Arleen Ramos-Szatmary, SNP Coordinator, NJDA
Cheryl Goffus, Southern Regional Specialist, NJDA
Participants will:
 Understand the contract (manual document)
process
 Be able to list what type of contracts (4) are
overseen by the SNP unit
 Be familiar with the flow of the NEW online
contract approval process
 Evaluate and determine strategies for
successful implementation for the 2018-19
school year
Office of Inspector General (OIG)
Investigation- July 2015
 Administrative Review & Training (ART)
Planning Grant- September 2015
 Proposed Integrity Rule- March 2016
 USDA Management Evaluation (ME) & FSMC
Report- August 2016
 ART Implementation Grant- September 2016



Upgrade SNEARS
Online Electronic Contract Approval System ECAS
 Online




submission of four contracts
FSMC
Commercial vending
SFA to SFA vending
Consolidation
 Standard
FSMC Request for Proposal (RFP)
will become contract for FSMC
 Standard state agency contract required for
other three scenarios
FSMC contracts…..
 Fixed
Cost contract will be required for base
year contracts in 2018-19 (affects those SFAs
currently in the 5th year for 2017-18: this is
86 out of 437 or 20% and will also include any
SFA entering a new Base year contract )
 Implementation
will be phased-in for FSMC
renewals in 2018-19 and on
FSMC contract fixed price timeframes
when current contracts are renewed for
the allowable 5 year total:
 Base
year of 14-15 will be required in 19-20*
 Base year of 15-16 will be required in 20-21*
 Base year of 16-17 will be required in 21-22*
 Base year of 17-18 will be required in 22-23*
*Fixed rate contracts will be REQUIRED
for the school year the RFP is advertised
for a new base year contract
 SFAs


will have contract oversight
Certifiers and Alternate are the only users with
access to contracts
SFA submitters and alternate submitters will
have view only access to reports (no access to
contracts)
 The
ECAS system will have the capability of
retaining historical data and assist in the
sequence of the process
 ECAS Reports will be available for review and
auditing purposes
 New
State Agency Team for the 2018-19
contract approval process
Janice Vecchione
Kate Marsh
Lea Berry
Corinne Santos-Hernandez
Kris Manuola
Team’s Contact Information
Janice Vecchione
Kate Marsh
[email protected]
[email protected]
609-984-0698
609-984-1734
Lea Berry
Kris Manuola
[email protected]
[email protected]
609-984-0697
609-292-3128
Corinne Santos-Hernandez
[email protected]
609-984-1966
Contact a state agency contract team member
for assistance
 Training sessions are coming and will be
provided in the fall 2017
 We will also be providing links to Resources,
Reports, History and Webinars
You are the primary audience and the users of
this new process ECAS and this is the reason why
this venue was chosen to launch this information
 We are partners with you and your feedback is
important to us as we embark in this journey
 You will receive the necessary tools for success

There will be a learning curve in the first year but this will only
help improve the process and ensure that the process will be
as user friendly as possible and, at the same time, lead to
program integrity, a clear audit trail and assuring the correct
procurement process is followed.
Presented By:
Arleen Ramos-Szatmary, M.S., CPM
Cheryl Goffus, SNS
Coordinator School Nutrition Programs
Southern Regional Specialist
Division of Food and Nutrition
Division of Food and Nutrition
[email protected]
[email protected]