CONFERENCE PACKAGES
FUNCTION VENUE HIRE
ACTIVITIES
ACCOMMODATION
Updated April 2014
CONTACT DETAILS
Email: [email protected] / [email protected]
Tel: (267) 3161955/6; (267) 3165488 or 71321021
Fax: (267) 3165488
www.mokolodi.com
We look forward to welcoming you to Mokolodi Nature Reserve and facilitating your conference or
function at World’s View and/or the Boma. We truly hope that you will enjoy the beautiful and
peaceful surroundings.
We would like to deliver the best possible service to you while attending your conference or
function, so please keep the following in mind:

Due to the nature of our activities as well as the presence of wild animals, ALL guests are
required to sign the Mokolodi Nature Reserve indemnity prior to participation in activities or
access into the Reserve. Mokolodi Nature Reserve reserves the right to deny access if the
indemnity forms are not signed.

Unfortunately, no private vehicles are allowed to drive to the conference facilities.

Mokolodi Nature Reserve offers a shuttle service to the venues, departing from 30 minutes
prior to the start of the function to 30 minutes after the start, as vehicles fill. Please be
patient while you wait for the next available vehicle. Late arrivals will only be transported if
there are vehicles available and will be charged P35 each which is to be paid in cash up front
if no prior arrangement has been made.

Any other transfers to World’s View or the Boma, for example delegates who need an earlier
transfer back to reception or documents/packages that need to be taken to the conference
facilities, will be regarded as an extra transfer into the Reserve and will be charged as stated
above (P35.00 per person/item each way) unless prior arrangements have been made.

Site Visits must be pre-booked to ensure availability of a staff member and a vehicle.

You are kindly advised not to bring your own alcoholic beverages on to the premises when
participating in organised activities or events that are offered and operated by Mokolodi
Nature Reserve, its partners, tenants or staff. Alcoholic beverages purchased on the
property are not permitted to leave the premises. Drinks are allowed on the transport
vehicle ONLY if a group has sole use of a Mokolodi Nature Reserve vehicle and the drinks are
purchased from Mokolodi Nature Reserve. Drinks are available for purchase from our Curios
Shop/Tea Garden.

Please read Mokolodi Nature Reserve’s Terms and Conditions and any other Rules and
Regulations.

It is compulsory to fill in a booking request in order to receive a quotation.
Please contact our offices: [email protected] and/or [email protected].
Tel: (267) 3161955/6 or (267) 3165488 or (267) 71321021. Fax: (267) 3165488
CONFERENCES:
Conference hours are from 8.00am to 5.00pm
World’s View – maximum 100, minimum 10 pax
(Minimum charge per person)
from per person P250
Minimum charge of P2500
Includes: Morning Tea (10am) with sandwiches (Tea on arrival can be added at P15 per person). Buffet Lunch (1pm)
including one soft drink and one bottle of water per participant. Afternoon Tea (3pm) with biscuits. Mints and Jugs of
water. One flipchart with paper, notepads and pens (data projector and PA system are optional extras - Laptop to be
provided by the customer). Function ends 5pm. Overtime can be arranged. Transport to and from World’s View. NB:
Transport is included for transfers at the beginning of the conference and the end of the conference. Any late arrivals
or additional transfers MUST be specified otherwise they will be charged at P35 per person per trip. If they are not
included in the conference package they will not be transported up.
Boma – maximum 50, minimum 10 pax
(Bush braai menu)
per person P250
Minimum Charge of P2500
Includes: Morning Tea (10am) with sandwiches (Tea on arrival can be added at P15 per person). Buffet Lunch (1pm)
including one soft drink and one bottle of water per participant. Afternoon Tea (3pm) with biscuits. Mints and Jugs of
water. One flipchart with paper, notepads and pens (data projector and PA system are optional extras - Laptop to be
provided by the customer). Function ends 5pm. Overtime can be arranged. Transport to and from the Boma. NB:
Transport is included for transfers at the beginning of the conference and the end of the conference. Any late arrivals
or additional transfers MUST be specified otherwise they will be charged at P35 per person per trip. If they are not
included in the conference package they will not be transported up.
Special dietary requirements must be specified before quotation as these can influence the price.
A Cash bar is available upon request. Drinks may not be supplied by the customer. Mokolodi Nature Reserve will
provide the necessary drinks, glasses and service. Any special requests regarding drinks are to be made well in advance.
Special order items will require upfront payment.
Optional Extras (to be booked in advance):
Additional Tea (tea, coffee, juice and water):
Additional Tea (with sandwiches, tea, coffee, juice and water)
PA System:
Data Projector (depending on availability)
Additional hours from 5pm until 11.00pm
P15 per person
P25 per person
8am – 5pm: P500
5am – 10pm: P700
P500
P500 per hour
FUNCTIONS:
These are estimated prices for venue hire and are not to be considered
an official quotation. A tailor-made quote will be sent to you upon
request and these prices may vary accordingly.
World’s View
COST
SELF CATERING – VENUE HIRE ONLY
Includes Transfers for 100 people.
Tables, Cloths, Chairs, Basic Cutlery and Crockery
Assisting Staff for clearing cleaning serving after
4.30pm
Use of the kitchen for serving and cooking
Additional people over 100
MOKOLODI CATERING
Venue Hire per Conference Room
INCLUDES: Transfers for up to 100 people, Staff,
Tables, Cloths, Chairs, Basic Cutlery and Crockery
MENU: Choose Option - minimum 10 people
Additional people over 100
EXTRA:
CASH BAR LIMIT
EXTRA TRANSERS over 100 - any other additional
CHAMPAGNE & ORANGE arrival drinks
PA SYSTEM
PROJECTOR
FAIRY LIGHTS
7am – 00pm
7500
Up to 100 – Set Standard Fee
2000
4 x Staff – Set Standard Fee
1000
1000
P100 per person
Minimum charge for sole use
of World’s View with MNR
catering
Minimum charge per room
no deductions for non-usage
Per person from
P100 per person
7350
2500
250
The limit must be in the
order or paid up front. No
Negotiations.
depending on availability
depending on availability
70
45
500/700ah
500
800
NB:
*Venue Hire Only prices do not include: Co-ordinating, arranging, decorating, organising or serving of food. Any
additional staff needed for serving and clearing tables will be charged accordingly.
These are estimated prices for venue hire and are not to be considered
an official quotation. A tailor-made quote will be sent to you upon
request and these prices may vary accordingly.
The Boma
TIME
SELF CATERING – VENUE HIRE ONLY
Includes Transfer for 50 People
Tables, Cloths, Chairs, Basic Cutlery and Crockery
Assisting Staff for clearing cleaning serving
MOKOLODI CATERING
INCLUDES: Transfers for up to 50 people, Staff,
Tables, Cloths, Chairs, Basic Cutlery and Crockery
MENU: Braai Menu Option
COST
7am – 00pm
3000
up to 50 – Set Standard Fee
4 x Staff – Set Standard Fee
1000
1000
Minimum charge
2500
no deductions for non-usage
Per person
250
EXTRA:
CASH BAR LIMIT
EXTRA TRANSERS over 50 - any other additional
CHAMPAGNE & ORANGE arrival drinks
PA SYSTEM - depending on availability - NO MUSIC
PROJECTOR
FAIRY LIGHTS
The limit must be in the
order or paid up front. No
Negotiations.
No music allowed at Boma
70
45
500/700ah
500
800
NB:
*Venue Hire Only prices do not include: Co-ordinating, arranging, decorating, organising or serving of food. Any
additional staff needed for serving and clearing tables will be charged accordingly.
TERMS AND CONDITIONS
 Mokolodi offers a shuttle service to the World’s View/Boma, departing from 30 minutes prior to the
start of the conference/function as vehicles fill, with the last vehicle departing at the
conference/function start time. Please be patient while you wait for the next available vehicle. Late
arrivals will be transported, pending vehicle availability, to the facility. Special arrangements must be
made for late arrivals of delegates/speakers wanting to be taken to the venue. PLEASE NOTE:
Mokolodi Nature Reserve reserves the right to charge separately (P35.00 per person one-way) for any
late arrivals or additional trips. ADDITIONAL TRANSFERS NOT INCLUDED IN THE ORDER WILL NOT BE
TAKEN TO THE SITE.
 Each booking includes one site visit, before the conference/function date. Please make prior
arrangements for any special setup requirements; this cannot not be done after hours.
 The booking sheet must be filled in in order to receive an official quotation.
 Please advise us upon quotation request if there are any dietary or drinks requirements.
 All / Any changes in booking/function/conference requirements, etc. MUST BE DONE IN WRITING. If
you do not have proof of your request and that it was received by Mokolodi Nature Reserve, Mokolodi
Nature Reserve will not be held liable for such changes.
 An enquiry or a quotation does not constitute a provisional booking unless specifically requested.
 A provisional booking will be kept for four days.
 In order to secure your reservation a 50% deposit or GPO is required.
 Full payment for non GPO functions must be made 72 hours prior to the conference/function date.
 If full payment is not received 72 hours prior to your conference/function it will automatically be
presumed to be cancelled.
 Preference will be given to an order or upfront payment made for a specific date.
 NB: It is up to the customer to ensure that proof of payment is received by Mokolodi Nature Reserve
thereby confirming the booking. NO PAYMENT/GPO, NO BOOKING.
 All guests are required to sign the Mokolodi Nature Reserve indemnity prior to participation in any
activities or access into the Reserve.

CANCELLATIONS:
Cancellations will result in the following cancellation fees being charged:
 Cancellation of any confirmed conference/function between two months and two weeks will incur
a 10% administration fee.
 A cancellation two weeks prior to your conference/function date will incur a 50% cancellation fee
 One week to 48 hours prior to your conference/function date will incur an 80% cancellation fee
 Within 48 hours prior to your conference/function date a 100% cancellation fee will be charged
Please ensure that you have read and understand the Mokolodi Nature Reserve TERMS AND CONDTIONS
(also available on our website www.mokolodi.com) before entering into any agreement.
For a quotation for a please fill in the applicable booking sheet.
Deposit details
Bank Details:
First National Bank
Account Name: Mokolodi Wildlife Foundation
Account no:
62080409785
Branch Code:
281-667,
Swift Code/IBAN: FIRNBWGX
Branch:
Industrial Branch
Reference:
Either use Reference no./ Quotation no. at the top of the enquiry form, booking name,
company name
Please fax proof of payment and signed booking form to +267 316 5488, or e-mail [email protected]
NB: BOOKINGS ARE NOT CONSIDERED BOOKED UNLESS PAYMENT OR PURCHASE ORDER HAS BEEN RECEIVED BY
MOKOLODI NATURE RESERVE. PLEASE ENSURE YOU HAVE WRITTEN CONFIRMATION THAT THE STAFF OF MNR HAVE
RECEIVED YOUR PAYMENT OR YOUR PO.
April 2014
OPTIONAL EXTRAS
Game Drive
07h30, 10h30, 14h00, 16h30 (summer); 08h00, 10h30, 14h00, 16h00 (winter)
Enjoy a game drive in one of our open safari vehicles (approximately 2 hours).
Minimum of 2 guests (Single supplement applies)
Per adult
Per child (12 and under)
Sole use of 10 seater game drive vehicle (per vehicle)
P150.00
P75.00
P1 500.00
Night Drive
19.00 (summer and winter)
Spot nocturnal animals from an open game drive vehicle (approximately 2 hours).
Minimum of 2 guests (Single supplement applies)
Per adult
Per child (12 and under)
Sole use of 10 seater game drive vehicle (per vehicle)
P250.00
P125.00
P2500.00
Reptile Park/Sanctuary Visit
Open daily, subject to availability of a Mokolodi Guide.
Enjoy a tour of our Reptile Park and Sanctuary, accompanied by one of our guides.
Per adult
Per child
P25.00
P10.00
Rhino Tracking
07h30 (summer and winter)
Track Rhino on foot in the Reserve accompanied by one of our guides
(approximately 3-5 hours, depending on conditions and tracks).
Includes a picnic in the bush.
Minimum age 16 years.
Minimum of 2 guests, maximum of 6 guests per activity.
Single Supplement applies.
Per person
P590.00
Giraffe Tracking
07h30 (summer and winter)
Track giraffe in the Reserve accompanied by one of our guides
(approximately 3-5 hours, depending on conditions and tracks).
Includes a picnic in the bush.
Minimum age 16 years.
Minimum of 2 guests, maximum of 10 guests per activity.
Single Supplement applies.
P490.00
Traditional Dancers
Traditional Dancers or a local Marimba band can be booked to perform
at Bush Braai's or any other function or event.
Price on
request
Sunday Champagne Bush Brunch – Bookings 24 hours in advance is ESSENTIAL
10h00 (summer and winter)
Enjoy a one-hour game drive followed by a lovely late morning champagne
brunch at a picturesque location within the Nature Reserve.
Price includes food, champagne, orange juice, tea, coffee and water. A cash bar can be arranged
for additional drinks.
Minimum of 4 guests
Per adult
Per child (4 – 12 years)
Toddlers under 4 years of age
P225.00
P165.00
FREE
Bush Braai – Lunch or Dinner - Bookings 24 hours in advance is ESSENTIAL
Bush Lunch 11h30 (summer), 11h00 (winter)
Bush Dinner 17h30 (summer), 16h00 (winter)
A one-hour game drive, followed by a braai at a selected site in the
bush, drinks not included. Cash bar or bar on tab for all drinks.
Minimum 6 guests..
Per adult
Per child (4 – 12 years)
Toddlers under 4 years of age
P245.00
P120.00
FREE
Note: The road to the chalets and campsites is rocky and not suitable for low vehicles.
Transfers are available on request. See pricing below
Chalets
Enjoy a stay at one of our five comfortable bush chalets.
Weekday Special Sunday to Thursday
Weekends Friday and Saturday and Public Holidays
- 3 units with Double Room/Standard Family Chalet (maximum 4 adults and 4 children)
Weekday Special, per chalet
Weekend or Public Holiday, per chalet
- 2 units with Single Room/Small Family Chalet (maximum 2 adults and 1 child)
Weekday Special, per chalet
Weekend or Public Holiday per chalet
Campsites
5 exclusive campsites.
Maximum of 8 guests per campsite.
Per adult, per night
Per child (under 12) per night
Firewood (available at reception)
Conservation levy – Per vehicle (all private vehicles entering the Reserve)
(Friends of Mokolodi members do not pay entrance fee)
Per vehicle per day
P990.00
P1 360.00
P680.00
P910.00
P125.00
P60.00
P30.00
P60.00
Internal Transfers
Transfers from Reception to Campsites or Chalets, provided by Mokolodi Nature Reserve.
Please arrange in advance.
Each way
P50.00
Friends of Mokolodi Membership
Enjoy free unlimited entry into the Reserve and 20% discount on most activities and
accommodation! A Membership Application form can be emailed to you and a bank transfer
made for payment. Or from our Reception.
Individual membership (Members over 18 years)
Family Membership (2 adults and up to 3 dependents under 20)
Corporate Membership
A total of 4 Executive Cardholders per membership.
Additional members per organisation.
PLEASE OBSERVE AND ADHERE TO THE RULES AND REGULATIONS / TERMS AND CONDITIONS OF
MOKOLODI NATURE RESERVE AT ALL TIMES
P480.00
P950.00
P3 860.00
P965.00