Graphing Daily Behavior Report Card Data
Gary L. Cates, Ph.D.
Setup The Data
1. Open Microsoft Excel
2. In cell A1 Type “Dates”
3. In cell B1 Type “Daily performance at or above criteria”
4. In Cell C1 Type “Daily performance below criteria”
5. In Cell D1 Type “No Data Collected”
6. In Cell E1 Type "Absent"
6. In Cell A2 Type “1”
7. In Cell A3 Type “2”
8. Highlight Cell A2 & A3 by clicking on cell A2 with the left mouse button and then holding it down as
you drag on to cell A3 and then let go.
9. Grab onto the bottom right corner of cell A3 by left mouse clicking on it and holding it. Now while
holding drag your cursor to cell A21 and then let go. This should have filled in all of your cells under the
session column with a sequential list of numbers to represent session number.
10. In cell B2 type “#N/A” and hit enter.
11. Now right mouse click on cell B2 and choose “copy”.
12. Highlight all of the remaining cells (B2-B31 through E2-E31) and then right mouse click and choose
paste.
You should now have “#N/A” in all of the cells. You now have a worksheet completed to graph baseline
and treatment data for two treatments. Now let’s have some real fun and input data (See data example
below).
Now Let's construct the graph.
1. Select B2:B31.
2. In the menu above choose Insert and then select a line graph type with data points connected.
3. Right mouse click inside the graph and choose "select data".
4. In the dialogue box click "add".
5. In the "series name" you need to put your cursor into C1.
6. In the "series value" field you need to delete anything inside it and then with your cursor select all the
data in column C.
7. Repeat steps 4-6 for columns D (no data entered) and E (absent).
8. Now right mouse click inside the chart/graph and choose "move chart". Save it as a "new sheet"
9. Note in the menu above you have different ways of presenting the same graph. Choose the one that
looks like the example below.
10. In the Chart Title text box click and then type "Daily Behavior Report Card Data"
11. On the Y Axis click and type "Behavioral Level"
12. On one of the Horizontal lines right mouse click on it and choose "delete".
13. Right mouse click on the vertical axis. Change the major unit to "fixed" and "5" and then choose ok.
14. Choose "insert" from the menu and then select "shapes". Choose the shape that looks like a diagonal
line. This is a your line tool. You will now go to the level of "80" on the chart and click with the mouse
and drag across the entire graph horizontally. When you release you now have your "goal" level
established. You can grab it and move it to whatever level you would like in the future.