5th MR in RT Symposium 2017
20-23 June 2017
International Convention Centre, Sydney
www.MRinRT.com.au
GUIDELINES FOR ORAL & POSTER PRESENTATIONS
The 5th MR in RT Symposium Organising Committee welcomes your contribution to the 2017 Symposium.
In order to ensure that your presentation runs smoothly, a number of services and facilities will be provided for
you. Please take the time to read these guidelines ahead of time to ensure your presentation is successful.
REGISTRATION DETAILS
Onsite at the Conference
Speakers will need to register at the registration desk when they first arrive at the Symposium to collect their name
badge and other related materials. From there you will be directed to the Speaker Preparation Room where you will
be required to check in with the audio visual technicians.
If you have any queries regarding the program or your presentation, please visit the registration desk located on
Level 4 of the ICC, Sydney. The desk will operate during the following times:
Tuesday 20 June .....................0700
Wednesday 21 June ................0730
Thursday 22 June ...................0800
Friday 22 June ........................0800
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–
–
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1700
1700
1700
1300
Any questions regarding the program should be directed to the Registration Desk.
SPEAKER PREPARATION ROOM
The Speaker Preparation Room is located on the ground floor behind the information desk. Please ask at
Registration if you are unsure how to access the Speaker Preparation room.
The speaker preparation room will be open during the following times:
Tuesday 20 June .....................0830
Wednesday 21 June ................0830
Thursday 22 June ...................0830
Friday 22 June ........................0830
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–
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1700
1700
1700
1300
All oral speakers are asked to load/check their presentation at least 1 hour prior to their session commencing to
ensure the presentation is checked and tested. You will be briefed on how to use the system when you meet with
the audio visual technicians.
AUDIO VISUAL EQUIPMENT
The following Audio Visual equipment will be in the plenary room at the Conference:
 Projection screen and data projector
 One presentation computer with Windows OS, Office 2013/2016 and Adobe Reader
 Microphone attached to the lectern
Overhead and Slide Projection will not be available.
Internet access will be available from the presentation computer.
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Should you require additional equipment it is essential that you contact the Symposium Managers to discuss your
requirements. We will try to accommodate requests, however this cannot be guaranteed.
A technician will be available to handle any problems that may arise.
SESSION DETAILS - CHECK AHEAD
Please visit the Symposium website mrinrt2017.com/program/ well ahead of time to confirm details of your session
within the Symposium Program. The Program is subject to change so please ensure you check any changes on the
‘Program Changes’ board located at the registration desk onsite.
TIME ALLOCATION
Individual oral presentations are allocated 10 mins with 2 mins question and answer time.
Symposium Program to confirm your session time.
Please check the
In order to keep to the program schedule this timing must be strictly adhered to, please ensure that you keep to
your allotted time frame.
The chair will time your presentation and provide you with a warning at 2 minutes remaining and when time is up.
If you wish you can rehearse your presentation with slides in advance to ensure your presentation fits within the
allotted time.
Should one of the presenters in your session not be present, please keep to the program running order. The same
policy applies if the session should finish earlier than expected.
Oral presenters are also requested to provide a pdf copy of their presentation for inclusion on the conference USB
memory stick. This should be emailed to [email protected] by Monday 5th June. Please ensure to clearly
label the presentation with author name, presentation title and date of presentation in the subject line.
POSTERS
Poster Presenters
Poster presenter sessions will take place in front of each
respective poster on Wednesday 21st June from 1540. In addition
to a traditional poster, each poster presenter will be allocated a
total of 5 minutes presentation time which should include an oral
3 minute summary of the work with 2 minutes for question
time. A letter (A to L) has been designated for each presenter
(see right).
Poster presenter allocation by surname
A Jonsson
G Jameson
B Andersson
H van de Lindt
C Rai
I Begg
D Johansson
J Whelan
E Paganelli
K Dong
F Richardson
L Costa
Traditional Posters
Space for each poster is restricted to 2.4 m high × 1.0 m wide. Posters should be mounted on the correctly
numbered poster board as indicated below.
Authors are requested to stand next to their posters during two dedicated poster sessions, which are:
(i)
During the Welcome Reception on Tuesday 20 June from 1700, and;
(ii)
Thursday 22 June from 1530.
Traditional poster allocation by Surname
1 Alnaghy
8 Byrne
15 Heinke
22 Simpson
2 Bailey
9 Cheng
16 Johnstone
23 Speight
3 Billas
10 Dundas
17 Kumar
24 Veera
4 Billas (2)
11 Eccles
18 Kumar (2)
25 Xing
5 Björeland
12 Fung
19 O’Connor
26 Yang
6 Boyd
13 Gallas
20 Persson
27 Yang (2)
7 Brink
14 Gunnlaugsson
21 Pham
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SESSION VENUE – ARRIVE EARLY
Please assemble in your session room at least 15 minutes prior to the start of the session. This will allow time
for the Chairs to liaise with the speakers and explain the seating set up and arrangements for questions/discussion
following the conclusion of your presentation.
POWERPOINT PRESENTATIONS
Presentations must be provided in a version of Microsoft PowerPoint.
Speakers are advised to bring their presentation on USB Memory Stick to the conference. Should your presentation
be in MAC format, it is imperative that this be converted to PC format prior to arrival at the conference. Please
ensure you visit the Speaker Preparation Room at least 1 hour prior to the start of your session.
Please note: Standard PowerPoint Presentations need to be adjusted to fit the projector to avoid black edges on
your PowerPoint slides. Please ensure your PowerPoint Presentations are in 16:9 and not 4:3. To adjust your
presentation, please follow these steps.
1. In PowerPoint 2003 Choose File  Page setup. In PowerPoint 2007/2010 choose the “Design” Tab then
click the “Page Setup” button.
2. In the drop down box, select “On-screen Show (16:9)”
If you have any questions in regards to this process please email these directly to [email protected].
SPEAKER PROCEDURES
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Your presentation will be available via the electronic lectern. If you are not familiar with this equipment, visit
your session room early or go to the Speaker Preparation Room for assistance well ahead of your presentation.
Microphones will be on all the time. There is no need to switch them on.
In the unlikely event of a technical problem, the technician present will attend to it. The problem will be fixed as
quickly as possible. Whilst this is being done you should continue with your presentation.
Keep track of time.
SESSION ROOM SET UP
There will be reserved seating for you at the front of the room for the duration of the session. You should sit at
these seats where you will be called to the lectern in sequence by the Chair. Delegates will be seated in theatre
style.
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LANGUAGE
Please note that the official Conference language is English. All presentations must be presented in English.
Thank you for your help in making the 5th MR in RT Symposium a success.
For further details or assistance, please contact the Symposium Managers.
5th MR in RT Symposium Conference Managers
Managed by Arinex Pty Ltd
Level 10, 51 Druitt Street
Sydney NSW 2000, Australia
Phone: +61 2 9265 0700
Fax:
+61 2 9267 5443
Email:
[email protected]
Website: www.MRinRT2017.com
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