PMI Milwaukee/Southeast Wisconsin Chapter
Date:
15 September 2015
Time:
From: 6:00 pm To: 8:00 pm
Location: Lobby conference room
400 N Executive Dr, Brookfield (southeast corner of
Bluemound & Executive Dr)
Parking:
Parking lot (front or back)
Call In:
605-475-3220 Access code 988460
BOD Meeting Minutes
Claude cell #262.707.5501 or 262.765.3890
Invitee
Present
(Y/N)
Claude Scher (President)
Denise Seaman (Past President)
Y
Invitee
Present
(Y/N)
Teena Silverio (Operations)
Y
Gillian Lester-George (Marketing/Communication)
Y
Jennifer Reinke (Director at Large)
Brian Carter (Outreach Education-YP)
Michael Rich (Programs – Strategy)
Vacant (President Elect)
Y
Becky Wendricks (Director Events)
We have a quorum 4 out of 6 voting members
MINUTES
Topic
Star Chart demo
Leadership update
Discussion Points
 It’s on Claude to try organize a meeting with Denise and account manager
maybe over lunch , likely in October
 Waiting to hear back from Harvey Humphrey regarding recent job change for
him – Harvey declined
 Discussing with Amy about a leadership role within chapter, to assist us with
speaker identification, speaker database, relationship with other chapters,
sponsorship. Claude to meet with her again late September when he is back
R2 debriefing
 Claude & Teena attending R2 & LIM Orlando FL 10/6-10 – prepare to report back
 R2 still making slow progress on speaker database – Denise can update us in
September on latest developments
 R2 held two “best practices” meetings, one on strategic planning on Sept 16th,
one on marketing / comm, Gillian is going to try to attend otherwise Claude or
maybe Denise will try to cover
 Immediate need for 2 policies to put in place at request of PMI national – also look
at top 10 policies each chapter should have – discuss at next chapter
Elections
 Need an update from Teena on nomination and vetting – Teena sent email to
member list, no response 1st email, 3 responses 2nd email, Dmitry cold calling
 Vetting – Claude, Denise, Teena – schedule interviews early October
 Communication to membership
 Actual dates for vote – 10/19 – 11/13
 We confirm the following roles to be up for the ballot this year – ALL need to
complete candidate forms
o Finance (potentially one strong candidate to be vetted) – Cathy Windau &
Scot Streeter
o Marketing - Communications (normal election cycle) (Gillian) – to be
determined
o Operations (normal election cycle) (Teena)
Following roles for next year or board appointments
o Outreach (Brian C would continue in the role per our agreement about
hours and focus on education, YP, social media etc.)
o Note that Outreach Corporate fits under Outreach for this election cycle
o For president, Claude proposing to renew for another year at this point
received 4 votes at August meeting, how do we make it official?
o Advancement will stay a director position under President. We will
reconsider in two years to see if it warrants a board level position
 Teena or Denise were going to reach out to Brian Miller to see if he interested in a
board position – any news
 Also need to make sure new by-laws proposal is on the ballot – need update from
Jennifer on where draft is at. Jennifer had mentioned a draft would be available
by September board meeting – board limited to consecutive 8-10 yr. max
PDD
Waiting for update from Becky including
-registration #
-financials
-volunteers – BOD – Jennifer & Brian?
-communication plan and marketing
Marketing / Communications
Update from Gillian – vacation 9/24-10/14
 Newsletter via icontact – Denise backup, 300 bounces
 Gillian travelling in September but still waiting for feedback from everyone
regarding social media plan
 Update on marketing plan for PDD
Adobe Acrobat
Document
 Working on Marketing for September dinner and breakfast events
 Need to clean up Facebook accounts, go from fan to group – how is new FB
group working so far
 Update from Richard Thickens he is looking at using Hudson center for next study
group
Finance




Operations
 Website Joomla upgrade Q1 2016 test & pilot
 Proteon upgrading Zimbra to reset password (vs. create ticket)
 Met with Cathy to review the new Membership Plan and working to update the
various letters to be sent out. Will review them with Cathy and the BOD
 Will be working with Gillian's husband on creating the New Member Certificate
that they can use to get into their first Breakfast or Evening Event for free
Programs
Any update?
 Speaker for September 16 secured, working on marketing
 October 13th is the joint event with ISM at Marquette – website updated
 November – Barb Farmerie
o Contact Julie Riels, Trissential regarding new PDU reporting effective
12/1
 December 2nd – gala – a new volunteer joined the team (Nicole Lesavage from
JCI) and will be working with Becky to kick off early activities like sites
o Sprecher, Discovery World (adult), Pier WI, Palermo’s
 Breakfast – Gillian concern when Reuters hosted regarding last minute case
study, panelists, conference calls - Denise to address (timeline & budget with
Tina)
Jennifer to provide draft by laws to board by September meeting
How do we add to ballot
Discuss impact to budget of lower chapter dinner 15$ fee
Board members, Don’t forget to review the August financial report
o
o
Outreach – Education, YP
October – only date & location on website – all info pending
November – no host company yet
Update from August meeting
This is what we had in August`
1) WEDNESDAY NIGHT - 8/26 - Networking event, 5-8PM
Great event 40 attendees (62 signed up) more info by next meeting
Gillian - Rooftop free event, should be a charge for non-members, good social
networking, need to understand what chapter is trying “to do” (increase membership?)
2) Number of recent volunteers stepped back (see above; all due to availability
conflicts), normal ebb and flow of a volunteer team - Consider recruiting volunteers if
you see the opportunity
MU Student Chapter Follow up's
- They want an account set up at Bank...Brian, to email Jen and Erin to confirm
expense report process and what best to do with US Bank (concerns about with Quick
Pay) - USBank - They should be on campus
- CAPM on Sat. Class for MU students - Need to check with Monica on whether it
conflicts with MU offerings
- Dan to follow up on process for electing next set of leaders and backfilling VP who
stepped down at the beginning of summer (cited capacity issues)
Next Networking event possible - Need to plan out 9/28 Packers game - Dan Daughter-in-law connection at Saz's, also Catch-22 - downtown bar possible, or
CAMP in Tosa – No update
3) Young Cohort
Claude working with Amy - Amy was asked to develop value proposition and growth
plan – how to get people who attend to get engaged with the chapter as volunteers or
networking
Several checks have shown that there is no legal challenge in having a group
targeting a population by age. Just want to check with PMI (Ron) just to make sure
Outreach – Corporate
 Claude and Brian B met to discuss EPMO roundtable with senior executives
 Brian B to put proposal together for board including value proposition, how the
roundtable would work etc..
Advancement
 Kelly resigned
 No plan right now on how to handle but not mission critical
President /
Past President /
President Elect
 Question from R2 regarding succession planning (leadership) – Jennifer finalizing
update to operation handbook
 Privacy regarding board members information shared on site
 Need to discuss about new CCR program – probably at next chapter dinner – we
have someone interested to present
 Post Annual Report on website – Pending reviews
o Financials, PDD results, volunteer opportunities, welcome new members,
thank you to volunteers, member recognition, 2014 accomplishments,
plans for 2015
 Strategic Planning session – probably will have to handle by mail. This is going to
be difficult to organize a ½ day meeting with everyone very extended schedule
 BOD Orientation/Operations handbook – Jennifer
 Other
Meeting Closing
 2015 BOD Meetings – TO BE DETERMINED – Claude
 October 27 (change from 10/10 due to PDD)