Output
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Formate e-Billing
Fax
Print
Archive
“A New Way to Deliver and Manage
Business Documents”
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3 Areas To Target
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Fax
Print
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Archive
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Most companies still Post Documents
(e.g. Invoices, Statements, POs etc)
Most companies still File Paper
Documents
Many companies still Pay for
Expensive Pre-printed Stationery
Objective – Address all these areas
and Save Money!
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Why Are You Still
Posting Documents?
30p Stamp
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Fax
Have You Ever
5p Envelope
Probably Because
Considered How
You
Always
Have!
Much It Costs?
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1p Printing
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6p Stationery
Total = 42p per document
Excludes labour and Lost Post and
Environmental Impact!
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A New Approach

Output
Management
(or intelligently Print, Email, FAX or all 3)
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Capture
Fax
Print
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Email the document where possible
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Works with virtually any business
system (e.g. Sage, Navision, SAP
etc)
No complex setup
No transaction charge (unlike EDI)
Note: In our experience 50 to 70% of
businesses will accept an electronic invoice.
Have you asked your customers recently?
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How Does It Work
Print to a Formate
Virtual Printer
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Fax
Print
Archive
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No Changes to your
Business System
Formate Decides
How to Deliver the
Invoice
No software modifications
Formate automatically decides how
to send the invoice
PRINT
EMAIL
Eliminate postage cost where
possible (save 42p per document)
Continue to post documents for
customers not wanting an
electronic invoice
email invoice in
electronic format
(e.g. CSV, XML or
ASCII Text)
POST
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3 Key Benefits
1/ Email
Documents
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Capture
Fax
Print
Archive
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2/ File Copy
Documents
Electronically
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3 Key Benefits
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3/ Replace
Pre-printed
Stationery
Fax
Print
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4/ Add Sales
Promotions
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What’s The ROI
If you email 750 documents a month
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Cost saving = (.42 x 750) = £315 per month
Formate e-Billing system = £210 per month
Saving = £105 per month
Fax
Print
(No hidden extras – all setup, software, hardware, maintenance, support etc)
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More Cost Savings and Efficiencies, over and above:
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No need to purchase pre-printed stationery
No need to waste stationery when telephone no. or
logo changes
Find, then Email or FAX copy documents - FAST
Add marketing messages or barcodes to documents
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Real Costs – No Extras!
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Capture
Fax
Print
Archive
Collaborate
Standard System - £210 per month
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We design your Invoice, Credit Note, Statement,
Purchase Order, Order Acknowledgement
You have the ability to Email or Print documents
And to replace pre-printed stationery and store PDF
file copies
We provide and configure Formate e-billing Server
No setup charge, One fixed cost per moth
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Enterprise System - £410 per month
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As above, but with Formate Designer and training to
allow you to develop your own applications
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For more info or a free demo on
Formate e-Billing
Fax
Print
Archive
Tel: Document Genetics on 0870 7879186
or email to: [email protected]
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