STEVENS POINT AREA
HUMAN RESOURCE ASSOCIATION
(SPAHRA)
EXECUTIVE COMMITTEE AND
COMMITTEE CHAIRS
MEETING
DATE:
Tuesday, April 12, 2016
PLACE:
Conference Call
TIME:
3:00 p.m. – 4:30 p.m.
ATTENDED: Amanda, Jennifer, Heather, Margo, Kim, Nicole, Christa and Lynn.
AGENDA
1.
Call to order at 3:02 p.m.
2.
Approved March 8, 2016 meeting minutes.
3.
President’s Report
 SPAHRA Brochure – printing
 Sent over to DigiCopy, did receive confirmation that DigiCopy received the
check. She will pick these up today.
 SPAHRA Brochure – at PCBC
 Margo received approval from PCBC to have SPAHRA brochures in the
lobby. She will deliver some once she picks up the printed brochures.
 SHRM Membership brochure
 Margo reached out to Shelly Trent to see how SPAHRA could get these
brochures. Shelly was put in touch with Nicole Hall and she was sent 150
SHRM brochures free of charge. Margo thinks it would be a great idea to
put these out at the September meeting to supplement the SHRM
speaker.
 Membership survey
 Margo thought sending out a membership survey would a useful tool and
have valuable information. Margo will send out the link for the board to
review. Discussion will be continued at the next board meeting.
4.
President Elect
 2016 SHAPE Update (need at least 1 Membership initiative)
 Membership: Kristi Toner (WISHRM Northcentral District rep) to speak at
September SPAHRA meeting re: SHRM membership
 Membership: Email message to dropped SPAHRA members encouraging
them to re-join SPAHRA [Complete: 13 additional members added]
 Membership: Subsidize SHRM memberships for non-SHRM members
[relates to Kristi Toner presentation in September, 2016. Save for 2017?]
 Membership: Invite at-large SHRM members to Shelly Trent presentation
at February SPAHRA meeting regarding SHRM certifications
 [Complete: No at-large responses or attendees]
 Community: SPAHRA to partner with Portage County Business Council
on PIE (Partners in Education Programs).
 Christa met with Kayla at PCBC to discuss how SPAHRA can
become a participant in PIE.
 Reality Shop: April 29, 2016 – volunteers needed
o This program is held at SPASH and they need a total of 44
volunteers. When Christa originally reached out to Kayla she
was short several volunteers. The volunteers are split across
22 tables; the tables represent the different aspects of life.
The students go to the table and “purchase” different items
and learn how to budget their money. The second part of the
program the students go back to the tables and are typically
more realistic about their “purchases” and how they affect
their budgets.
o Christa thinks this would be a good opportunity for SPAHRA
since several members are actually in these roles and would
be able to provide real life knowledge to the students. Nicole
commented that she has helped a couple of times and
thought it was a great experience and allowed her to coach
the students.
o Margo suggested announcing PIE at the April 13th luncheon
and then following up with an email when we send out the
certificate. Heather suggested sending it out again since the
certificate only goes to the members that attended the
luncheon. Amanda volunteered to send out a communication
email with the volunteer opportunity. Heather will be
volunteering at the event through SPAHRA and ABR.
Amanda will go ahead and send out an email for this event.
 Junior Achievement – volunteers needed
 Community: Volunteers from SPAHRA assisting UWSP student chapter
(as reported by Erv Ziese)
 Community Workforce Initiative: partner with community organization (ex:
PCBC, PABA, Dept. of Workforce Development) to sponsor HR
roundtable conversations. Perhaps 2 events in 2016. (Heather to
update.)
5.
Immediate Past President

6.
Kim heard back from Philip who will be speaking at the April 13 th meeting.
Kim updated the board that she does not have a bio. Heather and Margo
confirmed that neither received a bio as well. Margo will ask Philip for a
bio tomorrow before the meeting and if he didn’t bring one she will let him
introduce himself.
Communications Chair Report
 Monthly post on SPAHRA website and Facebook
 Amanda has post set through July. Everything is going very well. Amanda
also commented that she will be taking pictures at the April meeting. The
pictures have been receiving several views/hits.
 Eventbright – online registration/payment for monthly meetings
 Trial with May membership meeting, announce prior
 Amanda will send out an email for everyone to view. Everything is
set for trial with the May meeting. Amanda asked who will be in
charge of monitoring the websites; Amanda suggested Heather
being the primary and Jennifer would be the secondary on the
website. Amanda suggested setting expectations for our members
for registration. Amanda will give Heather the log in information and
Heather will then share the log in information with Jennifer.
 Members will be able to pay with a credit card in advance or with a
check the day of the event. Eventbright will charge $1.49 per ticket
regardless of how the member pays. The payment processing fee
is when members pay with a credit card. Amanda is waiting to hear
back from Eventbright, however she thinks it’s per transaction not
per ticket. Amanda asked if SPAHRA will absorb the cost of the
event processing fee or if the fee should be put back on the
member?
 Nicole thinks the cost is worth not having the hassle. Amanda
reminded the board there currently is over a $4 cushion. Amanda
also commented that there is tracking for checks and credit card
and the ability to send invoices through Eventbright. Margo
suggested picking up both the event processing fee and credit card
fee. Amanda also updated that SPAHRA can apply for a nonprofit
discount. It was agreed that SPAHRA will absorb all processing
cost associated with Eventbright. Nicole also suggested looking into
getting membership onto Eventbright down the road. Margo will
announce at the meeting tomorrow that SPAHRA will start using
Eventbright in May, with a goal of exclusive using Eventbright in
2017.
 Amanda also asked if we want the events to be private or public. If
the event if private only members would be able to register, and if
the event is public anyone can go onto the Eventbright website and
register. Amanda asked then if we want to absorb all cost for
members and nonmembers. Amanda will set it up so SPAHRA
absorbs all of the fees and she will set it up as a public event.
Amanda requested the 501C3 form to submit it to Eventbright for
the nonprofit discount. The last question was do we want direct
deposit or a check sent directly to SPAHRA. It was voted that we



will go with direct deposit. Amanda will contact Heather and
Jennifer after she has everything setup.
WISHRM blog to post meeting notices
 Kailey Zipa is SPAHRAs new contact. Amanda reached out to Kailey and
asked if she could add SPAHRA’s website, which she will post.
SHRM Chapter Promotion email program
 This promotes chapter members and chapter events who are in good
standing with SHRM. The chapter is allowed 2 emails as long as they are
not 100% or a super mega. SPAHRA would be responsible for providing
all of the information to SHRM. The president has to be the one or his/her
designee with the president cc’d on the email. Amanda will go ahead and
fill out the information and include Margo on the emails. Lynn suggested
using the September event. To start Amanda will use the September
event and we will see if at the end of the year we’d like to use it again.
Other updates
 WI SHRM meetings were sent to Amanda and she asked where we want
to share the information. Nicole suggested sharing the information in the
email blast. Amanda will start including WI SHRM meetings in email blast.
Amanda will also include the new brochure in the next email blast. Margo
will be sure to send the brochure to everyone on the board.
 Amanda updated that Kim will be filling in for her from October through
December.
7.
Treasurer’s Report
 Monthly bank balance update
o Jennifer updated on both the checking and saving accounts.
Jennifer updated that we had a direct deposit come through
for $540. Lynn asked if the deposit was from SHRM for a
membership thing. Jennifer also updated that another
deposit came through today. Jennifer will screen shot the
deposit and send it to Margo. Margo will then send the
information to Kirstie Toner to verify if the deposit came from
SHRM.
 Other updates
o There are still a few outstanding invoices from January,
February and March.
8.
Professional Development/Programming
 Survey results: March membership meeting
 Other updates
9.
Membership Chair Report
 SPAHRA/SHRM current membership update – sent to members
 WISHRM Chapter Roster request – sent in
 Other Updates
10.
Secretary Report
 Attendance updates: March/April meetings


The April meeting attendee number is 58. Heather updated that she
spoke with the Stevens Point Country Club and the meeting
tomorrow will still be held at the country club, however SPAHRA will
be moved to the Tea Room, which is downstairs. Heather also
updated that at first the country club said they wouldn’t be able to fit
58 attendees, however they were able to make some adjustments
and everything should be set for tomorrow.
SPAHRA / PCBC Roundtable (continued from SHAPE discussion)
 Heather updated that she met with Todd and Kayla from the PCBC
to discuss HR Roundtables. PCBC is more than happy to work with
SPAHRA to host these roundtables and help promote them.
Heather updated that PCBC also gave her several forms to use, so
SPAHRA doesn’t have to recreate the wheel. Heather would like to
work on this further, however knows it will be a lot of work to get
implemented. Lynn thinks it’s a great idea; however she knows she
cannot commit a lot of time to helping with them. Amanda also
agreed she has a lot on her plate at this time as well. Margo agreed
that everyone is very busy, however if Heather heads this
committee everyone could take one piece to help out. Lynn
suggested announcing the HR Roundtables at the April luncheon
and asking for volunteers to help run the committee. Kim suggested
sending an announcement in an email, since several members will
not be at the meeting. It was agreed that Margo will make an
announcement at the April luncheon, Amanda will send out an
announcement via email, and the board will meet on April 26th to
brainstorming further.
11.
Legal & Legislative Chair
 Legal Updates
 Lynn updated on the legal updates.
 Amanda asked if we should be sharing the legal updates in any
other form other than in the mass emails. Lynn thinks it’s a good
idea to continue to send the legal updates via email. Margo
suggested having Lynn share important topics during the monthly
luncheons if she’d like to, or if there’s a hot topic.
12.
Other Business not anticipated
13.
Adjourn at 4:24 p.m.
Next SPAHRA Board meeting is anticipated to be held May 10th, 2016
Sincerely,
Heather Carter, Secretary