DATA WAREHOUSE
QueryLink TUTORIAL
QueryLink is used to retrieve Campus data
for Departmental use. This tutorial
presents an overview of the point and click
environment of QueryLink.
The purpose of the tutorial is to acquaint
you with QueryLink, its use and its
functions.
Prepared by ACT’s Data Warehouse team
03/20/2003
TABLE OF CONTENTS
Where to Start?
Navigating Within the Query Model
Customizing the Query
Using Tabs
Selecting Field Names
Using Drop Down Menus
Entering Values to Qualify Data
Query Options
Row Count
Saving your Query
And More….
Submitting your Query
This section of the Tutorial presents steps you can
follow to access the Data Warehouse QueryLink.
This is DataLink’s
Web page.
You can access DataLink from
UCSD’s Blink website. Click
on the Technology tab. Go to
the LinkFamily.
To activate
QueryLink,click
on the Queries
button.
All models available to the
Campus will be accessible
from DataLink.
Models can be related to
any UCSD business data
such as Financial,
Student, Employee.
New models are developed
depending on campus needs
and requests for data.
Queries buttons are also
located on other ‘Link Family’
web applications where you
can access ‘subject related’
Query Models.
In this case, you can access
query models to retrieve
Employee data.
To display ‘help information’
for a specific Query Model,
click on its associated i button.
This is the ‘help information’
for the Index Query.
The Product Features section
explains the ‘general
functionality’ applicable to
all Query Models.
Click on a Model to
select it.
We are selecting the
Index Query Model.
The login screen
will appear next.
Enter your
User Id and
Password.
This is the Index
Query Model.
Once your login is successful, the
Query Model displayed will be the
query you selected.
This section explains how to Navigate within a
Query Model and how to customize your Query.
A Query Model is made up of
‘parts’ such as screens, tabs,
field names,drop down menus,
text entry boxes, selection
check boxes and buttons.
All Query Models have at
least one screen. Each
screen has an associated
Tab.
Dates is the Tab for this
screen.
The data elements on this
screen are related to Dates
data.
Click on a tab to move to
the next screen.
Index is the Tab for this
screen.
These data elements are related
to INDEX data.
Any data element that is selected
with a check mark in the selection
box will be returned in the results
set of the query.
Sometimes a screen will
appear with a pre-selected
data element. Data will
automatically be displayed in
the results set for this data
element.
If you submit your query and have not entered or
selected a value for a required field, a message will
display and the Query will not execute.
Clicking on a data
element will
display the
definition of that
data element.
This page is displaying
the definition of Index.
You can access
‘DataLink’ for additional
information.
This section describes the different Drop Down
Menus and how to use them.
A Drop Down Menu is
indicated by a downward
pointing arrow.
In this case you can select
a ‘value’ from the drop
down list and use it to
customize your query.
In this case, you can select
a qualifying parameter that
you can use to customize
your query.
In some cases, you can
choose one or more
selections from a list.
This section describes ways to customize
your query by entering ‘values’ for data
elements.
If a data element’s text entry box
displays as empty,without any
downward pointing arrows or
scroll bars, you can enter a value
for that data element.
This is a value for
the ‘Organization’
field.
Selecting the in list
parameter allows you to
enter more than one
‘value’ for the field.
Use the List Wizard to
enter the values you
desire. Click OK.
The parameter displays as
‘in list’ and the values
display in the text entry
box.
You may want to use the
advanced parameter
option.
With the Advanced Wizard
you can enter combinations
of qualifying parameters with
specific values. Click OK to
activate.
The parameter displays as
‘advanced’ and the values’
display in the text box.
This section describes additional Query Options
that are available for you to select.
Query Options that supply
a variety of additional
functionality are available
from this drop down list.
The View Query Wizard allows you
to review what fields were selected
to be returned and what fields were
used to qualify your query.
With the Save
Wizard you have
the ability to
name and save
your query for
future use.
Check this box if you would
like your query to be
available to other campus
clients.
The Saved Query Manager
allows you to load, rename
or delete queries you have
saved.
The Order Column Wizard allows you to
customize the order the data will be displayed
in the results set.
To customize the Order of the data in the
results set, use the add button to move the field
names to the box on the right. Place them in
the order you desire.
The Sort Order Wizard allows you to sort
the fields that are displayed in the results
set. Use the add button to move the field
names you would like for the sort to the
box on the right.
The Subtotal Wizard allows you to
subtotal the returned data. Use the add
button to move the field names you wish
to subtotal to the box on the right.
This data is totaled on the
primary field in this case SubAccount followed by fund and
index.
Selecting the Turn SQL Displayer On (Off) provides you the
option of viewing the actual SQL that the Query Model
constructs to execute your Query. The default value for this
option is ‘OFF’
The Results Row Count Wizard
allows you to regulate the
amount of rows returned from
your query.
The default value
for ‘Results Rows’
is 2000. Currently
there is a maximum
row count of 50,000.
This section shows how to submit a Query and
presents some additional options that you may
find useful.
You can Submit your
query, Close your Query
Model, or display the Help
screen by using these
buttons.
Click the ‘happy’ or ‘sad’
face to contact the Data
Warehouse team.
This is a sample of the
‘happy face ‘Did You Get
What You Wanted’ e-mail
form.
You have completed the Basic
QueryLink Tutorial.
If you would like to learn more on
the options available from
QueryLink go the Advanced
Querylink Tutorial.
If you have any questions, please contact the ACT Help
Desk @ x41853 or x43187