Visitex – Touch
Touch-screen based Visitor
Management Kiosk
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Visitor Management – Why ?
Various individuals who enter and exit an office premise …..
Type of individual
Knowledge about
Duration within
the individual from the premise
a security point of
view
Security Threats
Perception
Employees
Background Check
Nil
Every day till the
tenure ends
Temporary Workers Partial – Contractor Short Duration
details are available from a week to
couple of months.
Mild
Visitors
High
Almost Nil
Few hours
Hence it is necessary to monitor the Visitors about whom the
security knows nothing and who visits only for few hours …..
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Manual Visitor Management
• Usually done by using a
paper & pen .
• In case of real crisis it is
virtually impossible to
dig the data.
• Easy to Manipulate
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Computerised Visitor Management
• A computerised visitor
management
streamlines the entire
process.
• Also creates a tech
savvy corporate image.
• Reduces the burden on
the reception to call &
confirm every visit.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Present Visitor Management Solutions
• Unfortunitely many so
called visitor
management system
are a complex programs
• It is a maintenance
nightmare due to nonstandardized hardware
& peripherals.
• Requires training efforts
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
How Visitex – Touch helps in
automating Visitor Management ?
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 1 – Intimate the reception
about the visitor
The user sends a mail to the KIOSK with details about the
visitor . Kiosk entertains emails only from employees …..
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 2 Visitor gets an email invite
• The KIOSK receives the
mail and sends an
Invitation with an
appointment number to
the visitor , which is
also shown as a
barcode.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 2 Visitor gets an SMS invite
• If the visitors mobile
number is provided
then an SMS invite can
also be sent to the
visitor
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 3 Physical ID verification at the
gate
• When the person visits ,
this email is checked
against a some proof
like Driver License ,
Voter Card etc. and on
confirmation the visitor
is requested to proceed
towards the KIOSK
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Steop # 4 – Approach the Kiosk !
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 5 – Show the barcode from
email invite to the Kiosk
• The visitor flashes the
barcode in front of the
barcode reader . The
Kiosk automatically
takes the photograph
and directly prints a
badge !
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 6 – Kiosk takes Photograph
Kiosk will take six
photographs &
would ask to select
the best
photograph.
This ensures that
properly frames
photograph is
selected.
In case all six
photographs are not
good one can repeat
the performance !
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Step # 7 – Badge is printed !
Badge is printed with the
details of the visitor and a
photograph !
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Visits without appointment ….
Step # 1 : Ask Name
Step # 4 : Take Photograph
© 2010 Scrum System P Ltd. All rights reserved.
Step # 2 : Ask Organisation
Step # 3 : Ask to meet
Step # 5 : Badge is printed
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While leaving the premise
• Just flashes the badge
against the barcode and
the check out is
recorded !
• By following this
process one can ensure
that every visitor has
left the premise.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Benefits & Advantages
• Enhanced safety by
confirming email
against physical ID ,
almost like an Airport
entry.
• SMS also carries the
name of the visitor
which can be
confirmed.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Benefits & Advantages
• Badge creation time is
less than 5 seconds.
• No waiting at the lobby
to get in.
• Overall creates a
welcome feeling for the
visitor.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Benefits & Advantages
• Running cost of around
10 paise per badge !
• It is a thermal printer &
hence the life of a
badge is less , so
possibility of reuse is
very less.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Benefits & Advantages
• Operator Training is not
required.
• No operator required –
a huge cost saving.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Benefits & Advantages
• Various reports can be
sent via email at a
specific time. Hence the
security head will get all
the update via email.
• Similarly certain reports
can be pulled from the
Kiosk so it is possible to
get the currently inside
visitors in case of
emergency.
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com
Thank you !
Any questions ?
You can contact me on [9999999999]
or
[email protected]
Visit us at
www.scrum-system.com
© 2010 Scrum System P Ltd. All rights reserved.
www.scrum-system.com