Kronos
Pay Period End Tasks
Go to Pay Period Close Genie to view all hours, missed punches and possible missed paid
time off entry.
Click on the column headers for missed punch and unexcused absences to bring those
exceptions to the top of the list.
Highlight those employees and click timecard.
There will be a red box for the missed punches. This should be done every day to
minimize the amount of research needed to complete the timecards.
Employees do not receive hours for days where there is no outpunch since hours cannot
be calculated. Employees will not be paid for those days.
Those with unexcused absences will need Vacation or Sick time entered OR need a
schedule update. There will be a red box on the date of the absence.
Once the time cards are complete and up to date, Approve and Sign off on the timecard
for payroll processing.
Approving the timecard
Approvals allow employees to indicate that the timecard is acceptable for payroll processing. Approvals can
occur daily or for ranges of dates, for example, a pay period.
1.
From the Time Period drop-down box, select a specific date or a range of dates to which you want to
apply your approval.
Note: Typically, you approve a pay period, or, for daily approvals, you approve a specific date.
2.
Select Approvals > Approve.
Signing off employee timecards
Timecard sign-off is a way to prevent further timecard and schedule edits from being made. It also grants
final approval to employee timecards before they are processed by payroll. By default, you can only sign off
a timecard from within the previous pay period view.
To sign off an employee's timecard:
1.
Access one or more employee timecards.
2.
Select Previous Pay Period from the Time Period box.
Note: You cannot select a range of dates.
3.
Select Approvals > Sign Off.