SALT LAKE OFF-ROAD EXPO 2017 Vendor Information
Friday-Saturday April 28th&29th 2017
South Towne Expo Center Hall 5
Off-Roaders Unite!
Mission Statement:
Salt Lake Off-Road Expo unifies off-road user groups to
protect our natural resources and ensure our access to them.
Markets Targeted:
4x4/Overlanding, UTV, ATV, Adventure Riders, Dirt Bikes, Off-Road Gear
Event Timeline:
Thursday, April 27th – Booth Setup and Move in: 1pm - 9pm. Please limit the number of people
in the Hall setting up booth to ease congestion.
Friday, April 28th – Marketing/Loans/Financing Workshops for Vendors
– Vendor Luncheon: Noon, Free to Vendors with wrist bands. Please RSVP for
meal planning.
Show Hours: 1pm-9pm
Saturday, April 29th – Hall open at 7:30 am
Show Hours: 9am-7pm
Move Out: 7pm-12am (Saturday night)
Sign up Checklisto ___Vendor Registration Form
o ___South Towne Expo Rules Sign Off
o ___Display Vehicle Agreement - If displaying a vehicle (turned in at event)
o ___Sponsorship Form - If Sponsoring Event
o ___Tax Form for event sales (available on sloffroadexpo.com)
Electrical/Carpet Needs: GES will contact all vendors prior to the event to assess your needs.
Must be ordered one week prior to event Move In Date.
Floor Plan: The Floor Plan is attached and a frequently updated version is under the Vendor section at
SLOREX.com. From the webpage please select minimum of two booth locations labeling your
preferred location in order of preference. Booths are awarded after full payment and in
sequence. (First come first serve)
Booth sizes: Booths are available in 10x10 increments. Premium spaces are an additional $50.
Large Display Areas can be arranged. Dividers are pipe and drape. 8ft at the back and 3ft
between booths. Larger booth sizes may be harder to fit in as the event fills up. Sign up early!
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Absolutely no open flame or spark.
Vehicles must have less than 5 gallons or 1/4 tank of fuel, whichever is less.
Vehicles will not be allowed to move in/out during event hours, please plan accordingly.
Sticker handouts are not allowed by South Towne Expo. If stickers are found stuck on the
premises the vendor will be charged the cleanup fees. Vinyl window stickers are fine.
 Parking of empty trailers is allowed in the South Towne visitor parking lot during move in.
Vendor trailers should use the North parking lot during the show to make room for patron
parking in the West lot.
Contact: [email protected]
P.O. Box 512 Midvale, Utah 84047
Phone: 801-810-7056
Vendor/Exhibitor Registration Form
Friday-Saturday April 28th& 29th 2017
South Towne Expo Center Hall 5
Off-Roaders Unite!
Vendor Name:
Agent Name:
Address:
City:
Zip:
Phone:
Email:
Tax Id, if selling items at event:
Booth Size:
10'x10' $650 Out of State business (includes 3 Vendor wrist bands and 2 tickets)
10'x10' $600 Utah based business (includes 3 Vendor wrist bands and 2 tickets)
Additional $50 per 10x10 Premium Space in blue on the Floor Plan.
First 10x10 Booth is full price. With additional 10x10 Booths up to $200 of Booth
price may be compensated for in product at retail cost for Give Away Prizes. May
not be apparel unless Vendor’s business is apparel related. Apparel may be
contributed as prizes but will not be counted as part of Booth Cost.
Quantity of Spaces:_________
Location 1______________
2________________
Preference 3______________
4________________
On Stage Presentation: $100 per 30 minute Demonstration on Stage
*Potential for Big Screen w/additional charge.
Payment in full must be made for booth reservations. A $100 Non-Refundable deposit
will be deducted from payment if a refund is necessary.
Vehicle Display Area: Space is Limited, Truck-$200 Jeep-$150 SxS-$100 Moto/ATV-$50
Category of Booth
____ 4x4 (truck, jeep) ____UTV (side x side) ____ATV (four wheeler/quad)
____Motorcycle ____Gear ____Land Use
Vendor Authorized Signature:_________________________
Make Checks payable to:
For Card Processing:
Salt Lake Off-Road
Contact Person_________________
PO box 512
Phone #_______________________
Midvale, Utah 84047
Representative will call during business hours
unless noted otherwise.
Notes:
Contact: email scanned copy to---- [email protected]
or mail check & copy to---- Salt Lake Off-Road, P.O. Box 512 Midvale, Utah 84047
Phone: 801-810-7056
Bathrooms
Color Code
Premium Space
Vehicle
Headline Sponsor
Reserved
Display
STAGE
635
638
539
538
439
438
339
338
239
238
139
138
633
636
537
536
437
436
337
336
237
236
137
136
631
634
535
534
435
434
335
334
235
234
135
134
630
531
530
431
430
331
330
231
230
131
130
625
628
529
528
429
428
329
328
229
228
129
128
623
626
527
526
427
426
327
326
227
226
127
126
622
624
525
524
425
424
325
324
225
224
125
124
629
621
122
620
521
520
421
420
321
320
221
220
121
120
619
618
519
518
419
418
319
318
219
218
119
118
618
616
517
516
417
416
317
316
217
216
117
116
617
614
515
514
415
414
315
314
215
214
115
114
615
612
513
512
413
412
313
312
213
212
113
112
607
509
508
409
408
309
606
507
506
407
406
307
604
505
20x20
602
503
613
SLOREX
HEADLINE
SPONSOR1
403
HEADLINE
SPONSOR2
603
20x20
303
602
601
concessions
doors
Fire Safety Rules and Regulations
The NFPA 101 Life Safety Code and the International Fire and Building Code are the established standards for review of
occupancies and events at the South Towne Exposition Center. The information contained in this outline is a summary of relevant
provisions contained in these Codes, as well as standard operation procedures established in cooperation with the City Fire
Marshal.
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All curtains, drapes and decoration must be constructed of flameproof material, or be treated with an approved flame
proofing solution. Treatment shall be renewed as often as may be necessary to maintain the flame proofing effect.
No combustible materials, merchandise or signs shall be attached to, hung from or draped over side and rear divider
draperies of booths, or attached to table skirting facing aisles, unless flame-proofed.
All exits, hallways and aisles are to be kept clear and unobstructed at all times.
Storage of any kind behind the drapes or display walls or inside display areas is prohibited. All cartons, crates, containers
and packing materials that are necessary for re-packing shall be removed from the show floor. Consideration will be
given for the storage of crates outside of the facility. Contact the Event Management Department for available areas.
No exit door shall be locked, bolted or otherwise fastened or obstructed at any time the facility is open to the public.
Moreover, it shall be unlawful to obstruct, or reduce passageway or other means of egress. Additionally, all required
exits shall be so located as to be discernible and accessible with unobstructed access thereto.
All sawdust and shavings shall be thoroughly treated with an approved flame-retardant product, stored and maintained
in a manner approved by the Fire Marshal. Hay and straw are not allowed in the facility.
Automobiles, trucks, tractors, machinery and other motor vehicles utilizing flammable fuels, which are placed on display
inside the facility shall have no more than ¼ tank or five gallons of fuel in the tank, whichever is less. All fuel tanks shall
be locked or effectively sealed, and at least one battery cable disconnected from the ignition system. Ignition keys for
vehicles on display shall be kept by a responsible person at the display location for removal of such vehicle from the
building in the event of an emergency.
The use of liquefied petroleum gases (LPG) and/or propane and compressed natural gas (CNG) inside the building, tents
or other areas is strictly prohibited, except for demonstration purposed when approved by the Fire Marshal. Maximum
LPG allowed for exhibition purposes shall not exceed the volume level of 2.5 lbs. of water weight.
All trash and refuse shall be removed daily from the facility.
All electrical wiring shall be installed by one of the facility’s exclusive contractors.
All standpipe shall be kept clear and unobstructed at all times.
All appliances fired by natural gas shall be approved by the Facility Engineering Manager and Fire Marshal, and be
installed in accordance with NFPA 54 National Fuel Gas Code before being used.
The Fire Marshal must approve the use of welding and cutting equipment for demonstration purposes.
The Facility Management and City Fire Marshal shall check egress of the facility before it is occupied for any use. If
such inspection reveals that any element of the required means of egress is obstructed, inaccessible, locked, fastened
or otherwise unsuited for immediate use, admittance to the building shall not be permitted until the necessary corrective
action has been completed.
• Schedule for pre-show pyrotechnic test to be conducted in the presence of a City Fire Inspector.
• Pyrotechnic contractor shall provide a certificate of insurance to South Towne management naming SMG and
Salt Lake County as additional insured’s.
• In addition to the above requirements, the contractor must be licensed by the State of Utah.
There shall be no obstruction blocking exit doors from the outside of the facility, such as vehicles parked in front of the
doorways or barricades across sidewalks, etc.
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16. No curtains, drapes or decorations shall be hung in such a manner as to cover any exit signs or fire strobes.
17. No vehicles shall be parked in fire lanes outside the facility.
18. No flammable liquid or material shall be used or admitted inside of the facility except by approval of Facility Management
and Fire Marshal. Prohibited materials include, but are not limited to, kerosene, motor fuel, explosives, cryogenic gases,
etc.
19. Artificial lighting, such as lanterns and candles, etc., requires approval of the Facility Management and Fire Marshal.
20. The use of all gas-fired heating units, either portable or stationary, needs to be approved by Facility Management and
Fire Marshal.
21. All cooking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire
Marshal, and installed in accordance with the provisions of the City Building and Fire Codes. Tabletop or portable deep
fat fryers that do not exceed oil capacity of 32 pounds may be used without the necessary ventilating hood and fire
suppression protection, providing there is (K) class extinguishers positioned on each side of said fryer. All cooking
appliances shall be listed by a NATIONAL TESTING AGENCY, i.e., Underwriters Laboratory or Factory Mutual.
22. Portable fryers must be placed at the rear of a booth or maintain a separation from the public by five feet to prevent
splashing burns.
23. Tables where a portable fryer is used must be made of a non-combustible material or covered with a non-combustible
material. This requirement includes up to 18 inches around the portable fryer. Walls, drapery or décor closer than five
feet from the fryer must be protected with a non-combustible material.
24. Facility Management and the Fire Marshal should approve booth floor plans prior to Licensee selling booth space. Submit
plans to the Event Management Department no later than eight (8) weeks before set-up date.
25. Double Deck and Covered Exhibit plans must be submitted to Event Management for Fire Marshal and Facility
Management approval no later than 8 weeks before set-up date.
26. There shall not be any ticket booths, tables, or any other display set up in the lobby without the prior approval of Facility
Management and Fire Marshal.
27. All aisles shall be maintained at a minimum of 10 (10) feet clearance unless otherwise approved in advance by Facility
Management and the Fire Marshal.
28. All covered structures in excess of one hundred square feet in area shall be protected by an automatic smoke detection
system approved by the Fire Marshal.
29. All floor plans submitted shall be representative of the halls, rooms, lobby and hallways and/or areas in which the events
are held, including location of manual pull stations, fire hose standpipe closet, exits, aisles and doors in air wall, etc.
30. Any contractor that intends to use pyrotechnics in the facility shall hold a valid federal license issued by the US
Department of the Treasury, Bureau of Alcohol, Tobacco and Firearms, for the use of “low explosives.” A copy of this
license shall be provided to the Event Management Department at least one month prior to the event date. The use of
pyrotechnics within the licensed area shall be approved by the Show management who shall remain directly responsible
to the facility for all activities as describe in the License Agreement. A complete description of the pyrotechnic activity
shall be prepared and submitted to the Facility 30 days in advance of the event and include the following information:
• Permit for City Fire Department
• Plots showing exact location, type and number of devices
• Protective materials and equipment for activity
• Location and number of fire extinguishers for activity
• Schedule of activities, number of certified pyrotechnic Facility Management and their locations
31. Should there be any questions regarding plans and/or code requirements, contact your Event Manager.
July 27, 2015
UTAH STATE TAX COMMISSION
TAXPAYER SERVICES DIVISION—210 N 1950 W, Salt Lake City, UT 84134
Website: www.tax.utah.gov
Utah State Temporary Sales Tax Application
All vendors must obtain a temporary sales tax license and special return to sell in the State of Utah.
Please supply the following information to apply for your temporary sales tax license and return. The
person responsible for paying the tax must fill out this application completely. You can either
email the application to [email protected] or fax the application to 801-297-6359.
Your Utah Temporary Sales Tax License and Special Return will be issued to you either at the event or
by mail. If you have any questions please feel free to call us at 801-297-6303 or 1-800-662-4335 ext.
6303. All vendors attending the event must submit this application either by email or fax.
Event Attending: SALT LAKE OFF ROAD EXPO- SANDY___
Social Security Number: ______________________________________________
OR
Utah Special Event No: _________________________________________________ OR
Utah Sales Tax No. _________________________ OR
Driver’s License Number: __________________________
State Utah Only DOB: __________OR
Federal Employer Identification Number: (EIN)__________________________________________
Personal Name: ____________________________________________________________________
DBA/Business Name: _______________________________________________________________
Email address: _____________________________________________________________________
Physical street address: _____________________________________________________________
City: _____________________________________ State: _______
Zip Code: _________________
Phone Number: ___________________________ Cell Phone Number: _______________________
Mailing Address:___________________________________________________________________
__________________________________________________________________________________
Business Description: Describe the nature of your business. For those planning on selling a
product, include the types of products you are selling. ____________________________________
__________________________________________________________________________________
The Utah Taxpayer Bill of Rights (Pub 2) is available on the Tax Commission’s website, “tax.utah.gov” or free of charge, upon request.
This publication describes your rights and obligations and the Tax Commission’s procedures for appeals, refund claims and collections.
If you need an accommodation under the Americans with Disabilities Act, contact the Tax Commission at
(801) 297-3811 or TDD (801) 297-3819. Please allow three working days for a response.