MODEL SOCIAL AUDIT PROFORMA FOR
CHILD WELFARE COMMITTEE (CWC) UNDER THE
JUVENILE JUSTICE (CARE & PROTECTION OF CHILDREN) ACT, 2000
Date of Social Audit:
Details of Social Audit Team
S.N.
Name
Designation
Department/Agency/
Organization
1. Basic information
1.1 Location (Name & Address):
1.2 District:
1.3 State:
1.4 Present Strength of the Committee:
1.5 Age and Educational Qualifications of the Chairpersons/Members of the Committee:
Name
Designation
Age
Educational
qualifications
Sex
M/F
Years of
experience
1.6 How were the Chairperson and members of the Committee selected? Give details
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2. Training of Members
2.1 Are all members of the Committee trained on JJ Act and POCSO Act, child psychology,
child welfare, child rights, national and international standards for juvenile justice and ICPS?
Chairperson
Name of the Course
Date (s)
Venue
Organised by
Date (s)
Venue
Organised by
Date (s)
Venue
Organised by
Date (s)
Venue
Organised by
Member I
Name of the Course
Member II
Name of the Course
Member III
Name of the Course
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Member IV
Name of the Course
Date (s)
Venue
Organised by
3. Sittings of the Committee
3.1 Number of sittings prescribed in a week for the Committee?
3.1 Number of sittings held in a week on an average in the past one year by the Committee?
3.2 Any instance of any member of the Committee not attending the proceedings of the
Committee for three consecutive months?, If yes, give the reasons.
3.3 Any instance, where a member has failed to attend less than three-fourth of sitting per year?
3.4 If yes, Give the details of the member and the reasons for non-attendance.
3.5 On how many occasions in last one year was the attendance of any member of the Committee
less than four hours per sitting?:
Members
Chairperson
Member 1
Member 2
Member 3
Member 4
Quarter 1
Quarter 2
Quarter 3
Quarter 4
3.6 Number of sittings held individually as single member?
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Chairperson
Member 1
Member 2
Member 3
Member 4
4. Transaction of Daily Business
4.1 Does the CWC follow any rules for transaction of daily business other than those laid down
in the Juvenile Justice (Care and Protection of Children) Act, 2000 and Juvenile Justice Rules,
2007?
4.2 Does the Committee sit together in the morning briefly to look at the files pertaining to
matters and plan for the day before initiating the proceedings?
4.3 What happens in the absence of Chairperson- what are the ground rules followed?
4.4 How does the Committee plan allocation of tasks such as review and consideration of social
inquiry reports by Child Welfare Officer or Probation Officer, writing of the Orders, attending
training, visit Children’s Home, etc.
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5. Speedy Inquiry
5.1 Is inquiry conducted for every child? Yes/No
5.2 If yes, by whom is the inquiry conducted?
5.3 If no, why?
5.4 Does the Committee guide the child welfare officer or the probation officer as to how to
conduct inquiry of the child? Yes/No
5.5 Average number of days taken to conduct inquiry?
5.6 Does the CWC maintain a record of Social investigation report in case of each child?
5.7 If no, state the reason
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5.8 In how many cases, the inquiry was not completed within four months after the first
production of the child before the Committee?
2013-14
2014-15
2015-16
6. Speedy Disposal and review of Pendency
6.1 What is the average number of cases heard during a regular sitting?
6.2 Average number of days taken to dispose of a case?
6.3 What special measures are taken by the Committee for early disposal of the cases? (Please
Specify)
6.4 How many cases were disposed of within stipulated time during:
2013-14
2014-15
2015-16
6.5 Turnover of cases at CWC in last three years
Total Number of
Cases handled
No. of Cases
Pending
No. of Cases
Disposed
No. of Newly added
cases
2013-14
2014-15
2015-16
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6.6 Provide category- wise break up of pending cases as of date such as missing children,
children without family, children are abused, etc.
6.7 List the reasons for cases remaining pending beyond 6 months
6.8 Whether constitution of an additional CWC is required in terms of turnover and pendency of
cases?
7. Sittings of the Child Welfare Committee and child friendly environment
7.1 Where are the sittings of the Committee held?
7.2 Describe the kind of environment in which the proceedings are conducted
7.3 Does the committee sit on raised platform? Yes/No
7.4 Is there a witness box in the room? Yes/No
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7.5 Availability of physical infrastructure as mandated under the law
Sitting hall
Separate room for the
Committee
Room for office staff
Waiting room for children
Waiting room for parents or
guardians
Room for personal interaction
between the child or parents
and the Committee
Record room
Safe drinking water
Toilet facility
Availability
Reasons for non-availability
7.6 Provision for human resource and equipment support (Describe)
Human resource and
equipment support
Probation officers
Counsellors
Welfare officer
Assistant cum data entry
operator
Peon
Safai Karamchari
Clerk
Computers
Printer
Scanner
Photocopier
Internet connection
Chairs
Tables
Fans
Air conditioners / coolers
Cabinets & drawers
Almirahs and other storage
facilities
Indoor games for children in
waiting area
Any other (specify)
Availability (with no.)
Reasons for nonavailability
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7.7 Does the Committee maintain confidentiality about each case? Response to this question is to
be based on observations made during the proceedings of the Committee and the interactions of
the Social Audit team with children and their families:
7.8 Tick the practices followed during hearing of cases:
Checklist of Child-friendly actions
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Introduce yourself and your role
Avoid interruptions and distractions and focus on the child
Talk in a friendly manner
Display warmth, interest and concern towards the child
Being empathetic and addressing the concerns of the child without being judgmental
Arranging water and food for the child and making the child comfortable before and
during the hearing
Avoiding authoritarian approach
Avoid excessive probing, so as to make the comfortable and enable the child to open up
in communication.
Ensuring privacy of conversation
Avoid being impatient with the child and handle communication according to physical
and mental condition of the child
Avoid invasive questions
Donot prompt or put words in the mouth of the child.
Facial expressions and gestures indicating child is welcomed to the hearing
Maintaining eye contact with the child throughout, during the hearing session.
Visible expression of affection towards the child, as per the age and circumstances of the
child.
7.9 Average time spent with each child produced before CWC.
8. Regular visit to institutions where children are sent for care and protection
8.1 Visit to institutions in the past three years
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Chairperson
Member 1
Member 2
Member 3
Member 4
Date Institute Date Institute Date Institute Date
Institute Date
Institute
201314
201415
201516
8.2 Observations made during visit to institutions and action taken?
Institution
Visited
Key observations
Action taken
Chairperson
Member 1
Member 2
Member 3
Member 4
8.3 Participation in Management Committee of Home in last one year.
Number of
Management
Committee
meetings held
Number of
meetings
attended by
member of CWC
Observations
/recommendations made
Children’s
Home
Specialized
Adoption
Agency
Fit Institution
9. Prompt Redressal of complaints of children
9.1 How often do the CWC members check the complaint/suggestion book in an institution?
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9.2 What kind of complaints/suggestions are received from an institution?
-from children
-from staff
-emerged during Home Management Committee
9.3 What action is taken by the Committee with regard to complaints/suggestions?
9.4 Does the Committee maintain a suggestion box at a prominent place in its premises?
9.5 How often is the complaint/suggestion box opened by the Committee?
9.6 How many suggestions are received in a month? And Of those, how many from
Children………………………
Adults…………………………
9.7 What other measures/strategies have been adopted/instituted to ensure that children can
approach the Committee with a complaint during visits of Committee Members to the institution
or through representation in the Home Management Committee or during the proceedings of the
Committee?
9.8 What action is taken by the Committee with regard to complaints/suggestions?
10. CWC functions in full strength
10.1 Whether the Committee functions in full strength all the time? If not, what are the reasons?
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10.2 Was there an occasion, when a final disposal of a case could not be completed due to nonavailability of Chairperson?, If yes, what are the reasons?
10.3 What steps are taken by the Committee to ensure it functions in full strength?
11. Information/knowledge base of children produced before the Child Welfare Committee
(CWC) and their families.
11.1 Does the CWC collect information/maintain a knowledge base of children and their families
at the time or their production? Yes/No
11.2 What are the records and registers, including computer database generated regarding
children produced before CWC and their families?
11.3 Gaps in information maintained by CWC about Children produced before them and their
families (describe)
11.4 Suggestions to strengthen database on children produced before CWC
12. Increased number of children reached out to by CWC
12.1 How often do the members of CWC reach out to children in need of care and protection
who are not in a position to be produced before the Committee? (Describe)
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12.2 During the current year, how many children did the Committee reach out to?
12.3 What proactive steps are taken by members to reach out to greater member of children?
13. Immediate steps taken to provide care and protection to children
13.1 What is the first step generally taken by the Committee when a child is produced?
13.2 What steps are taken in case of missing children or cases of violence? Does the Committee
facilitate filing of police complaint?
13.3 Is a general medical or gynecological examination of the child considered necessary for
admission in an institution or production before the Committee? (As per Rule 27(8) this is not a
pre-requisite)
14. Appropriate rehabilitation and restoration of children
14.1 Does the Committee ensure that each child is provided appropriate rehabilitation and
restored back to his/her family? Yes/No
14.2 If yes, how is it ensured?
14.3 Does the Committee ensure that the order issued by it to rehabilitate/restore a child is
executed in letter and spirit? Yes/No
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14.4 If yes, how is it ensured?
14.5 What is the average time taken to rehabilitate/restore a child?
14.5 Are there any manpower, time or resource constraints in child restoration?
14.6 How many children were restored /rehabilitated in following period?
2013-14
2014-15
2015-16
14.7 What are the various institutional services available to the children produced before the
Committee?
14.8 Whether the services are adequate to address the need of the children produced before the
Committee?
14.9 Any improvement noted in the services since the Committee members took charge on?
14.10 If no, reasons for unsatisfactory condition of Institutional services.
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15. Suo motu cognizance by the Committee
15.1Does the Committee take suo motu cognizance of cases?
15.2 What kind of support and assistance does the Committee receive from the District or State
Child Protection Unit or State Government or other stakeholders for carrying out the above
function?
16. Medical and gynecological examination of the child
16.1 In case a child is in need of medical attention, does the Committee order for a medical
examination within twenty four hours? Yes/No
16.2 If needed, does the Committee order that the child be admitted to a civil hospital or any
other place certified by a medical officer, for as long as necessary for his/her personal
treatment. Yes/No
16.3 If recommended by the medical officer, does the Committee order for various laboratory
tests of the child? Yes/No
16.4 In such cases, whether the Committee ensures that the consent of the parent/child/guardian
is taken?
16.5 If No, What are the reasons?
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16.6 Whether medical report of the child is kept confidential?
Yes/No
17. Linkages with stakeholders
17.1 Does the Committee forge linkages with other stakeholders to provide care and protection
to the child?
17.2 If yes, list the stakeholders?
18. Liaisons and networks with the JJB, Police, corporate sector and NGOs
18.1 Does the Committee network or liaison with the following in respect of the rehabilitation
and restoration of children as and when required? If yes, how?
a.
b.
c.
d.
JJBPoliceCorporate SectorNGOs-
19. Regular furnishing of information to relevant authorities
19.1 Whether the Committee has developed a system of regular and timely furnishing of
information about cases being dealt by it to relevant authority? Yes/No
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19.2 If yes, give details:
Nature of Report
Periodicity
Submitted to
19.3 If no, what are the constraints?
20. Engaging of services of lawyers, social workers and mental health experts
20.1 Does the Committee engage the services of lawyer in relevant cases?
20.2 Does the Committee engage the services of social worker? If yes, in what type of cases and
how frequently during:
2013-14
2014-15
2015-16
20.3 Does the Committee engage the service of mental health experts, if required? In how many
cases during the years:
2013-14
2014-15
2015-16
21. Complete documentation and maintenance of detailed case records
21.1 Whether complete documentation and detailed case records are maintained for each child?
21.2 Is a separate folder prepared for each child produced before the CWC?
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21.3 What does the folder for each CNCP contain?
21.4 Are the SIR, medical reports and child care plan part of these records?
21.5 Is a Child Care Plan prepared for each child brought before the CWC/reached by CWC?
21.6 Details of Child Care Plans
Year
No. of Children
produced
No. of Child
Care Plan
developed
No. of children
reached
No. of Child
Care Plan
developed
2013-14
2014-15
2015-16
21.7 How is each Child Care Plan monitored and how frequently is it monitored?
22. Regular updation of CWC data on relevant portals
22.1 How does the Committee maintain the data base?
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22.2 Whether the database is regularly and promptly uploaded on a Trackchild portal? Yes/No
22.3 If yes, how often is the data updated on portals?
22.4 When was the latest update done?
22.5 If no, what are the reasons?
22.6 Are the members familiar with Khoya- Paya Portal?
22.7 What measures are being taken to popularize it among masses?
23. Number of children declared legal free for adoption
23.1 Number of children declared legally free for adoption
2013-14
2014-15
2015-16
23.2 Reasons for the trend observed:
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23.3 What are bottlenecks in declaring children legally free for adoption:
24. Number of children placed in and are given in foster care
24.1 Number of children placed in foster care
2013-14
2014-15
2015-16
24.2 Reasons behind the trend observed:
24.3Measures adopted by the Committee to popularise foster care and increase the number of
children placed or given in foster care?
25. Response and support towards the families of children
25.1 Are there proper seating arrangement and facilities for families/parents/guardians of
children, when called for hearing?
25.2 In case the families are in need of help and support from the Committee in order to look
after the child in a better way, how does the Committee members respond to it and support the
families?
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25.3 Observation during hearings held by CWCa) Courtesy
b) Non- judgmental communication
c) Responsive CWC team appreciative of situation of the family/parents/guardian of CNCP
26. Sensitive handling of cases
26.1 Have there been any instances of communication gap that might have taken place between
the members and the child/family about the way the case is handled flaring up during
hearing of the CWC?
Yes/No
26.2 What are the contentions issues in such a flare up?
26.3 If yes, how does the Committee resolves these issues?
27. No instance of mishandling of cases of children
27.1 Whether there has ever been a complaint about the Committee having mishandled cases of
children at any level?
Yes/No
27.2 How many complaints about mishandling by CWC members during the years:
Year
No. of cases reported
No. of Cases settled
2013-14
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2014-15
2015-16
27.3 Who intervened to address the grievances regarding mishandling of cases by CWC
members?
28. Conveyance allowance to members
28.1 Whether all members of the Committee receive conveyance allowance as per the State
Government norms? Yes/No
28.2 If No, what are the reasons?
28.3 Whether the allowance is received on time? Yes/No
28.4 If No, what are the reasons?
29. Utilization of funds by the Board
29.1 Has the Board utilized funds received under recurring and non-recurring category for the
last three years, give details?
Item
Non-recurring
expenditure
Recurring expenditure:
2013-14
received
utilized
2014-15
received
utilized
2015-16
received
utilized
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