Microsoft Office
A Module of the CYC Course
Overview of Common Office Suites
What we’ll learn today:
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What’s an Office Suite?
What are popular Office Suites?
Word basics
Excel basics
PowerPoint basics
What’s an Office Suite?
• An Office Suite is a group of software
programs, often used to support business
uses.
• An Office Suite usually includes:
– A word processing program
– A spreadsheet program
– A presentation program
What are popular
Office Suites?
• Microsoft Office is the suite most widely
used in business today.
• Other Office Suites include:
– OpenOffice.org
– Google docs
– iWork (Apple version)
Microsoft Word
• Microsoft Word is a word processing
program.
• What might you use a word processor for?
– A resume
– A letter
– A recipe
Open Word now.
• Double Click on the Desktop Icon
Find “Microsoft Word” on the Start Menu
Double Click on a Word file
Title Bar
Document:
Write Here
Menu Bar
Toolbars
Find the cursor
(the flashing vertical line).
Your text will appear here
when you type.
Buttons
Change the font
• You can change the font type
and size by using the Format
menu and clicking on Font …
• … or you can use the
shortcuts in the Format toolbar
Save versus Save As
• Use Save As
– When you are saving your file for
the first time
– When your are saving your file to
a new place
– When you are saving your file
under a new name
• Use Save
– When you have made a change to
your document
Excel Basics
• Excel is a spreadsheet program.
• For what might you use a spreadsheet?
– A budget
– Profit information
• Open Excel now
Create a table
• In Column A, type these labels (one in each cell):
Rent, Car Payment, Electricity, Gas, Water
• In Column B (starting on the same row), type these
numbers (one in each cell): 500, 300, 150, 50, 75
• In the cell under the last number, type
=SUM(B1:B5)
• This is a formula that adds each number in the
cells B1, B2, B3, B4 and B5.
• Save your spreadsheet.
PowerPoint Basics
• PowerPoint is a slide presentation
program.
• For what might you use a slide
presentation?
– A sales presentation
– A picture slide show
• Open PowerPoint now
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What’s an Office Suite?
What are popular Office Suites?
Word basics
Excel basics
PowerPoint basics
Create a presentation
• Double click on the Title section.
• Add the title, “About me.”
• In the subtitle box, add the subtitle, “Your
Name.”
• Click the new slide button to add a new
slide. Title the slide, “My favorite things to
do online” and add your favorites as
bulleted items.
• Add one more slide listing your favorite
websites.
Play your presentation
• Go to the slideshow tab, and click play.
• Press the forward arrows to advance your
slides.
• When you’re done, practice saving your
presentation.
Learn More
• Free online tutorials for Microsoft Office http://www.gcflearnfree.org/computer/
• Search for instructions on how to do
specific tasks with Microsoft Office http://wikihow.com/
Sources
• This curriculum was partially adapted from a
workshop created by N. Riesgraf for the
Hibbing Public Library (MN). Funding
provided by IRRRA Do I.T. Community
Technology Awareness Program. Revised for
Jacksonville Public Library Dec 2005 by Kate
Holmes.
• This curriculum was partially adapted from a
slide presentation entitled “The Computer”
created by the Indian Prairie Public Library.
• Additional content created by Connect Your
Community, a project of OneCommunity,
funded by the federal Broadband Technology
Opportunities Program.
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Creative Commons License
• This work is licensed under the Creative
Commons Attribution 3.0 Unported
License. To view a copy of this license,
visit
http://creativecommons.org/licenses/by/3.0
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