RESEARCH GOVERNANCE FRAMEWORK
STUDENT PROJECT REGISTRATION FORM
This registration form must be completed for every student research project that involves human
participants and falls within the Department of Health’s Research Governance Framework (RGF). It must be
seen and approved by the Research Ethics and Governance Officer before potential participants are
approached to take part in any research.
No health or social care research must be carried out unless an appropriate research sponsor has been
identified and has confirmed their agreement to support the project. The University can consider
sponsorship of student research projects on a case-by-case basis.
Before completing the form, students must confirm that their project constitutes ‘research’ rather than ‘audit’
or ‘service evaluation’ according to NHS guidance: http://www.nres.npsa.nhs.uk/applications/apply/is-yourproject-research/
For further information on Research Governance and the RGF, please refer to the Research Services
website.
Section A: Student and Project Details
Student name:
Status:
Undergraduate
Masters
PhD
Email:
Contact address:
Telephone number:
Project title:
Planned start date:
Planned end date:
Course and department:
Supervisor:
Email:
Telephone number:
Where do you plan to carry out your research?
(NHS or social care organisations from which the participants will be drawn)
Organisation name and address:
(Continue on another sheet if
necessary)
Contact name:
Telephone number:
Email:
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RESEARCH GOVERNANCE FRAMEWORK
STUDENT PROJECT REGISTRATION FORM
Section B: Scientific Review
The student’s supervisor is responsible for exercising appropriate professional judgement in this
review.
Please tick to confirm: ‘I have reviewed the above project in detail and confirm that the study
meets the following scientific criteria:’
The topic merits further research
The student has the skills to carry out the research
The participant information sheet or leaflet is appropriate
The plans for gaining ethical approval are appropriate
The procedures for recruitment and obtaining informed consent are appropriate
The project meets accepted standards of good practice
Sufficient researcher time has been allowed
The timescale of the project is appropriate
Resources are adequate to complete the project in accordance with the protocol
The project will offer high quality data collection, analysis and protection
Dissemination plans are appropriate
If a CRB check is required, this has been carried out
If an NHS Honorary Research Contract is necessary, this has been applied for
Additional comments:
Signed (supervisor):
Date:
(dd/mm/yy)
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RESEARCH GOVERNANCE FRAMEWORK
STUDENT PROJECT REGISTRATION FORM
Section C: Risk Assessment
Yes
1
May the research participants experience particular difficulties in
giving informed consent or in withholding consent (e.g. very young
children / incapacity due to significant learning disabilities or mental
health issues including dementia)?
2
Is the nature of the information being sought likely to be regarded
as highly personal or sensitive (e.g. criminal records / psychiatric
history / health status)?
3
Are drugs, placebos or other substances (e.g. food substances /
vitamins) to be administered to the study participants?
4
Will the study involve invasive, intrusive or potentially harmful
procedures of any kind?
5
Are there likely to be potential conflicts of interest between the
investigator and the research participants?
6
Are the findings of the study likely to be sensitive?
7
Will researchers be subject to more than usual danger (e.g. will
interviews be conducted by a single researcher in isolation / will
interviews be planned to take place in participants’ homes in the
evenings or at another location where help and support may not be
to hand)?
No
If you answered ‘yes’ to any questions, please ensure the issues are addressed in your proposal.
If you answered ‘yes’ to Q1, please read the guidance on the Mental Capacity Act 2005 on the
Research Governance website
If you answered ‘yes’ to Q2, please read the guidance on the Data Protection Act 1998 on the
Research Governance website
If you answered ‘yes’ to Q3 or Q4, your project will need to be assessed by the Insurance Office
to ensure that it will be covered by the university’s existing insurance policies. Contact the
Research Ethics and Governance Officer for further information.
If you answered ‘yes’ to Q7, please read the guidance on researcher safety on the Research
Governance website
I confirm I have read the following guidance documents on the Research Governance website
and agree to comply with the legislation and guidelines in the conduct of my research project:
Research Governance Framework
Data protection and confidentiality
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RESEARCH GOVERNANCE FRAMEWORK
STUDENT PROJECT REGISTRATION FORM
Mental Capacity Act
Section D: Ethical approval
Which ethics committee will be responsible for providing ethical review of your project?
University Ethics Committee (please specify which)
National Research Ethics Service (NHS)
Local Authority ethics committee
Other (please specify)
When is / was written confirmation of approval expected / received? (Please
forward a copy to the Research Ethics and Governance Officer)
(dd/mm/yy)
Section E: Declaration
I have read and understood the Department of Health’s Research Governance Framework for
Health and Social Care and agree to discharge my responsibilities as a Chief Investigator /
Investigator of this project under the terms of the Framework.
The RGF can be found here: http://www.dh.gov.uk/assetRoot/04/01/47/57/04014757.pdf
If I make any significant changes to the design of the research either before or during the project, I
will notify the Research Ethics and Governance Officer and the ethics committee that originally
approved the project at the earliest opportunity. For guidance on what constitutes a ‘significant
amendment’ please see the list on the Research Governance website.
I confirm that I will notify the Research Ethics and Governance Officer of any unexpected adverse
events that may occur during my research and of any written complaints that I receive.
I confirm I will send annual progress reports (if appropriate), and once the study has finished, an
end of study notification (template available), a short summary of the findings and details of the
arrangements for dissemination of the findings, to the Research Ethics and Governance Officer.
Signed and print name
(student):
Date:
(dd/mm/yy)
Signed and print name
(supervisor):
Date:
(dd/mm/yy)
What to do next
Send your signed registration form along with:



a copy of your proposal
evidence of ethical approval (if received)
evidence of agreement to sponsor (if sponsored by another institution)
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RESEARCH GOVERNANCE FRAMEWORK
STUDENT PROJECT REGISTRATION FORM
to: Nicole Palmer, Research Ethics and Governance Officer
Room G29a, The Registry, University of Kent, Canterbury, CT2 7NZ
Tel: 01227 824797
Email: [email protected]
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