of the University and of your academic unit.
If you are a Colorado Public Employees’ Retirement Association (PERA) retiree, you are eligible
to work as permitted by Colorado law, but your employment at UCCS may have an effect upon
your PERA retirement benefits. You are responsible for accurately reporting the days/hours that
you work at UCCS to PERA, as well as for monitoring your employment to ensure that you are
in compliance with all PERA requirements. PERA retirees working after retirement must pay the
working retiree contribution. The working retiree contribution does not accrue any additional
benefit and retirees are not eligible for a refund of these contributions. PERA retirees are not
eligible to participate in other retirement programs offered at UCCS and they do not accrue
vacation, sick, or holiday leave.
You are eligible for benefits as a faculty member. The deadline to elect benefit plans or waive
coverage is 31 days from the start of your appointment. Please view the University of Colorado
Employee Benefits page at http://www.cu.edu/employee-services/benefits. Use this website to
learn about enrollment deadlines, benefit plans, eligibility, and educational resources. This site
contains all of the necessary forms you will need in completing your enrollment paperwork. If
you do not submit your Benefits Enrollment/Change Form within the 31 day deadline, you will be
enrolled in the default medical and dental plans. If your appointment begins on the first of the
month, medical and dental coverage begin on that date. If your appointment begins on any
other date, coverage begins the first day of the following month. Your specific start date and
benefits eligibility are determined by University policy. If you have questions after viewing the
online Employee Benefits page, you can speak with a benefit counselor at (855) 216-7740 #3
(toll free). If you are, or have been, a member of the Colorado Public Employees’ Retirement
Association (PERA), you must notify Employee Services within the first 30 days of your
appointment.
Revise the following figures based on percentage of appointment if less than 100%:
Based on a 100% appointment, you will accrue 14.67 hours of vacation per month (22 days per
year) and 10 hours of sick leave per month (15 days per year). You must report all vacation and
sick leave taken to your supervisor on a monthly basis in the MyLeave system. All days, with the
exception of University holidays, must be worked or claimed as vacation or sick leave; this
includes periods when regular faculty and students are not in session such as during academic
breaks. Salary and leave accruals are prorated for any partial months worked. Leave time
(vacation and sick) accrued during the month cannot be used until the following month.
Delete paragraph if not applicable:
In order to assist you with your relocation, the University will reimburse the actual moving and
transportation costs for you to relocate, up to a maximum of $Amount and subject to University
policy. Information is available at the following websites:
 Employee Services Procedures Guide – Moving (Relocation):
http://live-cu.gotpantheon.com/employee-services/moving-relocation
 Procurement Service Center Guide – How to Buy Moving Services:
https://www.cu.edu/psc/procurement/commodities/how-buy-moving-services
 IRS Publication 521 – Moving Expenses: http://www.irs.gov/pub/irs-pdf/p521.pdf
Delete paragraph if not applicable:
Full Name
Date
Page 3 of 6
You will receive $Amount to purchase (a computer, etc.) which will remain the property of the
University of Colorado but will be for your exclusive use as long as you remain a member of the
faculty.
State law specifically requires that you be an employee-at-will in your position as a non-tenure
track Rank, Clinical Practice Track and that the following paragraph be included in this letter of
offer:
Your employment contract is subject to termination by either party to such
contract at any time during its term and you shall be deemed to be an employeeat-will. No compensation, whether as a buy-out of the remaining term of contract,
as liquidated damages, or as any other form of remuneration, shall be owed or
paid to you upon or after termination of such contract except for compensation
that was earned prior to the date of termination.
By accepting this appointment, you agree to uphold ethical standards appropriate to your
position as a faculty member of the University, including, but not limited to, standards applicable
to conflicts of interest and conflicts of commitment as defined by University policies. You agree
to comply with all resolutions, rules and regulations adopted by the Board of Regents and with
policies and procedures adopted by the campus or other unit in which your appointment is
made, now in effect or as amended. You also agree to report suspected or known
noncompliance of any law or University policy. Further, you agree to meet obligations imposed
by federal and state law including the obligation to report. For additional information, please see
the following links:
 https://www.cu.edu/regents/laws-and-policies
 https://www.cu.edu/regents/article-5-faculty
 https://www.cu.edu/office-academic-affairs/faculty-handbook
 https://www.cu.edu/ope/aps/2027
 http://www.uccs.edu/vcaf/policies/uccs-policies.html
By accepting this appointment, you represent that you have read and agree to the University
Administrative Policy Statement entitled Intellectual Property Policy on Discoveries and Patents
for Their Protection and Commercialization (APS 1013) as periodically revised and updated. As
a condition of your employment and by signing below, you agree to abide by the terms of APS
1013 and agree to assign, and hereby do assign, all discoveries in which the University has an
interest as defined in the Policy, which can be reviewed here:
 http://www.cu.edu/ope/aps-1013-intellectual-property-policy-discoveries-andpatents-their-protection-and
Delete paragraph only if candidate is a current employee:
Pursuant to the Immigration Reform and Control Act (IRCA), the University must verify your
employment eligibility within the first three working days of employment. IRCA requires every
employee to complete an I-9 Form and to provide certain documents for examination that verify
identity and employment eligibility. As a condition of your employment you must submit the
required documentation to the Office of Human Resources, Cragmor Hall 110, prior to beginning
employment at the University. Failure to submit IRCA documentation will result in the
termination of this appointment.
Delete paragraph only if candidate is a current employee:
Full Name
Date
Page 4 of 6
As a condition of your employment, you must complete the mandatory certification and training
referenced on the Office of Human Resources New Employee Paperwork page located at
http://www.uccs.edu/hr/new-employee-paperwork.html within 60 days of your start date.
The laws of the state of Colorado require that people employed to teach in any state university
who are citizens of the United States affirm in writing that they will support the constitutions of
the United States and of Colorado, and that they will faithfully execute the duties of their
employment. The required oath form is attached. You must return it, notarized, with your offer
letter if you have not completed one previously.
The terms of this appointment shall be construed and interpreted according to the laws of the
State of Colorado. The specific terms and conditions of your appointment as described in this
letter may be changed only by a duly executed written amendment to this letter of offer. Your
appointment, however, is subject to the laws and policies of the University of Colorado as they
may be amended from time to time and the University may make changes to its policies and
procedures which shall be applicable to your appointment without a written amendment to this
letter of offer.
Please notify me of your willingness to accept this position by returning the signed original letter
to the Office of Human Resources in the enclosed envelope by Month/Day/Year. We look
forward to your acceptance of this offer and your contributions to the University.
Very truly yours,
(Signature of Chair is optional; delete if not applicable. If Chair deleted, the appointment is
offered by the Dean, concurred by the Provost only, and you must edit paragraph one
accordingly.)
___________________________________
Name
Chair, Department of Name
Concurred by:
____________________________________________
Name
Dean, College of Name
_____________________________________________
Thomas M. Christensen
Executive Vice Chancellor for Academic Affairs
Approved by:
__________________________________________
Venkat Reddy
Chancellor
Full Name
Date
Page 5 of 6
I accept this offer of the faculty position described above.
____________________________________________________________________________
Signature
Date
Speedtype: ______
Full Name
Date
Page 6 of 6
Teaching experience may include that performed in the role of full-time faculty at the level of
Instructor or above.
INSTRUCTOR (C/T)
1.
Master’s degree
2.
Evidence of successful teaching
3.
Minimum of two years clinical
experience
4.
Appropriate clinical competence
5.
Competence to participate in
ongoing research projects (e.g.
Master’s thesis or prior
participation in a research
project)
ASSISTANT PROFESSOR (C/T)
PROFESSOR (C/T)
1.
Earned doctorate from an
accredited institution of higher
learning
1.
Earned doctorate from an
accredited institution of higher
learning
1.
Earned doctorate from an
accredited institution of
higher learning
2.
Documented evidence of
successful clinical teaching
experience
2.
2.
Considered a master clinician
and teacher
3.
3.
Qualified for independent
clinical or academic teaching
Minimum of four years:
1) Teaching experience at
the baccalaureate or
higher level, OR;
2) Clinical experience that
includes teaching
responsibilities
Evidence of major
contributions or responsibility
for teaching, research, and/or
clinical practice
4.
Utilizes research results in
teaching and clinical activities
3.
4.
Participates in scientific,
creative or other scholarly
activities related to clinical
practice
Collaborates with faculty or
agency personnel in clinical
studies specifically designed
to improve nursing care
Evidence of sustained
substantial research or
creative work, clinical
scholarship, and publications
4.
Conducts scientific, creative or
scholarly activities for the
purpose of enhancing the
clinical practice of nursing
and/or the management of
nursing problems
5.
Sustained professional
and/or community service
6.
Serves as consultant and is
recognized as a leader in
clinical and other health care
programs
7.
Evidence of professional
competence in the areas of
clinical function or
responsibilities
5.
6.
ASSOCIATE PROFESSOR (C/T)
Membership in at least one
professional and/or community
organization
6.
SENIOR INSTRUCTOR
The rank of senior instructor gives
higher recognition than that of
instructor. It is awarded to faculty
members who do not have the
prerequisites for promotion to the
rank of assistant professor, but who 7.
have special expertise, initiative,
and creativity in the area of teaching
and/or clinical contributions.
8.
9.
Contributes to the
advancement of the profession
within the clinical field, e.g.,
presentations at workshops,
conferences, presentation of
papers and/or reports in
5.
journals
Involved in professional and/or
community organizations
a) Publishes and/or presents
papers which contribute
insights into clinical problems
and to advancements of the
profession, AND/OR;
Recognized professional
competence as appropriate to
the areas of academic and
clinical function
b) Has regional or national
recognition for scholarly,
scientific, or creative
contribution to the profession
Actively involved in
committees organized to
facilitate clinical programs at
Beth-El
10. Participates in the
development of programs to
increase health care
11. Demonstrates application of
nursing research in the clinical
setting
6.
Successful/recognized
professional and community
service activity, recognized
professional competence as
appropriate to the areas of
academic and clinical function
7.
a) Assumes leadership in
developing new clinical
programs for student
placement and/or change,
AND/OR;
b) Participates in healthcare at
local or regional level and is
active initiating and
implementing positive change
OATH
REQUIRED BY C.R.S. 22-61-104
State of Colorado
)
) ss.
County of ______________ )
If you are not a citizen of the
United States and are appointed
on a temporary basis, you are
not required to take this oath. To
exercise this option, please print
your name on the line below in
this box.
_________________________
I solemnly (swear)* (affirm)* that I will uphold the Constitution of the United States and the
Constitution of the State of Colorado, and I will faithfully perform the duties of the position upon
which I am about to enter.
Signature ___________________________
Name Printed _______________________
Subscribed and (sworn to)* (affirmed)* before me this ______ day of ____________, 20______.
___________________________________
Notary Public
Notary Seal
My commission expires: _______________
*Strike inapplicable word
NOTICE TO PERSONS WHO ARE NOT CITIZENS OF THE UNITED STATES OR OF THE
STATE OF COLORADO:
This oath is not an oath of allegiance to the United States or to the State of Colorado. Subscribing
to this oath does not confer rights or responsibilities of citizenship in the United States or in the
State of Colorado, nor is subscribing to it intended to modify or revoke any obligations to the
nation or to the state in which the subscriber holds citizenship.
ASA 6/00
Faculty Election to Defer Receipt of Salary Payment
(Request to Receive Salary Payments Over Twelve Months)
I, ______________________________________
(print name)
hereby request the allocation of my 9-month academic year salary be paid equally over the 12month period of September 1 through August 31 of the following year.
Note: For current employees who are making a request for the following academic year, this
form must be returned to the Office of Human Resources by June 30 prior to the start of the
academic year for which they are requesting that it take effect. New employees hired after June
30 will have 30 days from date of hire to make an election.
My signature below indicates that by requesting an allocation of my 9-month academic year
salary be paid over the 12-month period of September 1 through August 31, I understand that:
1. My 9-month gross salary will be disbursed to me in equal payments over the 12-month
period from September 1 through August 31.
2. My deductions (taxes, benefits, retirement, etc…) will also be processed over 12
months.
3. This election will take effect for the academic year following the date it was submitted if
submitted by June 30.
4. Once elected, I will not be allowed to revoke this election during the year and the payout
will be made in accordance with the standard 12-month distribution schedule, except in
the event of my termination, death, disability, or unforeseeable emergency when pay out
of funds may be legally required.
5. My participation in this plan will continue from year to year until I submit a request to
discontinue this allocation of my salary prior to June 30 for the following academic year.
6. Receipt of my salary over a 12-month period does not affect the status of my faculty
appointment, which remains on a 9-month basis.
Signature: __________________________________
Date: ________________________
Department: _________________________________
Email: _______________________
This form must be returned to the Office of Human Resources by June 30.