15th International
Conference on Thinking
This
Project
is supported by th
ICOT
2011
Department for
20 – 24 June 2011
Queen’s University Belfast
EXHIBITION OPPORTUNITIES
15th International
Conference on Thinking
ICOT 2011
20 – 24 June 2011
Queen’s University Belfast
15th International Conference on Thinking
Developing a Culture of Good Thinking
The purpose of the conference is to foster collegial and educational exchange on the topic of
thinking, the development of thinking, and the relationship between thinking and action. ‘Thinking’
is broadly understood to include any kind of thinking and learning and to acknowledge cultural,
psychological, historical and interdisciplinary diversity and richness. The conference will include
contributions from different disciplines: from researchers, practitioners and policy-makers who will
engage in the debate and discussion of the nature of high quality thinking in fields as diverse as
business, education, sport, leisure and lifestyle, as well as sustainability, democracy and justice.
The major themes of the conference are:






Education for Thinking: for the school system and for higher education, critical thinking,
creative thinking, deep understanding, thoughtfulness
Thinking for Democracy: shared thinking, dialogical thinking, ethical thinking, post-conflict
thinking, negotiation skills and conflict resolution, states of mind, peace education
Thinking in Sport: the mental and motivational side of sport, the ‘inner game’
Thinking for Healthy Living: intentions and actions, changing actions through thinking
Thinking in Business: creativity and innovation, entrepreneurial-type thinking, risk-taking
Thinking and the Arts: design and creativity, composition, thinking and performance
Exhibition opportunities are now available for ICOT 2011 and you are invited to take advantage of the
following options:
Exhibitor
Application
2|
EXHIBITOR SPACE
Exhibition
Opportunity

Conference
exhibition
space
Number
Available
Description
Price per
promotional
opportunity
The opportunity to share your ‘shop window’ with
delegates. Twenty opportunities to exhibit are available and
contact details for all exhibitors will be included in the
Conference Programme.
Exhibition space consists of:
 Shell scheme (3m x 1m) with fascia board
 Fascia board to display company name and stand
number
 Strip lighting
 1 double socket power point
 Table and 2 chairs
 Refreshments and lunch for two people on
Mon 20 – Thursday 23 June 2011
 Fifty word editorial in the Conference Brochure
 One copy of the Conference Brochure
 One copy of the list of delegates available on
Monday 13 June 2011


20
£750
Exhibition space will be allocated on a first come, first served basis (based on the date the application was
received by Queen’s University Belfast).
All prices quoted exclude VAT. VAT will be exempt on exhibition space booked in advance.
To ensure you get the right option for your promotional needs please complete the forms below and please forward to
[email protected]
For any queries about sponsorship or about the conference, please call ICOT2011 Conference Organisers, Eventus,
Queen’s University Belfast on 028 9097 5278 or email: [email protected]
Exhibitor
Application
3|
EXHIBITION OPTIONS
Exhibition Opportunity

Opportunities Available
Price per item
20
£750
Total No.
Required
Total Cost
Conference exhibition space
TOTAL
Booking of an exhibition stand includes a fifty word editorial free of charge in the Conference
Programme. Please supply your logo (as high resolution PDF) and copy with booking form.
Advertising
Additional advertising space can be purchased in the Conference Programme. One copy of the Conference
Programme will be provided free of charge to all advertisers.
Conference Programme: Description
Price per item
Full page advertisement
£525 +VAT
Half page advertisement
£375 +VAT
Quarter page advertisement
£250 +VAT
Additional Conference Programme for advertising
companies (per copy)
£10 +VAT
Additional Conference Programme for non-advertising
company (per copy)
£15 +VAT
Total No.
required
Total Cost
TOTAL
Please supply your logo and copy (as high resolution PDF) with booking form.
Optional extra requirements
Item
Extra refreshments and lunch
Price per item
Total No.
required
Total Cost
£50.00 pp + VAT
TOTAL
Exhibitor
Application
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Exhibitor Details
Exhibitor Badges
Please provide the following information to allow us to provide you with an event badge:
To avoid errors please PRINT details clearly in the table below.
Organisation Name
Staff Name
Position in Organisation
All exhibitors must wear their badges at all times during the event for security reasons. Thank you.
Exhibitor Products and Services
Please list below the main products you intend to promote from your stand. Copies of lists of
products and your contact details will be made available to all conference delegates.
Product/Service
Eg. Books
Relevance to Conference content
Please forward this detail as soon as possible to ensure they are included in delegate packs
(Please note exhibitor flyers will not be included in delegate packs or be placed in syndicate rooms
except where sponsored.)
Exhibition Build
Parking for delivery of exhibits is available on the main campus on Sunday 19 June 2011. Set up
will be from 2pm – 5pm on Sunday 19 June 2011 and from 8am – 10am on Monday 20 June 2011.
Exhibition Breakdown
All exhibition stands must be dismantled and removed after lunch on Friday 24 June 2011 - times
to be confirmed.
If you require the use of transport equipment on-site such as sack trolleys these must be booked in
advance by contacting Eventus.
Exhibitor
Application
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Storage
There is limited storage space available on site. Please contact Eventus to check availability.
Deliveries
All exhibition deliveries should be made to the main University address from Wednesday-Friday
15-17 June 2011 between the hours of 09:00 and 17:00hrs.
Completion of stand exhibits must be complete by 10:00hrs on Monday 20 June 2011.
Refreshments and meals
Refreshments will be provided, as part of the exhibition package, on Monday morning/afternoon,
Tuesday morning/afternoon, Wednesday morning/afternoon, Thursday morning/afternoon and
Friday morning. Lunch will also be provided from Monday-Thursday for two exhibitors only per
stand. Extra refreshments and lunch package(s) can be purchased at the price of £50 per person.
Exhibitor Deadlines and Responsibilities
Sponsorship
Opportunity

Conference exhibition
space
Sponsor Responsibility
Deadlines
Please complete ALL sections of forms sent to you as
part of the exhibition stand booking process by deadlines
given and adhere to Exhibitor terms and conditions. All
electrical equipment brought on-site must be
accompanied by a valid PAT test certificate. It is the
responsibility of each exhibitor to ensure that valid
insurance is in place for their attendance at this event.
Each exhibitor will be required to carry out a risk
assessment whilst on-site.
Exhibitor
Booking
deadline
01/04/11
Application
6|
Exhibition Space Request
Booking Application
If you would like to exhibit at ICOT 2011 conference please complete the necessary information on
the form below.
Company details
Company Name
Address
Invoice Address (if different)
Post code
Tel
Fax
Email
Website
Contact Name
Contact Position
Order number
(If applicable)
Exhibition space will be issued on a first come first served basis
Submission of Exhibitor Space Request Application Form and Terms and Conditions should be returned
to [email protected] or send by post to ICOT 2011 Conference Organisers, Eventus, Lanyon North,
Queen’s University Belfast, University Road, Belfast BT7 1NN.
Please accept this form as an application for space at this conference. I/We confirm I/we have read,
understood and agree to comply fully with the exhibition terms and conditions printed overleaf and have
retained a copy for our files.
Signed on behalf of Exhibitor
Signed
Print Name
Job Title
Signed on
Behalf of
ICOT 2011
________________________________________ Date ______________________
___________________________________________________________________
___________________________________________________________________
_________________________________________ Date _____________________
Exhibitor
Application
7|
Submission of Exhibitor Space Request Application Form and Terms and Conditions should be
returned:
By Email:
[email protected]
By Post:
ICOT 2011 Conference Organisers
Eventus
Lanyon North
Queen’s University Belfast
BT7 1NN.
Exhibitor space will be allocated to approved exhibitors on a first come, first served basis. Please
submit your application as soon as possible to secure booking and avoid disappointment.
The decision of the Conference Committee is final.
If you have any further questions about exhibitor space bookings please call 028 9097 5278 or
email: [email protected]
Applications will close on 1 March 2011.
15th International Conference on Thinking
Developing a Culture of Good Thinking
20-24 June 2011 Queen’s University Belfast
Event Organisers on behalf of ICOT 2011:
ICOT 2011 Conference Organisers
Eventus
Lanyon North
Queen’s University Belfast
BT7 1NN
Tel:
028 9097 5278
Fax: 028 9097 1462
Email: [email protected]
Contact: Eventus
Exhibitor
Application
8|
Sponsor & Exhibitor Terms & Conditions
Sponsors and Exhibitors are advised to read the contents of these terms and conditions carefully before submitting a
Booking Application Form
1 Definitions. In these Terms and Conditions the term 'Exhibitor' shall mean any company, partnership, firm, organisation or
individual to whom stand space has been allocated for the purpose of exhibiting, advertising and sponsorship and shall include
their employees, contractors, suppliers and agents. The term 'Exhibition' shall mean any exhibition or event run by Eventus on
behalf of ICOT 2011 and in particular shall mean the event detailed on the Application Form. The term 'Organiser' shall mean
Eventus and its employees acting on behalf of and with instruction from ICOT 2011. The term ‘Venue’ shall mean any exhibition
hall, conference facility, hotel or other such building and in particular shall mean the Venue listed in the Booking Application
Form and anywhere within the precincts of such location under the control of the Organiser for the purposes and duration of the
Event. The term ‘Contract’ shall mean the agreement which is formed by the acceptance of the booking in accordance with
paragraph 5.
2 Venue. The Organiser retains the right to change the Venue without prior notification including if they deem it to be in the
interests of the Event, or for reasons beyond their control.
3 Duration. The time and duration of the Exhibition shall be at the discretion of the Organiser. In any event the Organiser shall
notify the Exhibitor of the opening and closing times no later than 7 days prior to the date of the Exhibition.
4 Exhibition Space and Price. Exhibition space is provided at a set rate. The fully furnished stand booked using the event floor
plan costs £750. Applications should be set out on the Exhibition Space Request Booking Application Form. The Contract
constitutes a licence to exhibit and not a tenancy. The Organiser reserves the right to refuse any application without giving
reasons. The Organiser reserves the right to change the location of stands at any stage if in their opinion this becomes
necessary in the best interest of the Exhibition or for reasons outside their control. The fully furnished stand includes 3m x 1m
floor space, walling system, one table, two chairs, lighting and electricity point. The exhibitor is responsible for providing
additional furniture and any other requirements. Stand space will be allocated on a ‘first come, first served’ basis.
5 Booking Applications. Bookings must be made using the Exhibition Space Request Booking Application Form and should
be faxed or posted to the Organiser. On completion and submission of the Booking Application Form and subsequent
notification of acceptance by the Organiser a binding contract arises.
6 Payment. Payment in full must be made within 30 days of receipt of the Organiser's invoice. Where 30 days from the date of
the Organiser’s invoice would equate to a date within four weeks of the date of the Exhibition, payment for the full amount of the
booking will be due on the date falling four weeks in advance of such Exhibition. In the event of an application not being
accepted by the Organiser, any payments received will be returned to the Exhibitor.
7 Cancellation or Reduction of Stand Space or Sponsorship. If an Exhibitor/Sponsor cancels or reduces stand space after
an application has been accepted by the Organiser, they must immediately inform the Organiser in writing and shall become
liable for the following cancellation/reduction charges (this does not include the Organiser allocating the stand space free of any
charge):
* 10% of the total value if the cancellation is made more than 1 month prior to the Exhibition;
* 35% of the total value if the cancellation is made between 1 and 3 weeks prior to the Exhibition;
Exhibitor
Application
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* 100% of the total value if the cancellation is made up to 1 week prior to the Exhibition.
8 Bankruptcy or Liquidation. In the event of an Exhibitor becoming insolvent, or entering into liquidation (other than voluntary
liquidation for the purposes of amalgamation or reconstruction) or if an administrator, administrative receiver or receiver is
appointed in respect of the whole or any part of its assets, or if it makes an assignment for the benefit of, or composition with its
creditors generally or being an individual is the subject of a bankruptcy petition or bankruptcy order this Contract with the
Exhibitor shall terminate forthwith, the allotment of stand space shall be cancelled with refunds to be payable in accordance with
clause 7. If payment has not been made the whole of the cost payable under the Contract shall become due and payable
forthwith, less any refund that may be available under clause 7, and such termination shall be without prejudice to any claim of
the Organiser against the Exhibitor in respect of any antecedent breach.
9 Insurance & Liability. The Exhibitor agrees and acknowledges that it is responsible for safeguarding its possessions,
materials and property during an Exhibition. The Exhibitor shall be responsible and liable for any loss (including consequential
losses), damage or claims arising out of injury to members of the public or damage to any persons’ property, materials or
possessions by reason of the works, acts or omissions of the Exhibitor, its employees, servants or agents and for any loss or
damage (including without limitation consequential losses) caused to the Venue, any shell stands and/or fittings supplied within
the cost of participation and to any third parties howsoever arising as a result of the acts or omissions (or failure to act) of the
Exhibitor his employees, sub-contractors or agents. The Organiser expressly declines any responsibility for the safety of
possessions, materials or property of the Exhibitor or their employees, contractors, suppliers and agents or any other person, for
loss, damage, destruction by theft, fire or any other cause, save and except any death or personal injury caused by the
Organiser’s negligence. This is whether by reason of any defect at the Venue caused by fire, storm, lightning, explosion,
national emergency, war, labour disputes, strikes, lock-outs, civil disturbance, inevitable accident, force majeure or for any other
cause not within the control of the Organiser whether of the same kind or not. The Organiser expressly does not take
responsibility for any consequence of cancellation, postponement or abandonment of the Exhibition and all Exhibitors are
advised to adequately insure against all their liabilities. The Exhibitor agrees and undertakes to secure his own insurance to
cover all other liabilities and risks including personal, public and product liability claims. Notwithstanding the provision of this
clause the Organiser liability to the Exhibitor shall be limited to the fees paid to the Organiser by the Exhibitor, save in respect of
death or personal injury caused by the Organiser’s negligence when the Organiser liability shall not be limited)
10 Risk Assessment. The Organiser reserves the right to require an Exhibitor to complete and submit an accurate risk
assessment form, where necessary and/or where demanded by the Venue owners or other recognised authorities. Failure to
comply with this provision is a repudiatory breach of the contract which may result in the cancellation of this Contract without
any entitlement to a refund of fees paid.
11 Postponement or Abandonment. The Organiser expressly exclude any liability in respect of any actions, claims, losses
(including without limitation consequential losses), damages, costs or expenses whatsoever which may be brought, suffered or
incurred by the Exhibitor or its employees, sub-contractors or agents as a result of the prevention, postpone or cancellation of
an Exhibition or the Venue becoming wholly or partially unavailable for the running of the Exhibition, save that the Organiser will
repay any money received from the Exhibitor (in accordance with paragraph 4) if the Exhibitor cancels the event. The Organiser
shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or
expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor as the result of the happening of
any such events as described in this paragraph. If, at the sole discretion of the Organiser, rearrangement or postponement of
the period of the Exhibition, or by substitution of another hall or building or by any other reasonable manner the Exhibition can
be carried out, this Contract shall be binding upon the parties, except as to size and position of stands, as to which any
Exhibitor
Application
10 |
modifications, substitutions or rearrangement they consider necessary shall be determined by the Organiser. If the event is
postponed by more than 24 hours the Organiser shall offer a refund of fees paid.
12 Occupation of Stand Space. The Exhibitor, its employees, agents and contractors, may enter the Venue for the purposes of
stand dressing before the Exhibition at a time to be advised. Exhibitors requiring additional time must seek prior written
agreement from the Organiser. In the event of an Exhibitor failing to take possession of his allocated stand space within one
hour prior to the Exhibition beginning the Organiser will have the right to re-allocate the stand space and all monies paid shall be
forfeited. Removal of exhibits and dismantling of stands and displays may not commence until the closing time advised, unless
prior approval has been received in writing from the Organiser.
13 Display Installation. No Exhibitor will be permitted to install exhibits or displays in such a manner as, in the sole opinion of
the Organiser, obstructs the light or impedes the view along open spaces or gangways. Gangways must be kept clear and free
for passage and must not be littered or obstructed in any way. All electrical installations must be carried out by a contractor
appointed by the Organiser in accordance with paragraph 16. No stand fitting, display or exhibit may exceed the height as
defined by the shell scheme unless prior approval has been received in writing from the Organiser. An Exhibitor may not, unless
by express permission of the Organiser, display directly or indirectly, advertise or give credits to any products or services other
than his own or his named principal's except where the Exhibitor is the sole United Kingdom selling agent for such products or
services.
14 Damage to Exhibition Hall. No nails, screws, bolts or other fixtures may be driven into any part of the Venue, including
floors. Nor may any part of the Venue be damaged or disfigured in any way. Should any such damage or disfigurement occur,
the Exhibitor responsible shall be directly liable for any reparation charges incurred by the Venue owners.
15 Advertising Matter. Exhibitors must not canvas or distribute advertising or promotional matter in any part of the Venue,
except in the immediate vicinity of their own stands. Furthermore an Exhibitor must undertake to withdraw any advertising
matter at the Exhibition to which the Organiser may reasonably object on the grounds of legality, decency or honesty, nor may
any audio-visual system be used that would in the opinion of the Organiser cause annoyance or disturbance to others.
16 Electrical Installation. Where appropriate all electrical installations and connections will be carried out and checked by the
official electrical contractor appointed by the Organiser. Additional lighting and power services will be available to the Exhibitor
through the official electrical contractor appointed by the Organiser. Details of these services, together with relevant charges,
will be sent to the Exhibitor once application has been made and stand space allocated. Where an electrical contractor has not
been appointed by the Organiser the Exhibitor may provide his own electrical fittings where such fittings are in the form of
made-up units, showcases, signs, etc, complete and ready for connection to the main supply provided that they are industry
approved and they have been properly tested. The Organiser expressly decline any responsibility for the condition or
compliance of the Exhibitor’s own electrical equipment and reserve the right to remove any that they or the Venue owners
consider not to comply with the regulations in force at the Exhibition or to be dangerous. The Exhibitor hereby warrants and
undertakes that any equipment supplied by it shall be of satisfactory quality and agrees that it will be liable for any actions,
claims (including without limitation consequential losses) damages, cost and expenses which may be brought, suffered or
incurred by the Organiser as a result of a breach of this warranty or undertaking.
17 Stand Cleaning. The Exhibitor is responsible to the Organiser for ensuring that its stand is maintained in a clean and orderly
state. No storage space is available in the Hall and the Exhibitor must ensure that all packing materials and empty cartons are
removed from the premises before the opening of the Exhibition.
Exhibitor
Application
11 |
18 Dangerous Materials and Exhibits. The Exhibitor must conform to the regulations and conditions concerning explosive and
dangerous materials, combustible or otherwise, as laid down by the local authorities and other statutory bodies. Any
materials/exhibits not approved by the authorities or the Organiser must be removed from the Venue.
19 Fire Precautions. All inflammable materials shall effectively comply with any statutory or local regulations or requirements to
which the Exhibition may be subject. Drapes and curtains must be at least 150mm (6inches) above the floor. No packing
material or empty cartons must stored on stands. Fire points must be kept clear at all times. The Exhibitor must comply with any
reasonable instructions given by the local authorities, the fire officer and/or the Organiser to avoid risk of fire.
20 Security. Security will be provided at the absolute discretion of the Organiser but they cannot accept liability for any loss or
damage that may occur. Lapel badges must be worn at all times by the Exhibitor and his staff whilst in the Venue and in all
other areas within the full control of the Organiser for the duration of the Event.
21 Smoking. Smoking is not permitted in the Venue or any other area under the control of the Organiser.
22 General Conditions. The Organiser will be responsible at all times for the control of the exhibition area. The Exhibitor is
responsible for their materials, equipment and other possessions as well as for the supervision of their promotional activities and
their employees, contractors, suppliers and agents. The Organiser' decision must be accepted as final where the requirements
for the correct conduct of the Exhibition make an immediate decision imperative. The Exhibitor must comply with any
requirements imposed on the Organiser by the local authority or any other competent authority.
23 Variations. These Terms and Conditions may only be varied by the written agreement of both parties, with such variation
needing to be signed by a duly authorised signatory of each party.
24 Assessment. The Exhibitor may not assign the benefit and/or the burden of this Contract or any rights under it without the
prior written consent of the Organiser, such consent may be refused by the Organiser at their absolute and exclusive discretion.
For the avoidance of doubt, should the Exhibitor sub-contract any part of this Contract, such sub-contracting shall not in any
way reduce or exclude the liability of the Exhibitor under this Contract.
25 Waiver. Failure or neglect by the Organiser to enforce at any time any of the provisions hereof shall not be construed nor
shall it be deemed to be a waiver of their rights hereunder nor in any way affect the validity of the whole or any part of the
Contract nor prejudice the Organiser’ rights to take subsequent action.
26 Confidentiality. The Exhibitor undertakes not to disclose to any third party, other than to its professional advisers or as
required by law or as agreed by the Organiser, any confidential information relating to the business or affairs of the Organiser.
27 Enforceability. If any term or provision in this Agreement shall in whole or in part be held to any extent to be illegal or
unenforceable under any enactment or rule of law that term or provision or part shall to that extent be deemed not to form part
of this Agreement and the enforceability of the remainder of this Agreement shall not be affected.
28 Indemnity. The Exhibitor hereby indemnifies the Organiser against any loss, damages or expenses incurred or suffered by
the Organiser (including consequential loss which shall include but not be limited to loss of profit, loss of anticipated savings and
other economic loss) as a direct result of an act or omission on the part of the Exhibitor in relation to the Contract.
29 Data Protection. Both the Exhibitor and the Organiser shall ensure that any personal data as defined by the Data Protection
Act 1998 (as amended) (“DPA”), provided by one to the other, is processed in accordance with the DPA. In particular, the
Exhibitor
Application
12 |
Exhibitor undertakes that any data provided by the Organiser or generated in connection with the Event will only be used for the
specific purposes outlined and that it will obtain similar undertakings in regard to any such data passed to sub-contractors.
30 Third Parties. The parties agree that no third party shall be entitled to enforce any rights under the Contract. The parties
hereby exclude the operation of the Contracts (Rights of Third Parties) Act 1999. Nothing in the Contract shall be deemed to
constitute a partnership between the parties.
31 Notices. Any notices to be served on either of the Exhibitor or the Organiser by the other shall be sent by pre paid recorded
delivery post, facsimile or electronic mail to the address of the other, and shall be deemed to be received by the addressee
within 72 hours of posting or 24 hours if sent by facsimile or on sending it by electronic mail to the correct facsimile number or
electronic mail address provided that no message is received by the sender in the case of electronic mail that such message
was not delivered.
32 Law. Each Contract concluded under these Terms and Conditions shall be governed by and construed in accordance with
English Law and the parties agree to submit to the exclusive jurisdiction of the English Courts.
SIGNED on behalf of the Sponsor/Exhibitor:
Date:
SIGNED on behalf of the Organiser:
Date:
Exhibitor
Application
13 |
Exhibitor
Application
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