“From Gaps to Caps –
Risk Management Capability Based on
Gaps Identification in the BSR”
TASK D
COMPARISON OF EVALUATIONS
OF EMERGENCIES AND EXERCISES
 Including results from Seminar 1
Jürgen Krempin
Hamburg Fire and Rescue Service
Hamburg Fire Service Academy
19/20 May 2015, Riga
1
Agenda Task D
Tuesday, 19 May
13:10 – 15:00h
• Tour de Table
• Objectives Task D
• Review Kick-Off-Meeting
• Presentations of Evaluations (participating countries)
• Introduction into Seminar 1
• Creation of Exercise Matrix
15:00 – 15:30h Coffee break
15:30 – 17:00h
• Creation of Emergency Matrix
2
Agenda Task D
Wednesday, 20 May
10:00 – 12:00h
• Continuation of work on Emergency Matrix (if necessary)
• Discussion on what gaps and capabilities we are evaluating
(from Kick Off Meeting)
• Discussion on national systems and methodology practices
(from Kick Off Meeting)
• Way forward
3
Objectives
Task D will serve
 to compare evaluations of previous
incidents/emergencies and exercises
and
 to draw conclusions on differences and similarities
of best practices and main gaps while planning and
assessing capabilities in the Baltic Sea Region.
4
Review Kick Off Meeting
Task D kick off
conference
D.1
and planning
workshop,
Reykjavik
First meeting for the core
team in Iceland with the
purpose of initiating the
work of the task.
Conceptualization of the Task.
Formulated outcomes and decisions
from kick off workshop
 detailed task implementation plan
Conclusions of the meeting:
We need
•
•
•
•
•
one table/matrix for evaluations of exercises and
one table/matrix for emergencies,
a discussion on what gaps and capabilities we are evaluating,
a discussion on national systems and methodology practices,
For the next meeting everyone should prepare a short presentation on
the national system of evaluations for emergencies and exercises.
 Not necessarily to be done / not part of Task D description
 But a very good introduction into the topic
 Presentations
5
Conclusion of the Kick Off Meeting
For the next meeting everyone should prepare a short presentation on
the national system of evaluations for emergencies and exercises.
- Sending the “missing” descriptions / presentations to the task leader
 Target date: Friday, 05.06.2015
- Task Leader: sending all received documents to the participants
Target date: Friday, 12.06.2015
6
Introduction into Seminar No. 1
D.2
Seminar No. 1
on defining
Developing and defining
criteria for
of the evaluation form.
evaluation
reports, Riga
Criteria for the evaluation
form will be compiled
during the seminar
 for comparison of
evaluations under D.3
 Decide on the forms for evaluation of exercises and for emergencies
 Discussion and Creation of the Evaluation Form
 Taking in mind the results from Kick Off Meeting
7
Seminar No. 1
Decide on the forms for evaluation of
exercises and emergencies
 2 different forms
•
•
•
•
•
•
•
•
•
•
•
•
What kind of exercises?
On what level (local, regional, national, international)?
Existence of planning?
Legal basis?
Exercise description?
Responsibilities, leaderships?
Purposes, objectives?
Involved actors, participants, also population?
Cooperation?
Communication?
Debriefing / Debriefing matrix?
Decisions, recommendations?
8
Seminar No. 1
Ivars:
Completion of the forms and sending to the
Core Team1), Target line: Friday, 22.05.2015
Participants:
- “Critical” view into the criteria and addition of indicators into the forms
- Sending the results / proposals to participants and Task Leader,
Target line: Friday, 05.06.2015
Task Leader:
Summarizing the forms into one feasible suggestion (one suggestion per
form), sending them to the participants
Target line: Friday, 19.06.2015
 Ongoing process of coordination / agreement of the forms’ structure
1) Core Team = Task Leader and participants of Task D
9
Questions ?
FROM GAPS TO CAPS
10
Continuation of
Seminar 1 
FROM GAPS TO CAPS
11
Discussion on what gaps and capabilities we are evaluating (
(from Kick Off Meeting)
Discussion on national systems and methodology practices
(from Kick Off Meeting)
FROM GAPS TO CAPS
12
The way forward 
FROM GAPS TO CAPS
13
Description
Results / Remarks
Task D kick off
conference and
planning workshop,
Reykjavik
First meeting for the core
team in Iceland with the
purpose of initiating the
work of the task.
Seminar No. 1 on
defining criteria for
evaluation reports,
Riga
Developing and defining
of the evaluation form.
Conceptualization of the Task.
Formulated outcomes and
decisions from kick off workshop
 detailed task implementation
plan
Criteria for the evaluation form will
be compiled during the seminar
Comparing
evaluations of
emergencies and
exercises
(5th-10th months)
This will be the main
goal of Task D and
the most important
activity for achieving
tangible results
2015 Name of the action
Mar /
April
May
D.1
D.2
June
July
Aug
Sep
D.3
Oct
 for comparison of
evaluations under D.3
Compiling one document for
CBSS Member States in the
EU Civil Protection Mechanism about evaluations of
emergencies and exercises.
Submitting these documents
to task leader.
 Target date ?
2015 Name of the action
Nov
Dec
D.4
Description
Results / Remarks
Comparing the member
states’ evaluation documents, preparing a summing
Seminar No. 2 This seminar will focus on up document taking in
the evaluations submitted consideration the results of
on gathering
by all partners and disthe evaluaActions D.2 and D.3.
cussing on their content
tions of the
as well as pointing out the Comparison of evaluations
partners,
key observations in them. of emergencies and
Tallinn
exercises
 Input to Task C document
in the form of conclusions
Remarks
Questions
Feedback to Seminar 1
FROM GAPS TO CAPS
16
Let‘s get home and work
on the evaluation forms / documents

FROM GAPS TO CAPS
17