INSTITUTIONAL
EFFECTIVENESS SUMMIT
College of the Redwoods
2014-2015
INSTITUTIONAL EFFECTIVENESS QUIZ

A few ground rules
No help from the internet
 Everyone here will select the best answer
 IEC members have a special role

QUESTION 1

When will the current Strategic Plan expire?
QUESTION 1

When will the current Strategic Plan expire?
Spring 2017
 2016-2017 academic year

QUESTION 2

How frequently is the Mission reviewed by the
Board of Trustees?
QUESTION 2

How frequently is the Mission reviewed by the
Board of Trustees?

The Board reviews the Mission and Vision once a
year in July
QUESTION 3

What is necessary for a resource request to move
forward for prioritization?
QUESTION 3

What is necessary for a resource request to move
forward for prioritization?
Resource requests should be tied to a planning action
in program review.
 Those not operational in nature should be motivated
by assessment results and/or linked to institutional
plans.

QUESTION 4

From CR’s homepage, where would you go to find
the District’s Planning website with planning
documents such as the Strategic Plan, Student
Equity Plan, SSSP Plan, etc.?
QUESTION 4

From CR’s homepage, where would you go to find
the District’s Planning website with planning
documents such as the Strategic Plan, Student
Equity Plan, SSSP Plan, etc.?
Go to the Employees Tab  Second bullet in the
orange box under Inside Redwoods
 Go to the Employees Tab  Click on Inside
Redwoods  Click on Planning in the upper
“Processes and Information” grouping

QUESTION 5

What document provides deadlines for
submitting program review, assessment reports,
and submitting faculty requests? Where can it be
found?
QUESTION 5

What document provides deadlines for
submitting program review, assessment reports,
and submitting faculty requests? Where can it be
found?
The Integrated Planning Timeline provides this
information, and other key dates in the integrated
planning process.
 The timeline can be found on the homepage of the
district planning site

QUESTION 6

What is an institution-set standard? Where are
they presented?
QUESTION 6

What is an institution-set standard? Where are
they presented?
An institution-set standard represents the minimum
expectation set by the institution to meet educational
quality and institutional effectiveness. Performance
below this standard is regarded unacceptable.
 Institution-set standards are included in the
Institutional Effectiveness Scorecard located on the
IR website and the Planning website.

QUESTION 7

What kind of information is in the annual
Institutional Effectiveness Report?
QUESTION 7

What kind of information is in the annual
Institutional Effectiveness Report?






Annual planning progress on action items and
indicators
Upcoming annual plan
Integrated planning survey results
Discoveries from the program review executive
summary
Discoveries from this summit
IE Scorecard and annual timeline
QUESTION 8

How does a sub-committee differ from a
committee?
QUESTION 8

How does a sub-committee differ from a
committee?
At least one representative from the sub-committee is
present on the committee
 Information flows from the sub-committee to the
committee

QUESTION 9

When is the next comprehensive ACCJC visit?
January 2017
 October 2017
 January 2018
 October 2018

QUESTION 9

When is the next comprehensive ACCJC visit?

October 2017
ACCJC COMPREHENSIVE VISIT PLANNING
October 2017
June 2017
January 2017
April 2016
•Develop report
outline
April 2015
•Begin
collecting
evidence
•Draft Self Study
ready for
constituent
feedback
•Self Study
finalized
•Comprehensive
site visit
QUESTION 10

What was the theme of the 2013-2014 annual
plan?
QUESTION 10

What was the theme of the 2013-2014 annual
plan?

Persistence
INPUT QUESTION

What should be the theme of the 2016-2017
annual plan?
INPUT QUESTION

Should there be a Strategic Plan and an
Education Master Plan, or just one plan?
2015-2016 ANNUAL PLAN DRAFT

How does the plan reflect planning relevant to
your area? Do your initiatives align?
ANNUAL PROGRESS TOWARDS STRATEGIC
AND EDUCATION MASTER PLANS


Annual planning actions since 2012-2013 have
been aligned with strategic plans
All goals and the majority of objectives for each
align with several annual planning actions.
ANNUAL PROGRESS TOWARDS STRATEGIC
AND EDUCATION MASTER PLANS

Objectives with no corresponding AP actions

SP.4 Technological Relevance


SP.5 Enhance Institutional Profile


2. Improve instructional labs to support effective teaching and
learning
6. Develop a governmental relations function
Objectives with few corresponding AP actions





EP.1.5 Professional development programs will improve
educational effectiveness
EP.5.3 Increase student engagement in the community
EP.5.4 Faculty and staff will model positive engagement in
the college community
SP.3.3 Increase funding available for strategic initiatives
SP.5.4 Reactivate the alumni association
COMMITTEE SELF-EVALUATION
1. Members of the committee attend regularly.
2. The committee members had appropriate information to make informed decisions.
3. Discussions and decisions were data-driven and supported by sound evidence.
4. The committee accomplished what it set out to do.
5. Each constituent group had representation on this committee.
6. Each campus location had representation on this committee.
7. Relevant committee information was effectively communicated to appropriate constituents.
8. The results of committee activities are communicated broadly to keep the district informed of
changes/improvements.
9.The committee had collegial and collaborative dialogue regarding decisions, plans, etc.
10. The committee followed an effective process for decision making.
11. The committee followed transparent processes.
12. The committee website is generally up to date (minutes, members, charge, etc.).
13. The integrated planning and budgeting process is clear.
14. The district has effectively communicated the outcomes of the planning and governance
process.
15. Resources were adequate for committee members at all locations to participate.
COMMITTEE STRENGTHS



The committee had collegial and collaborative
dialogue regarding decisions, plans, etc.
The committee followed transparent processes.
The committee followed an effective process for
decision making.
ROOM FOR IMPROVEMENT



The integrated planning and budgeting process is
clear.
Each campus location had representation on this
committee.
The results of the committee activities are
communicated broadly to keep the district
informed of changes/improvements.
MAJOR THEMES FOR IMPROVEMENT FORM
LAST SUMMIT
1.
2.
3.
4.
5.
Committees should more effectively
communicate information to their constituents.
Committee scheduling and identifying
representatives should be easier.
Clearer feedback should be provided to those
requesting resources.
Functional committees (TPC, FPC) should be
notified of requests before program review
submission.
Program review authors should be able to start
working on the template earlier in the year.