Embedded Quick Sets
Quick Sets
With the ability to route documents to a variety of destinations—such as email
recipients, network folders, or LAN fax addresses—users have more workflow options
than ever. Some users, however, quickly become overwhelmed with the number of
possibilities. They might choose the wrong network folder, forget an email address,
or pick the wrong file format for the scan, and the workflow breaks down before it
has even begun.
To address this issue, HP FutureSmart offers scanning profiles called Quick Sets.
Quick Sets help by automating all the steps in a complicated workflow. Users are
happier and more productive because they can find what they need right away,
without standing at the device control panel and searching for the appropriate
settings. Just save the most commonly used scan settings and file destinations. At the
touch of a button, Quick Sets launch document workflows using these saved
preferences and get it right every time.
Quick Set buttons can be placed directly on the Home screen of the device control
panel or on a separate control panel menu called Quick Sets. Quick Set buttons are
easily configured by using the Embedded Web Server (EWS) or HP Web Jetadmin
and can be applied to the following on the device:

Send to Email

Save to Network Folder

Save to USB

Copy

Fax applications
Use case example
The following is an example of a simple travel expense workflow.
The ACME sales department created a simple expense management process that
requires each sales representative to submit their travel expense documents to the
finance department by scanning them to a shared folder on the network called
Expense_submittal. The finance team monitors and manages this shared folder.
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Embedded Quick Sets
For the finance team to process the travel expense documents correctly, the scanned
documents must have the following scan and file-format settings:

Two-sided

Require preview

JPEG

High output quality

300 dpi resolution

Blank page suppression
The sales department plans to use their HP Color LaserJet CM4540 MFP for this
simple expense-submittal process. They would also like to automate this scan at the
device to save time and ensure that the scanned document is sent properly.
Doug in the sales department used the Embedded Web Server to create a simple
Quickset on the HP Color LaserJet CM4540 MFP to automate this scan to the
Expense-submittal folder using the finance department’s required scan settings. He
also configured the Quick Set to show a preview of the scan before it is sent to the
finance team so the user can ensure that it looks correct. He placed the Quick Set
button on the Home screen of the control panel so it is easy to find.
HP Color LaserJet CM4540 MFP Home screen example: Travel Expense Submittal Quick Set
Key benefits
The following are the key benefits of Quick Sets:

Saves time at the device

Simplifies copy and scan job set up

Automates high-usage tasks

Improves ease-of-use
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Embedded Quick Sets
Simulation of Quick Set configuration
The following simulation depicts the use of the Embedded Web Server to configure a
Quick Set to automate a Save to Network Folder workflow. It also simulates the use
of the Quick Set on the device.
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