Making Payments After TL Close
Last Updated: September 2015
Scenario
Resolution Options
Result in Current Period
Result in Next Period
Entered time into
Time and Labor, but
there were still
exceptions/errors,
and/or the time was
not approved
preventing the time
from loading to
payroll.
Option 1
Employee receives
payment based on Time
and Labor data that was
not in error and the Pay
Sheet entry performed by
Central Payroll.
No Impact
Employee receives
payment based on Online
Check entry performed by
Central Payroll.
No Impact
Submit a request for a Pay Sheet entry to Central
Payroll to enter the time in Payroll by Noon on
Thursday of Pay Confirm Week.
The Agency Timekeeper/ employee must perform a
RECORD ONLY adjustment in Time and Labor to
reflect actual attendance on the Adjust Paid Time
page.
Users should not post entries to the page UNTIL the
pay period containing the date to be changed has
been distributed to the General Ledger. This usually
occurs on the Monday after pay confirm and should
be verified by the payable time status located on the
Payable Time Detail page. Once the payroll has been
distributed the payable time status will be Paid –
Labor Distributed.
Option 2
Submit a request for an Online Check to Central
Payroll.
The Agency Timekeeper/ employee must perform a
RECORD ONLY adjustment in Time and Labor to
reflect actual attendance on the Adjust Paid Time
page.
Users should not post entries to the page UNTIL the
pay period containing the date to be changed has
been distributed to the General Ledger. This usually
occurs on the Monday after pay confirm and should
be verified by the payable time status located on the
Payable Time Detail page. Once the payroll has been
distributed the payable time status will be Paid –
Labor Distributed.
Page 1
May, 2006
Making Payments After TL Close
Last Updated: September 2015
Scenario
Did not enter time into
Time and Labor
before the Close Date,
which is every other
Wednesday at 7pm.
Resolution Options
Option 1 Submit a request for a Pay Sheet entry to Central
Payroll to enter the time in Payroll by Noon on
Thursday of Pay Confirm Week.
Option 2
The Agency Timekeeper/ employee must perform a
RECORD ONLY adjustment in Time and Labor to
reflect actual attendance on the Adjust Paid Time
page.
Submit a request for an Online Check to Central
Payroll.
The Agency Timekeeper/ employee must perform a
RECORD ONLY adjustment in Time and Labor to
reflect actual attendance on the Adjust Paid Time
page.
Result in Current Period
Employee receives payment
based Pay Sheet entry
performed by Central
Payroll.
Result in Next Period
No Impact
Employee receives payment
based on Online Check entry
performed by Central
Payroll.
No Impact
Users should not post entries to the page UNTIL the
pay period containing the date to be changed has
been distributed to the General Ledger. This usually
occurs on the Monday after pay confirm and should
be verified by the payable time status located on the
Payable Time Detail page. Once the payroll has been
distributed the payable time status will be Paid –
Labor Distributed.
Page 2
May, 2006
Making Payments After TL Close
Last Updated: September 2015
Entered time into
Time and Labor after
the Close Date, but
did not use the
Record Only
Adjustment process.
Option 1
Submit a request for a Pay Sheet entry to Central
Payroll to enter the time in Payroll by Noon on
Thursday of Pay Confirm Week.
Employee receives
payment based Pay Sheet
entry performed by
Central Payroll.
No Impact
Employee receives
payment based on Online
Check entry performed by
Central Payroll.
No Impact
The Agency Timekeeper/ employee must perform a
RECORD ONLY adjustment in Time and Labor to
reflect actual attendance on the Adjust Paid Time
page.
Reminder: Users should not post entries to the page
UNTIL the pay period containing the date to be
changed has been distributed to the General Ledger.
This usually occurs on the Monday after pay
confirm and should be verified by the payable time
status located on the Payable Time Detail page.
Once the payroll has been distributed the payable
time status will be Paid – Labor Distributed.
Option 2
The Agency Timekeeper/ employee must delete the
entries made in Time and Labor AFTER the Close
Date to prevent the employee from receiving these
payments in the next period.
Submit a request for an Online Check to Central
Payroll.
The Agency Timekeeper/ employee must perform a
RECORD ONLY adjustment in Time and Labor to
reflect actual attendance on the Adjust Paid Time
page.
Reminder: Users should not post entries to the page
UNTIL the pay period containing the date to be
changed has been distributed to the General Ledger.
This usually occurs on the Monday after pay
confirm and should be verified by the payable time
status located on the Payable Time Detail page.
Once the payroll has been distributed the payable
time status will be Paid – Labor Distributed.
The Agency Timekeeper/ employee must delete the
entries made in Time and Labor AFTER the Close
Date to prevent the employee from receiving these
Page 3
May, 2006
Making Payments After TL Close
Last Updated: September 2015
payments in the next period.
Option 3
The entry may be left as is, and processed as a Prior
Period Adjustment next period.
Employee does not
receive this payment.
Employee receives payment.
No action is required by the Agency Timekeeper,
Employee, or Central Payroll.
Page 4
May, 2006