MINUTES
of the ORDINARY MEETING of the STONNINGTON CITY COUNCIL
held in the COUNCIL CHAMBER, STONNINGTON CITY CENTRE
(CORNER GLENFERRIE ROAD & HIGH STREET, MALVERN)
on
7 September 2015
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
A.
READING OF THE RECONCILIATION STATEMENT AND PRAYER
B.
APOLOGIES
C.
ADOPTION AND CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) IN
ACCORDANCE WITH SECTION 63 OF THE ACT AND CLAUSE 423 OF GENERAL LOCAL
LAW 2008 (NO 1)
1.
MINUTES OF THE COUNCIL MEETING HELD ON 17 AUGUST 2015 ..................... 5
D.
DISCLOSURE BY COUNCILLORS OF ANY CONFLICTS OF INTEREST IN ACCORDANCE
WITH SECTION 79 OF THE ACT1
E.
QUESTIONS TO COUNCIL FROM MEMBERS OF THE PUBLIC
F.
CORRESPONDENCE – (ONLY IF RELATED TO COUNCIL BUSINESS)
G.
QUESTIONS TO COUNCIL OFFICERS FROM COUNCILLORS
H.
TABLING OF PETITIONS AND JOINT LETTERS
I.
NOTICES OF MOTION
J.
REPORTS OF SPECIAL AND OTHER COMMITTEES
K.
REPORTS BY DELEGATES
L.
GENERAL BUSINESS
1.
PLANNING PERMIT APPLICATION 0234/15 - 122A CHAPEL STREET,
WINDSOR - PACKAGED LIQUOR LICENCE ASSOCIATED WITH THE USE OF
THE LAND AS A BOTTLE SHOP (AS OF RIGHT USE) ........................................... 9
2.
PLANNING PERMIT APPLICATION 1141/14 - 50 SCOTT GROVE GLEN IRIS
- CONSTRUCTION OF A THREE STOREY BUILDING ENCOMPASSING SIX
DWELLINGS ON A LOT ................................................................................. 11
3.
PLANNING PERMIT APPLICATION 1160/14 - 649 CHAPEL STREET,
SOUTH YARRA - CONSTRUCTION OF A 20-STOREY MIXED USE BUILDING
COMPRISING A RETAIL TENANCY AND 72 TWO-BEDROOM APARTMENTS
WITH BASEMENT PARKING WITHIN A CAR STACKER SYSTEM FOR 44
CARS ......................................................................................................... 11
4.
PLANNING PERMIT APPLICATION 0148/15 - 4 BOND STREET, SOUTH
YARRA - BUILDINGS AND WORKS TO AN EXISTING BUILDING IN A
COMMERCIAL 1 ZONE, DESIGN AND DEVELOPMENT OVERLAY AND
ENVIRONMENTAL AUDIT OVERLAY AND A REDUCTION IN THE CAR
PARKING REQUIREMENTS ............................................................................ 16
5.
PLANNING PERMIT APPLICATION 0015/15 - 2 GLYNDEBOURNE AVENUE
AND 15B EVANS COURT, TOORAK - ALTERATIONS AND ADDITIONS TO
THE EXISTING DWELLING FRONTING GLYNDEBOURNE AVENUE AND
CONSTRUCTION OF TWO NEW DWELLINGS TO THE SIDE/REAR OF THIS
EXISTING DWELLING .................................................................................... 19
1
Note that s.79(1)(a) of the Act requires Councillors to disclose the nature of a conflict of
interest immediately before the relevant consideration or discussion.
Page 2
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
6.
AMENDMENT C172 - CHAPEL REVISION - CONSIDERATION OF PANEL
REPORT ..................................................................................................... 23
7.
CONSIDERATION OF REZONING REQUEST FOR 590 ORRONG ROAD AND
4 OSMENT STREET, ARMADALE .................................................................. 24
8.
LOCAL GOVERNMENT PERFORMANCE REPORT 2014-15 .............................. 24
9.
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2015 .................... 24
10.
CITY OF STONNINGTON CHRISTMAS PROGRAM 2015 .................................... 25
11.
TOORAK ROAD, TOORAK - TRAM TERMINUS PROPOSAL UPDATE .................. 25
12.
ELIZABETH STREET, MALVERN - ARTERIAL ROAD INTERSECTIONS TRAFFIC INVESTIGATION ............................................................................. 26
13.
REQUEST FOR ASSISTANCE WITH HERITAGE RESTORATION OF
BUILDINGS IN CHAPEL STREET AND ASSOCIATED MATTERS ......................... 26
14.
ROYAL VICTORIAN ASSOCIATION OF HONORARY JUSTICES (MONASH
BRANCH) ................................................................................................... 27
15.
COMMUNITY GRANT 2015-2016 MALVERN HISTORICAL SOCIETY ................. 27
16.
PRAHRAN MARKET OPERATING REPORT TO COUNCIL FOR THE
QUARTER ENDED 30 JUNE 2015 ................................................................. 27
17.
GLENLOCH HOMES - COUNCIL REPRESENTATIVE ......................................... 27
M.
OTHER GENERAL BUSINESS
N.
URGENT BUSINESS
O.
CONFIDENTIAL BUSINESS
Page 3
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
PRESENT
:
CR MELINA SEHR, MAYOR
:
CR TINI ATHANASOPOULOS
:
CR JIM ATHANASOPOULOS
:
CR JOHN CHANDLER
:
CR ERIN DAVIE
:
CR JAMI KLISARIS
:
CR MATTHEW KOCE
:
CR JOHN MCMORROW
:
CR CLAUDE ULLIN
COUNCIL OFFICERS PRESENT
:
WARREN ROBERTS, CEO
:
GEOFF COCKRAM
:
SIMON THOMAS
:
CONNIE GIBBONS
:
KAREN WATSON
:
STUART DRAFFIN
:
AUGARETTE MALKI
:
JUDY HOGAN
Page 4
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
A.
Reading Of The Reconciliation Statement And Prayer
Judy Hogan, Governance and Corporate Support Officer, read the following reconciliation
statement:
We acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri
people and offer our respects to the elders past and present. We recognise and respect the
cultural heritage of this land.
The meeting began with a prayer at 7.03pm. The Mayor (Cr Sehr) introduced Councillors and the
CEO, Warren Roberts, to the meeting, welcoming Cr Jim Athanasopoulos to his first Council
Meeting. The CEO introduced Council Officers.
B.
Nil
Apologies
C.
Adoption And Confirmation Of Minutes Of Previous Meeting(S) In Accordance With
Section 63 Of The Act And Clause 423 Of General Local Law 2008 (No 1)
1.
Council Meeting - 17 August 2015
MOTION:
MOVED CR ERIN DAVIE
SECONDED CR TINI ATHANASOPOULOS
That the Council confirms the Minutes of the Council Meeting of the Stonnington
City Council held on 17 August 2015 and the Confidential Minutes of the Council
Meeting of the Stonnington City Council of 17 August 2015 as an accurate record of
the proceedings.
Carried
DECLARATION OF OFFICE: CR JIM ATHANASOPOULOS EAST WARD
On Monday 31 August 2015 Cr Jim Athanasopoulos made the Councillor’s Oath of Office and
the Declaration to abide by the Councillor’s Code of Conduct, and was sworn in as a Councillor of
the City of Stonnington by the CEO Warren Roberts.
This followed a Countback of votes undertaken by the Victorian Electoral Commission for East
Ward subsequent to the sudden passing of the late Cr Adrian Stubbs, with Cr Jim Athanasopoulos
formally declared the successful candidate by the Returning Officer on 21 July 2015.
His Oath of Office and Declaration to follow the Councillor’s Code of Conduct will now be
incorporated into these minutes
D.
Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of
the Act
Cr Chandler declared an Indirect Conflict of Interest – Conflict of Duty in relation to Item 14 –
Royal Victorian Association of Honorary Justices (Monash Branch) as he is a Justice of the Peace.
Cr Ullin declared an Indirect Conflict of Interest – Conflict of Duty in relation to Item 14 – Royal
Victorian Association of Honorary Justices (Monash Branch) as he is a Justice of the Peace; and
an Indirect Conflict of Interest – Conflict of Duty in relation to Item 17 - Glenloch Homes - Council
Representative, as he is a member of the Glenloch Homes Board.
Cr Klisaris declared a Direct Conflict of Interest in relation to Item 1 – 122A Chapel Street,
Windsor, as the subject site is near her residence.
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Cr Sehr declared an Indirect Conflict of Interest – Conflict of Duty in relation to Item 14 – Royal
Victorian Association of Honorary Justices (Monash Branch) as she is a Justice of the Peace.
The General Manager Corporate Services declared a Direct Conflict of Interest in item 7 Consideration Of Rezoning Request For 590 Orrong Road And 4 Osment Street, Armadale as he
owns property within the area.
E.
Questions to Council from Members of the Public
The Mayor Cr Sehr, read the following statement:
During Council’s previous Ordinary Meeting no set of questions to Council was received from
members of the public.
For tonight’s Ordinary Meeting of Council no set of Questions to Council has been received for
response.
F.
Correspondence – (only if related to council business)
Cr Ullin tabled the following correspondence:

Correspondence in relation to Item 5 - 2 Glyndebourne Avenue and 15b Evans Court, Toorak:
 An email (4.9.15) objecting to the development on the grounds of: overshadowing of private
open space; and inadequate setbacks on the side and rear; and requesting the removal of
dwelling 2A.
 An email (7.9.15) from a resident of Glyndebourne Avenue objecting to the application and
seeking the removal of 2A Glyndebourne Avenue on the grounds of: heritage
considerations; overdevelopment; removal of trees and garden; excessive height; and
overshadowing of private open space.
 An email (7.9.15) from a resident of Toorak objecting to the application and seeking the
removal of 2A Glyndebourne Avenue on the grounds of: overdevelopment; loss of trees;
overshadowing of open space; inadequate rear and side setbacks; and exacerbation of
existing traffic and parking congestion.
 An email (7.9.15) from a resident of Glyndebourne Avenue objecting to the application and
seeking the removal of 2A Glyndebourne Avenue on the grounds of: severe residential
amenity impacts; and setbacks that fail to meet ResCode guidelines.

An email (2.9.15) making comments and asking questions about the Harold Holt Swim Centre
gym in relation to: maintenance of equipment; infrastructure; membership; possible rebranding; and costs.

An email (18.8.15) from residents of King Street objecting to a Council decision in relation to a
development at 1655-1659 Malvern Road, Glen Iris, on the grounds of: lack of consultation;
inconsistency of Council decisions; and failure to address key issues raised by residents.
Cr McMorrow tabled the following correspondence:

An email already tabled in relation to Item 5 - 2 Glyndebourne Avenue and 15b Evans Court,
Toorak.
Cr Chandler tabled the following correspondence:

A letter from the Coordinator, Toorak Road South Yarra Business Association, raising a
number of issues in relation to parking in Darling and Murphy Streets as a result of
Page 6
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
developments in Murphy Street, Davis Avenue and Toorak Road. Loss of parking, discarded
rubbish and the storage of building equipment and trucks are affecting the business of traders.

A letter from residents of Irving Road, Toorak, urgently asking that Council impose a two-hour
parking limit on the eastern side of Irving Road and no parking on the western side for those
without resident parking permits.

A multi-signatured letter from 22 residents of Cromwell Road, South Yarra, asking that Council
consider measures to control excessive speeding and increased traffic in that street on the
grounds of pedestrian and resident safety.
Cr Koce tabled the following correspondence:

G.
A
A multi-signatured letter from 22 residents of Cromwell Road, South Yarra, already tabled.
Questions to Council Officers from Councillors
MEASURES TO CURB SPEEDING IN CROMWELL ROAD
Cr Jami Klisaris raised the matter of the item of correspondence tabled by Crs Chandler
and Koce in relation to speeding in Cromwell Road. She noted that she had raised this
matter at a Council Meeting in 2014, but was unsure what had been done since that time.
She noted that she planned to table the letter under Item H – Tabling of Petitions and Joint
Letters. Cr Klisaris asked that a report come to Council about measures Council had taken
to date.
The General Manager City Works, Simon Thomas, took the question on notice.
B
UNDERGROUNDING OF SOUTH YARRA RAILWAY STATION
Cr John McMorrow reminded Council of his strong opinions about the need to underground
South Yarra railway station and the absence of this project from Metro Melbourne’s rail
system plans. He noted that this project had been removed from the plans, with media
suggesting there is no business case for an underground platform at South Yarra. Cr
McMorrow said he was unsure about details of the original plan and asked for: clarification
about how the decision was made; and details of the business case for not undergrounding
the platform.
The CEO, Warren Roberts, took the question on notice, noting that perhaps a question
needs to be asked of the Minister about the business case in relation to South Yarra
railway station.
C
IMPACT OF GRADE SEPARATION AT BURKE ROAD ON TOORONGA ROAD TRADERS
Cr John McMorrow said that the grade separation at Burke Road appeared to be having an
impact on traders. He has received a letter from a Tooronga Road trader. Apparently last
weekend parking was restricted along that road. Cr McMorrow asked if these parking
issues are related to the grade separation.
The CEO, Warren Roberts, took the question on notice.
Page 7
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
D
IMPACT OF MULTI-LEVEL APARTMENTS BEING CONSTRUCTED ON THE CORNER OF FINCH STREET
AND ST JOHNS LANE
Cr Erin Davie said she had been contacted by a Malvern East resident about multi-level
apartments being constructed on the corner of Finch Street and St Johns Lane. The
resident is very concerned about potential damage to his home from vibrations and
damage to the laneway. The resident asks if any restrictions have been imposed on
vehicles using those roadways and if Council has installed any truck monitoring devices.
The CEO, Warren Roberts, took the questions on notice.
H.
Tabling of Petitions and Joint Letters
Cr Klisaris tabled a multi-signatured letter from 22 residents of Cromwell Road, South Yarra,
asking that Council consider measures to control excessive speeding and increased traffic in that
street on the grounds of pedestrian and resident safety.
I.
Notices of Motion
Nil
J.
Reports of Special and Other Committees
The CEO, Warren Roberts, tabled the following Assembly of Councillors Records:








Chapel Street Revitalisation Working Group Meeting held on 27 July 2015
Cato Street Car Park Steering Committee Meeting held on 14 August 2015
Finance Advisory Committee Meeting held on 19 August 2015
Economic Development Arts and Tourism Advisory Committee Meeting held on 7 September
2015
Councillor Briefing meeting held on 31 August 2015
Steering Committee for the Feasibility Study for the future use of the Prahran Town Hall and
Northbrook Meeting held on 7 September 2015
Cato Street Car Park Steering Committee Meeting held on 25 August 2015
Summary of Planning Consultative Meetings for July and August 2015
Cr Chandler reported on a Finance Advisory Committee Meeting held on 19 August as follows:

Financial Statements: These were discussed and sent to the Audit Committee.

Rate Capping Update: The current government proposal requires Council to align 60% with
the CPI and 40% for workplace weighting. Cr Chandler said that Council could expect low rate
increases in coming years.

Minutes: These have been circulated to all Councillors.
K.
Reports of Delegates
Cr Klisaris, as Council’s MAV delegate, reported:

MAV Meeting: Cr Klisaris thanked the Mayor, Cr Sehr, for attending the MAV meeting in her
and Cr Ullin’s absence. She noted that hot topics included: rate capping, pokies legislation and
family violence.

MAV Metro Forum – 10 September 2015: Cr Klisaris and the CEO plan to attend and will
report at the next Council Meeting.
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Cr McMorrow reported on an MAV Meeting he had attended:

Presentation on Level Crossing Removal: The presentation noted that 50 crossings will be
removed over the State Government’s next two terms, focusing on the Frankston line.
Cr McMorrow, as Council’s delegate to the Metro Transport Forum, reported on a meeting:

Presentation: The CEO of VicRoads gave a presentation, noting that VicRoads planned to
focus less on road building and more on ensuring that the road network operated efficiently. It
also planned to support the efficient operation of trains and trams.
Having declared a Direct Conflict of Interest in relation to Item 1 – 112A Chapel Street, Windsor, as
she lives in area f the application, Cr Klisaris left the chamber at 7.17pm.
L.
1
General Business
PLANNING PERMIT APPLICATION 0234/15 - 122A CHAPEL STREET, WINDSOR - PACKAGED
LIQUOR LICENCE ASSOCIATED WITH THE USE OF THE LAND AS A BOTTLE SHOP (AS OF RIGHT
USE)
MOTION:
MOVED CR CLAUDE ULLIN SECONDED CR TINI ATHANASOPOULOS
That a Notice of Decision to Grant a Planning Permit No: 234/15 for the land located
at 122A Chapel Street, Windsor (known as 118 Chapel Street) be issued under the
Stonnington Planning Scheme for packaged liquor licence associated with the use
of the land as a bottle shop (as of right use) subject to the following conditions:
1.
The plans endorsed to accompany the permit must not be amended without the
written consent of the Responsible Authority.
2.
Without the prior written consent of the Responsible Authority, the sale of
liquor is only permitted as follows:
9.00am to 11.00pm Monday to Saturday.
10.00am to 11.00pm Sunday.
12.00 noon to 11.00pm on Anzac Day.
No trading on Good Friday and Christmas Day.
3.
Wine tastings may occur on Fridays between 6.00pm to 8.00pm and are to be
by invitation only, to the satisfaction of the Responsible Authority. Tastings
are to be provided only as a small quantity per serving; appropriate to ‘tasting’
rather than ‘consumption’. Staff are to be instructed to monitor customers’
alcohol consumption during wine tastings to ensure they are not over
consuming. The departure of customers following wine tastings is to be
monitored to ensure their quiet departure from the premises.
4.
The licensee of the liquor licence approved under this permit must become a
member and active participant in the Stonnington Liquor Accord to the
satisfaction of the Responsible Authority.
5.
All deliveries to the premises are to be via Chapel Street only.
6.
Adequate provision must be made for the storage of and collection of wastes
and recyclables within the site. This area must be appropriately graded,
drained and screened from public view to the satisfaction of the Responsible
Authority.
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
7.
The collection of wastes and recyclables from the premises (other than normal
Stonnington City Council Collection) must be conducted between the hours of
7.00am and 4.00pm Mondays to Fridays and between 9.00am and 1.00 pm on
Saturdays to the satisfaction of the Responsible Authority.
8.
Bottles and rubbish must not be removed from within the premises between
the hours of 11pm and 7am the following day.
9.
The provision of music and entertainment on the premises must be limited to
background music or entertainment by performers using non-amplified
instruments unless with the written consent of the Responsible Authority.
10.
This permit will expire if one of the following circumstances applies:
a) The use is not started within two years from the date of this permit.
b) The use is discontinued for a period of two years or more.
In accordance with Section 69 of the Planning and Environment Act 1987, the
Responsible Authority may extend the periods referred to if a request is made
in writing within the prescribed timeframes, where the use allowed by the
permit has not yet started.
NOTES:
A
This permit does not constitute any authority to carry out any building
works or occupy the building or part of the building unless all relevant
building permits are obtained.
B
Unless a permit is not required under the Stonnington Planning Scheme,
signs must not be constructed or displayed without a further planning
permit.
C
The operator must comply with the VCGLR’s Packaged Liquor Code of
Conduct which aims to minimise harm arising from the misuse and abuse of
alcohol. This includes measures such as: display of signage, refusal of
service to minors, Responsible Service of Alcohol (RSA) training, a register,
regular refresher courses, and implementation of a set of house rules
setting out the obligations of staff to supply alcohol in accordance with
established responsible serving of alcohol principles.
D
Background music level, in relation to premises, means a level that enables
patrons to conduct a conversation at a distance of 600 millimetres without
having to raise their voices to a substantial level.
E
At the permit issue date, Section 69 of the Planning and Environment Act
1987 stated that the Responsible Authority may extend the periods referred
to if a request is made in writing within the following timeframes:
i.
ii.
Before or within 6 months after the permit expiry date, where the
development allowed by the permit has not yet started; and
Within 12 months after the permit expiry date, where the development
allowed by the permit has lawfully started before the permit expires.
Carried
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Cr Jami Klisaris returned to the chamber at 7.18pm prior to discussion of Item 2 – 50 Scott Grove,
Glen Iris.
2
PLANNING PERMIT APPLICATION 1141/14 - 50 SCOTT GROVE GLEN IRIS - CONSTRUCTION OF A
THREE STOREY BUILDING ENCOMPASSING SIX DWELLINGS ON A LOT
MOTION:
MOVED CR ERIN DAVIE
SECONDED CR JOHN MCMORROW
That Notice of Refusal to Grant a Planning Permit No: 1141/14 for the land located at
50 Scott Grove Glen Iris be issued under the Stonnington Planning Scheme for the
construction of a multi-dwelling development in a General Residential Zone and a
reduction in the requirements of Clause 52.06 (Car Parking) on the following
grounds:
1. The proposed building design, materials, layout, form and scale, does not respect
the existing neighbourhood character.
2. The proposed building will crowd the site, and fails to comply with a number of
Objectives of Clause 55.
3. The proposed setback to St Andrews Lane is inadequate and is at odds with the
Street Setbacks Objective at Clause 55.03-1.
Carried
3
PLANNING PERMIT APPLICATION 1160/14 - 649 CHAPEL STREET, SOUTH YARRA CONSTRUCTION OF A 20-STOREY MIXED USE BUILDING COMPRISING A RETAIL TENANCY AND 72
TWO-BEDROOM APARTMENTS WITH BASEMENT PARKING WITHIN A CAR STACKER SYSTEM FOR
44 CARS
MOTION:
MOVED CR MATTHEW KOCE SECONDED CR JOHN MCMORROW
That a Notice of Decision to Grant a Planning Permit No: 1160/14 for the land located
at 649 Chapel Street, South Yarra be issued under the Stonnington Planning Scheme
for construction of a mixed use development; use of the land for dwellings; and a
reduction in the standard car parking and loading bay requirements; in a
Commercial 1 Zone and in a Design and Development Overlay, Environmental Audit
Overlay and Land Subject to Inundation Overlay subject to the following conditions:
1.
Before the commencement of the use and development, one copy of plans
drawn to scale and fully dimensioned, must be submitted to and approved by
the Responsible Authority. The plans must be generally in accordance with the
advertised plans Council date stamped 16 March 2015 but modified to show:
a)
b)
Reduction in the height of the building to Level 17 (51.1 metres). The lift
overrun and roof terrace may extend above 51.1m on the basis that they
remain centrally located on the roof;
Gas booster and fire cupboard setback to align with the eastern ground
floor façade to ensure no structures within 3 metres of the Chapel Street
boundary to the satisfaction of the Responsible Authority;
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
c)
d)
e)
f)
g)
h)
i)
j)
Remove all north facing windows from the northern boundary;
Installation of a warning system/signal to the rear lane to warn oncoming
vehicles when the waste collection bay and standard vehicle waiting bay
are occupied;
A schedule of construction materials, external finishes and colours;
No doors to be shown opening into the Right of Way;
Headroom clearance of 2.2m to be confirmed between the access area
and the area with the turning table with any doors in an open position;
Details of bicycle parking design to demonstrate compliance with the
requirements of the Planning Scheme. If proprietary units are to be used,
the product datasheet of the adopted model is to be provided;
Dimensions and connections from the rainwater tank to internal toilets to
be indicated on plans in accordance with the requirements of Condition 6
(Water Sensitive Urban Design Response);
Changes to plans as required to meet Condition 3, 4, 5 and 6;
all to the satisfaction of the Responsible Authority.
2.
The layout of the site and the size, levels, design and location of buildings and
works shown on the endorsed plans must not be modified for any reason
(unless the Stonnington Planning Scheme specifies that a permit is not
required) without the prior written consent of the Responsible Authority.
3.
Concurrent with the endorsement of plans, a landscape plan for the proposed
roof terrace must be submitted to and approved by the Responsible Authority.
4.
Concurrent with the endorsement of plans, a Waste Management Plan must be
submitted to and approved by the Responsible Authority. The Waste
Management Plan must be in accordance with the advertised Waste
Management Plan prepared by Leigh Design Pty Ltd dated 16 October 2014.
5.
Concurrent with the endorsement of any plans pursuant to Condition 1 a
Sustainable Management Plan (SMP) must be submitted to and approved by
the Responsible Authority. Upon approval the SMP will be endorsed as part of
the planning permit and the development must incorporate the sustainable
design initiatives outlined in the SMP to the satisfaction of the Responsible
Authority. Amendments to the SMP must be incorporated into plan changes
required under Condition 1. The report must be generally in accordance with
the SMP submitted with the application prepared by Ark Resources dated 1
December 2014 but modified to include the following:
a)
b)
c)
d)
e)
6.
Details on which initiatives within the Green Star credits will be targeted;
Commitment to provide ceiling fans to all living room/kitchens to improve
natural ventilation potential;
Commitment to provide LED lighting (not compact fluorescent) to all
apartments;
Commitment to provide high efficiency gas instantaneous hot water
systems to residential units and retail tenancy; and
Gross pollutant traps and high efficiency sediment filters to be provided
to enable connection of trafficable areas to rainwater tank. Type and
locations confirmed on plans.
Concurrent with the endorsement of plans, the applicant must provide a Water
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Sensitive Urban Design Response addressing the Application Requirements of
the Water Sensitive Urban Design Policy to the satisfaction of the Responsible
Authority. All proposed treatments included within the Water Sensitive Urban
Design Response must also be indicated on the plans.
7.
The project must incorporate the Water Sensitive Urban Design initiatives
detailed in the endorsed site plan and/or stormwater management report.
8.
The owner at their cost construct an outfall drain within the rear right-of-way to
connect to the Main drain located approximately 25 metres to the North in
Forrest Hill. The drain must be constructed under the supervision and to the
satisfaction of Council in accordance with a plan to be prepared by a suitably
qualified Engineer and approved by Council.
9.
Prior to a building permit being issued, a report for the legal point of discharge
must be obtained from Council and an internal drainage design for the
development must be prepared by a suitably qualified Engineer in accordance
with that report. The drainage must be constructed in accordance with the
Engineer’s design.
10.
All utility services to the subject land and buildings approved as part of this
permit must be provided underground to the satisfaction of the Responsible
Authority by completion of the development.
11.
The level of the footpaths and/or laneways must not be lowered or altered in
any way to facilitate access to the site.
12.
Any poles, service pits or other structures/features on the footpath required to
be relocated to facilitate the development must be done so at the cost of the
applicant and subject to the relevant authority’s consent.
13.
Unless with the prior written approval of the Responsible Authority, the owner
of the land must retain Fender Katsalidis Architects to provide architectural
oversight of the delivery of the detailed design, as shown in the endorsed
plans and endorsed schedule of materials and finishes, during construction of
the development.
14.
Prior to occupation, access for persons with disabilities must be provided in
compliance with the Disability Discrimination Act 1992 and such access must
be maintained at all times the building is occupied or in use.
15.
Before the development starts, areas set-aside for parked vehicles and access
lanes as shown on the endorsed plans must be:
a)
Constructed to the satisfaction of the Responsible Authority.
b)
Properly formed to such levels that they can be used in accordance with
the plans.
c)
Surfaced with an all-weather sealcoat or surfaced with crushed rock or
gravel to the satisfaction of the Responsible Authority.
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
d)
Drained and maintained to the satisfaction of the Responsible Authority.
e)
Line-marked to indicate each car space and all access lanes to the
satisfaction of the Responsible Authority. Parking areas and access lanes
must be kept available for these purposes at all times.
16.
Prior to the occupation of the development approved under this permit, a
report from the author of the Sustainability Management Plan, approved
pursuant to this permit, or similarly qualified person or company, must be
submitted to the Responsible Authority. The report must be to the satisfaction
of the Responsible Authority and must confirm that all measures specified in
the Sustainability Management Plan have been implemented in accordance
with the approved plan.
17.
External lighting must be designed, baffled and located so as to prevent any
adverse effect on adjoining land to the satisfaction of the Responsible
Authority.
18.
Prior to the occupation of the building/ commencement of use, the walls on the
boundary of the adjoining properties must be cleaned and finished to the
satisfaction of the Responsible Authority.
19.
Adequate provision must be made for the storage and collection of wastes and
recyclables within the site prior to the commencement of use or occupation of
the building. This area must be appropriately graded, drained and screened
from public view to the satisfaction of the Responsible Authority.
20.
All plant and equipment (including air-conditioning units) shall be located or
screened so as not to be visible from any of the surrounding footpaths and
adjoining properties (including from above) and shall be baffled so as to
minimise the emission of unreasonable noise to the environment in
accordance with Section 48A of the Environment Protection Act 1970 to the
satisfaction of the Responsible Authority.
21.
Before a sensitive use (residential use, child care centre, pre-school centre or
primary school) commences or before the construction or carrying out of
buildings and works in association with a sensitive use commences, either:
a)
b)
A certificate of environmental audit must be issued for the land in
accordance with Part IXD of the Environment Protection Act 1970, or
An environmental auditor appointed under the Environment Protection
Act 1970 must make a statement in accordance with Part IXD of that Act
that the environmental conditions of the land are suitable for the sensitive
use.
Before the occupation of the building all the conditions of the Statement of
Environmental Audit must be complied with to the satisfaction of the
Responsible Authority.
22.
The use and development allowed by this permit must comply with the
directions and conditions of any statement of environmental audit issued for
the land.
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23.
All the conditions of the Statement of Environmental Audit must be complied
with to the satisfaction of the responsible authority, prior to commencement of
use of the site. Written confirmation of compliance must be provided by a
suitably qualified environmental professional or other suitable person
acceptable to the responsible authority. In addition, sign off must be in
accordance with any requirements in the Statement conditions regarding
verification of works.
Public Transport Victoria
24.
The permit holder must take all reasonable steps to ensure that disruption to
tram operation along Chapel Street is kept to a minimum during the
construction of the development. Foreseen disruptions to tram operations
during construction and mitigation measures must be communicated to
YarraTrams and Public Transport Victoria fourteen days (14) prior. Any damage
to public transport infrastructure must be rectified to the satisfaction of Public
Transport Victoria at the full cost of the permit holder.
Melbourne Water Conditions start
25.
The building must be constructed with finished floor levels a minimum of
600mm above the applicable adjacent flood level which is a minimum of 4.80
metres to Australian Height Datum (AHD).
26.
The entry / exit driveway of the basement car park (turn table area) must be
constructed a minimum of 600mm above the applicable adjacent flood level,
which is a minimum of 4.80m to AHD.
27.
All external doors, windows, vents and openings to the basement car park
must be a minimum of 600mm above the applicable adjacent flood level.
28.
Prior to the issue of an Occupancy Permit, a certified survey plan showing
finished floor levels (as constructed) reduced to the Australian Height Datum
must be submitted to Melbourne Water. The Plan must demonstrate that the
floor levels have been constructed in accordance with Melbourne Water's
requirements.
29.
Pollution and sediment laden runoff shall not be discharged directly or
indirectly into Melbourne Water's drains or waterways.
Melbourne Water Conditions end
30.
This permit will expire if one of the following circumstances applies:
a) The development is not started within two years of the date of this permit.
b) The development is not completed within four years of the date of this
permit.
In accordance with Section 69 of the Planning and Environment Act 1987, a
request may be submitted to the Responsible Authority within the prescribed
timeframes for an extension of the periods referred to in this condition.
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NOTES:
Melbourne Water Footnotes (A, B, C)
A.
If further information is required in relation to Melbourne Water’s conditions
shown above, please contact the Land Development on 9679 7517 quoting
Melbourne Water’s Reference 192743.
B.
Information available at Melbourne Water indicates that the property is not
subject to flooding from Melbourne Water’s drainage system, based on a flood
level that has a probability of occurrence of 1% in any one year. As such, no
additional construction criteria will apply. However, the adjacent applicable
flood level is 4.20 metres to Australian Height Datum (AHD). The property may
also be subject to flooding from council's local drainage system.
C.
For the purposes of the Building Code of Australia - Building in Flood Hazard
Areas,
Melbourne Water recommends that the applicant should seek flow
rate velocity information for local flows from council.
OTHER NOTES:
D.
This permit does not constitute any authority to carry out any building works
or occupy the building or part of the building unless all relevant building
permits are obtained.
E.
The owners and occupiers of the dwelling/s hereby approved are not eligible to
receive “Resident Parking Permits”.
F.
At the permit issue date, Section 69 of the Planning and Environment Act 1987
stated that the Responsible Authority may extend the periods referred to if a
request is made in writing within the following timeframes:
i.
Before or within 6 months after the permit expiry date, where the
development allowed by the permit has not yet started; and
ii. Within 12 months after the permit expiry date, where the development
allowed by the permit has lawfully started before the permit expires.
Carried
4
PLANNING PERMIT APPLICATION 0148/15 - 4 BOND STREET, SOUTH YARRA - BUILDINGS AND
WORKS TO AN EXISTING BUILDING IN A COMMERCIAL 1 ZONE, DESIGN AND DEVELOPMENT
OVERLAY AND ENVIRONMENTAL AUDIT OVERLAY AND A REDUCTION IN THE CAR PARKING
REQUIREMENTS
MOTION:
MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE
That a Planning Permit No: 0148/15 for the land located at 4 Bond Street, South Yarra
be issued under the Stonnington Planning Scheme for buildings and works to an
existing building in a Commercial 1 Zone, Design and Development Overlay and
Environmental Audit Overlay and a reduction in the car parking requirements
subject to the following conditions:
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1.
Before the commencement of the development, three (3) copies of plans drawn
to scale and fully dimensioned, must be submitted to and approved by the
Responsible Authority. The plans must be generally in accordance with the
plans advertised but modified to show:
a) The roof plan annotated to confirm connection of the solar photovoltaic
panels to common area uses.
b) Cross-section diagram of the rainwater garden.
c) Any changes required by condition 5.
d) Any changes required by condition 7.
All to the satisfaction of the Responsible Authority.
2.
The layout of the site and the size, levels, design and location of buildings and
works shown on the endorsed plans must not be modified for any reason
(unless the Stonnington Planning Scheme specifies that a permit is not
required) without the prior written consent of the Responsible Authority.
3.
Concurrent with the endorsement of plans, a Waste Management Plan must be
submitted to and approved by the Responsible Authority. The Waste
Management Plan must be generally in accordance with the one prepared by
Leigh Design (dated 5 May 2015) Council date stamped 26 May 2015 to the
satisfaction of the Responsible Authority.
4.
Concurrent with the endorsement of any plans pursuant to Condition 1 an
updated Sustainable Management Plan (SMP) must be submitted to and
approved by the Responsible Authority. Upon approval the SMP will be
endorsed as part of the planning permit and the development must incorporate
the sustainable design initiatives outlined in the SMP to the satisfaction of the
Responsible Authority. The SMP must be generally in accordance with the one
prepared by Urban Digestor (dated 4 May 2015) and Council date stamped 26
May 2015 but modified to show:
a)
b)
c)
The renewable energy system size modified to 0.625 kW (5kw divided by
the number of tenancies and dwelling proposed).
A commitment to a construction phase stormwater pollution reduction
strategy.
Indicative management and maintenance measures for the proposed
raingarden.
5.
Prior to the occupation of the development approved under this permit, a
report from the author of the Sustainability Management Plan, approved
pursuant to this permit, or similarly qualified person or company, must be
submitted to the Responsible Authority. The report must be to the satisfaction
of the Responsible Authority and must confirm that all measures specified in
the Sustainability Management Plan have been implemented in accordance
with the approved plan.
6.
Concurrent with the endorsement of plans, the applicant must provide an
updated Water Sensitive Urban Design Response addressing the Application
Requirements of the Stormwater Management (Water Sensitive Urban Design)
Policy to improve performance of the development against Clause 22.18 to the
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satisfaction of the Responsible Authority.
7.
The project must incorporate the Water Sensitive Urban Design initiatives
detailed in the endorsed site plan and/or stormwater management report.
8.
Prior to occupation, access for persons with disabilities must be provided in
compliance with the Disability Discrimination Act 1992 and such access must
be maintained at all times the building is occupied or in use.
9.
Any poles, service pits or other structures/features on the footpath required to
be relocated to facilitate the development must be done so at the cost of the
applicant and subject to the relevant authority’s consent.
10.
Prior to the occupation of the building/commencement of use, the walls on the
boundary of the adjoining properties must be cleaned and finished to the
satisfaction of the Responsible Authority.
11.
All plant and equipment (including air-conditioning units) shall be located or
screened so as not to be visible from any of the surrounding footpaths and
adjoining properties (including from above) and shall be baffled so as to
minimise the emission of unreasonable noise to the environment in
accordance with Section 48A of the Environment Protection Act 1970 to the
satisfaction of the Responsible Authority.
12.
This permit will expire if one of the following circumstances applies:
a) The development is not started within two years of the date of this permit.
b) The development is not completed within four years of the date of this
permit.
In accordance with Section 69 of the Planning and Environment Act 1987, a
request may be submitted to the Responsible Authority within the prescribed
timeframes for an extension of the periods referred to in this condition.
Notes
a) This permit does not constitute any authority to carry out any building works or
occupy the building or part of the building unless all relevant building permits
are obtained.
b) Unless a permit is not required under the Stonnington Planning Scheme, signs
must not be constructed or displayed without a further planning permit.
c) At the permit issue date, Section 69 of the Planning and Environment Act 1987
stated that the Responsible Authority may extend the periods referred to if a
request is made in writing within the following timeframes:
i.
Before or within 6 months after the permit expiry date, where the
development allowed by the permit has not yet started; and
ii. Within 12 months after the permit expiry date, where the development
allowed by the permit has lawfully started before the permit expires.
Carried
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5
PLANNING PERMIT APPLICATION 0015/15 - 2 GLYNDEBOURNE AVENUE AND 15B EVANS COURT,
TOORAK - ALTERATIONS AND ADDITIONS TO THE EXISTING DWELLING FRONTING
GLYNDEBOURNE AVENUE AND CONSTRUCTION OF TWO NEW DWELLINGS TO THE SIDE/REAR OF
THIS EXISTING DWELLING
MOTION:
MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER
That a Notice of Decision to Grant a Planning Permit No: 15/15 for the land located at
2 Glyndebourne Avenue & 15B Evans Court, Toorak be issued under the
Stonnington Planning Scheme for the partial demolition and the construction
additions to the existing dwelling and the construction of a multi-dwelling
development in a General Residential Zone and in a Heritage Overlay, and a
reduction in the car parking at subject to the following conditions:
1.
Before the commencement of the development, 1 copy of plans drawn to scale
and fully dimensioned, must be submitted to and approved by the Responsible
Authority. The plans must be generally in accordance with the advertised plans
but modified to show the following changes:
a. The details of the windows, walls and roof of the additions to the dwelling
at 2 Glyndebourne Avenue to match those of the original dwelling;
b. An amended colour, material and finishes schedule to include a modified
colour scheme appropriate to the period of construction for the existing
dwelling at 2 Glyndebourne Avenue;
c. An amended colour schedule to indicate that the new dwellings are
sympathetic to the existing dwelling at 2 Glyndebourne Avenue;
d. Deletion of dwelling 2A and subsequent update of all documentation to be
endorsed to remove reference to this dwelling;
e. The driveway width for the two new dwellings must be 3m minimum width
along the entire length;
f. A minimum headroom clearance of 2.2m needs to be shown at the entry
point of the garages;
g. Provide sightline triangles and/or limit the height of structures, including
foliage, to a maximum of 1m within the sight triangles to the satisfaction of
Council’s traffic Engineer;
h. The garage dimensions to be in accordance with Clause 52.06-8 of the
Stonnington Planning Scheme;
i. Doors opening into the garage parking areas to be revised to open
outwards;
j. An existing plan of the second floor (attic) of the existing dwelling at No. 2
Glyndebourne;
k. Clarification of the modifications to the existing dwelling at No. 2
Glyndebourne at second floor level toward the front (north) relating to the
two front ‘nibs’ and windows;
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COUNCIL MINUTES
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l. Correct labelling of all elevations;
m. Screening of the west-facing first floor bedroom windows of Dwelling 2B in
accordance with the requirements of Standard B22 of ResCode;
n. The size of the rainwater tanks on the development plans to accord with
the size nominated in the SDA and STORM reports;
o. Details on the permeable paving and decking proposed, including crosssections or typologies;
p. Amend Plan TP-131 to change ‘water tanks’ to read ‘rainwater tanks’;
q. The rainwater tanks annotated to confirm the connection to all internal
toilets;
r. Roof plans to be annotated to confirm drainage areas to be connected to
the rainwater tank;
s. External shading devices such as extended eaves or external louvers
provided to north facing windows;
t. The fence along the driveway and the driveway/entry gate reduced in
height to 1.5m;
u. Any changes required by the Water Sensitive Urban Design Response
(Condition 3) of this permit;
v. Any changes required by the Sustainable Design Assessment (Condition 6)
of this permit;
w. Any changes required by the Landscape Plan (Condition 7) of this permit;
x. Any changes required by the Tree Management Plan (Condition 9) of this
permit;
2.
The layout of the site and the size, levels, design and location of buildings and
works shown on the endorsed plans must not be modified for any reason
(unless the Stonnington Planning Scheme specifies that a permit is not
required) without the prior written consent of the Responsible Authority.
3.
Concurrent with the endorsement of any plans pursuant to Condition 1, the
applicant must provide a Water Sensitive Urban Design Response addressing
the Application Requirements of the Water Sensitive Urban Design Policy at
Clause 22.18 to the satisfaction of the Responsible Authority. All proposed
treatments included within the Water Sensitive Urban Design Response must
also be indicated on the plans. Changes to be incorporated within this report
include revision of the STORM assessment to include areas and treatments for
2 Glyndebourne Avenue, a site plan confirming areas considered
permeable/impermeable for the purposes of the STORM tool.
4.
The project must incorporate the Water Sensitive Urban Design initiatives
detailed in the endorsed site plan and/or stormwater management report.
5.
The level of the footpaths and/or laneways must not be lowered or altered in
any way to facilitate access to the site.
6.
Concurrent with the endorsement of any plans pursuant to Condition 1 an
amended Sustainable Design Assessment (SDA) must be submitted to and
approved by the Responsible Authority. The SDA must include the existing
dwelling at 2 Glyndebourne Avenue, and address the concerns with the
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
existing report relating to Indoor Environmental Quality and Energy Efficiency.
Details of the permeable paving and decking, including information on
indicative management and maintenance, to be included. This report must
also confirm the stormwater approach to be taken.
Upon approval the SDA will be endorsed as part of the planning permit and the
development must incorporate the sustainable design initiatives outlined in the
SDA to the satisfaction of the Responsible Authority. Amendments to the SDA
must be incorporated into plan changes required under Condition 1. The report
must include, but not limited to, the following:
a.
Demonstrate how Best Practice measures from each of the 10 key
Sustainable Design Categories of Stonnington Council’s Sustainable
Design Assessment in the Planning Process (SDAPP) have been
addressed.
b.
Identify relevant statutory obligations, strategic or other documented
sustainability targets or performance standards.
c.
Document the means by which the appropriate target or performance is
to be achieved .
d.
Identify responsibilities and a schedule for implementation, and ongoing
management, maintenance and monitoring.
e.
Demonstrate that the design elements, technologies and operational
practices that comprise the SDA can be maintained over time.
All works must be undertaken in accordance with the endorsed Sustainability
Management Plan to the satisfaction of the Responsible Authority. No
alterations to the Sustainable Management Plan may occur without written
consent of the Responsible Authority.
7.
Before the development starts, a landscape plan to be prepared by a landscape
architect or suitably qualified or experienced landscape designer, must be
submitted to and approved by the Responsible Authority. When approved, the
landscape plan will be endorsed and will then form part of the permit. The
landscape plan must be in accordance with the landscape concept plan
submitted with the application but modified to show):
a)
b)
c)
All permeable surfaces and stormwater treatment areas (including
raingardens) including details;
Details on permeable paving and decking with information on indicative
management and maintenance to be included within the SDA;
Details of all proposed hard surface materials including pathways,
driveways or decked areas.
8.
Before the occupation of the development, the landscaping works as shown on
the endorsed plans must be carried out and completed to the satisfaction of
the Responsible Authority. Landscaping must then be maintained to the
satisfaction of the Responsible Authority, including that any dead, diseased or
damaged plants are to be replaced.
9.
Before the development (including excavation and demolition) starts, a tree
protection fence must be erected around the street tree in front of the site.
Fencing is to be compliant with Section 4 of AS 4970.
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
10.
No vehicular or pedestrian access, trenching or soil excavation is to occur
within the Tree Protection Zone without the written consent of the Responsible
Authority. No storage or dumping of tools, equipment or waste is to occur
within the Tree Protection Zone.
11.
Prior to the commencement of the development, approval for the
variation/realignment of the carriageway easement must be obtained pursuant
to Clause 52.02 of the Stonnington Planning Scheme.
12.
This permit will expire if one of the following circumstances applies:
a) The development is not started within two years of the date of this
permit.
b) The development is not completed within four years of the date of this
permit.
In accordance with Section 69 of the Planning and Environment Act 1987, a
request may be submitted to the Responsible Authority within the prescribed
timeframes for an extension of the periods referred to in this condition.
NOTES:
A This permit does not constitute any authority to carry out any building
works or occupy the building or part of the building unless all relevant
building permits are obtained.
B
The crossovers must be constructed to Council’s Standard Vehicle
Crossover Guidelines unless otherwise approved by the Responsible
Authority.
C
Nothing in this permit hereby issued shall be construed to allow the removal
of, damage to or pruning of a significant tree (including the roots) without
the further written approval of Council.
“Significant tree” means a tree:
a) with a trunk circumference of 180 centimetres or greater measured at
its base; or
b) with a trunk circumference of 140 centimetres or greater measured at
1.5 metres above its base; or
c) listed on the Significant Tree Register.
Please contact the Council Arborists on 8290 1333 to ascertain if permission
is required for tree removal or pruning or for further information and
protection of trees during construction works.
D
Nothing in the permit hereby issued may be construed to allow the removal
of, damage to or pruning of any street tree without the further written
consent of the Stonnington City Council. Contact the Council Arborists on
8290 1333 for further information.
E
A report for the legal point of discharge must be obtained from Council and
a drainage design for the development must be prepared by a suitably
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MONDAY 7 SEPTEMBER 2015
qualified Engineer in accordance with that report prior to a building permit
being issued. The drainage must be constructed in accordance with the
Engineer’s design.
F
The owners and occupiers of the dwelling/s hereby approved are not eligible
to receive “Resident Parking Permits”.
G
At the permit issue date, Section 69 of the Planning and Environment Act
1987 stated that the Responsible Authority may extend the periods referred
to if a request is made in writing within the following timeframes:
i. Before or within 6 months after the permit expiry date, where the
development allowed by the permit has not yet started; and
ii. Within 12 months after the permit expiry date, where the development
allowed by the permit has lawfully started before the permit expires.
Carried
6
AMENDMENT C172 - CHAPEL REVISION - CONSIDERATION OF PANEL REPORT
MOTION:
MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE
That Council:
1. Notes the release of the Planning Panel Report on Amendment C172 – Chapel
reVision to the public.
2. On considering the independent Panel report, adopts Amendment C172 with
changes since exhibition as detailed in Attachments 1 and 4, pursuant to Section
29(1) of the Planning and Environment Act 1987.
3. Authorise officers to make refinements to the endorsed version of the draft
Chapel reVision Structure Plan and background documents to provide for
consistency with the provisions of Amendment C172, minor editing corrections,
and finalisation of the documents, consistent with Attachment 5.
4. Submits the adopted Amendment C172 – Chapel reVision to the Minister for
Planning for approval, in accordance with Section 31(1) of the Planning and
Environment Act 1987.
5. Advise all submitters of Council’s decision in relation to proposed Amendment
C172 – Chapel reVision.
Carried
Having declared a Direct Conflict of Interest in relation to Item 7 - Consideration of Rezoning
Request for 590 Orrong Road and 4 Osment Street, Armadale, as he owns a property within the
area, the General Manager Corporate Services, Geoff Cockram, left the chamber at 7.34pm prior
to discussion of Item 7.
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
7
CONSIDERATION OF REZONING REQUEST FOR 590 ORRONG ROAD AND 4 OSMENT STREET,
ARMADALE
MOTION:
MOVED CR ERIN DAVIE
SECONDED CR TINI ATHANASOPOULOS
That Council:
1. Support the request to rezone 590 Orrong Road and 4 Osment Street, Armadale
to be part Mixed Use (MUZ) and part General Residential (GRZ10) under section
20(4) of the Planning and Environment Act 1987 subject to the following:
-
The application of an Environmental Audit Overlay, if applicable at the time
a decision is made
-
All statutory fees being met by the owner
2. Writes a letter to Contour advising of Council’s resolution.
3. Note that notification of this request has been sent to all previous submitters to
amendment C153, the Orrong Group Committee and immediately adjoining
landowners.
Carried
The General Manager Corporate Services, Geoff Cockram, returned to the chamber at 7.35pm
prior to discussion of Item 8 – Local Government Performance Report 2014-15.
8
LOCAL GOVERNMENT PERFORMANCE REPORT 2014-15
MOTION:
MOVED CR JOHN CHANDLER SECONDED CR JOHN MCMORROW
That Council:
1.
Approves in principle the Performance Statement, Report of Operations and
Management and Governance Checklist for the year ended June 2015.
2. Authorises two Councillors, namely the Mayor, Councillor Melina Sehr, and
Councillor member of the Audit Committee, Councillor John McMorrow, to certify
the Performance Statement for the year ended 30 June 2015, in its final form after
any changes recommended or agreed by the auditor have been made, in
accordance with the Local Government (Planning and Reporting) Regulations
2014 and in the event of either of the above Councillors not being available, a
Councillor who has been Mayor of the City of Stonnington is to be the authorised
substitute.
3. After receipt of the Auditor General Victoria’s report, a meeting of the Council will
be arranged to consider the Annual Report 2014/15 incorporating the
Performance Statement, Report of Operations and Governance and Management
Checklist.
Carried
9
FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2015
MOTION:
MOVED CR JOHN CHANDLER SECONDED CR MATTHEW KOCE
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
That Council:
1. approves in principle the financial statements for the year ended 30 June 2015;
2. authorises two Councillors, namely the Mayor, Councillor Melina Sehr, and
Councillor member of the Audit Committee, Councillor John McMorrow, to certify
the financial statements for the year ended 30 June 2015, in their final form after
any changes recommended or agreed to by the auditor have been made, in
accordance with the Local Government (Planning and Reporting) Regulations
2014 and in the event of either of the above Councillors not being available, a
Councillor who has been Mayor of the City of Stonnington is to be the authorised
substitute;
3. after receipt of the Auditor General Victoria’s report, a meeting of the Council be
arranged to consider the Annual Report 2014/15 incorporating the financial
statements
Carried
10
CITY OF STONNINGTON CHRISTMAS PROGRAM 2015
MOTION:
MOVED CR ERIN DAVIE
SECONDED CR JAMI KLISARIS
That Council endorses the consolidation of the Ardrie Park and Central Park
Christmas activities to create two Christmas concerts as part of the annual program
in Como Park and Central Park.
Carried
11
TOORAK ROAD, TOORAK - TRAM TERMINUS PROPOSAL UPDATE
MOTION:
MOVED CR MATTHEW KOCE SECONDED CR JAMI KLISARIS
That Yarra Trams be advised:
1. Council supports improvements to public transport.
2. The preferred location of the Toorak Road tram terminus is east of Glenferrie
Road, which is in line with Yarra Trams preference.
3. Given that VicRoads as the Co-Ordinating Road Authority does not support a
terminus east of Glenferrie Road, Council acknowledges that the proposed
location west of Glenferrie Road improves safety outcomes for tram passengers
and Toorak Road motorists.
4. It is recommended that Yarra Trams consider the alternative arrangement
prepared as part of the road safety audit included with this report, which features
a side platform on the north side of Toorak Road.
5. Council seeks further advice on what level and type of compensation will be
made available to abutting residents who suffer any independently verified loss
as a result of the works.
6. Council write to Yarra Trams to confirm that the terminus will not impact on the
operation of the intersections at Toorak Rd/Glenbervie Rd and Toorak
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Rd/Grosvenor Crt and how the issues of adequate sight distance for turning
vehicles at these intersections has been addressed.
7. Council write to the Minister for Transport outlining Council’s concerns and
setting out Council’s preferred option for the new platform and terminus.
Carried
12
ELIZABETH STREET, MALVERN - ARTERIAL ROAD INTERSECTIONS - TRAFFIC INVESTIGATION
MOTION:
MOVED CR MATTHEW KOCE SECONDED CR JOHN CHANDLER
That:
1. Council notes the results of the traffic investigation and assessment of the
various traffic management options.
2. Council approach VicRoads requesting that the 'Keep Clear' area in the east
bound lane on Toorak Road be extended further east providing a larger ‘storage
area’/gap for motorists turning right at the Toorak Road/Elizabeth Street.
3. Residents requesting turn bans at Elizabeth Street/Toorak Road be advised of
the outcome of the investigations and Councils determination accordingly.
4. Council write to VicRoads to request that 40kph zones be considered for
implementation in Toorak Rd the vicinity of the intersection with Elizabeth St
5. A further report be prepared considering intersection improvement options such
as;
a) activating the pedestrian lights on Malvern Rd so as to assist traffic
entering at the intersection with Elizabeth Street,
b) reconfiguring the Toorak Rd intersection to provide left and right turn exit
lanes.
Carried
13
REQUEST FOR ASSISTANCE WITH HERITAGE RESTORATION OF BUILDINGS IN CHAPEL STREET
AND ASSOCIATED MATTERS
MOTION:
MOVED CR JOHN CHANDLER SECONDED CR JAMI KLISARIS
That Council:
1. Consider waiving scaffolding/road occupation permit fees etc. for other façade
restoration type projects in Chapel Street on a case by case basis;
2. Enter into an agreement with VicRoads to accept the maintenance responsibility
for 14 nominated signal boxes along Chapel St for a period of one year, that the
actual maintenance requirements be assessed over that period, and that the
appropriate Council departments be requested to develop a proposal(s) for
community art work on the signal boxes as appropriate;
3. Decline the request from the Chapel Precinct Committee to undertake the
management of the heritage restoration of the facade of the privately owned
heritage building - the Prahran Arcade located at 282 – 284 Chapel Street
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COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Prahran;
4. Advise the Chapel Precinct Committee accordingly.
Carried
The Mayor, Cr Sehr, asked former Mayor, Cr Koce, to take the Chair as having declared an
Indirect Conflict of Interest – Conflict of Duty in relation to Item 14 - Royal Victorian Association of
Honorary Justices (Monash Branch), Cr Sehr vacated the chair and Crs Ulllin, Chandler and Sehr
left the chamber at 7.56pm.
BLOCK MOTION
Item 14: Royal Victorian Association of Honorary Justices (Monash Branch)
Item 15: Community Grant 2015-2016 Malvern Historical Society
14
ROYAL VICTORIAN ASSOCIATION OF HONORARY JUSTICES (MONASH BRANCH)
MOTION:
MOVED CR JOHN MCMORROW
SECONDED CR ERIN DAVIE
That Council grant the in-kind application from the Royal Victorian Association of
Honorary Justices (Monash Branch) for three uses of the Malvern Council Chamber
and supper at a cost of $500 (ext GST).
Carried
AND
15
COMMUNITY GRANT 2015-2016 MALVERN HISTORICAL SOCIETY
MOTION:
MOVED CR JOHN MCMORROW
SECONDED CR ERIN DAVIE
That the in-kind application from Malvern Historical Society for one use of the
Malvern Town Hall Upstairs Foyer on Wednesday 18 November 2015 at an in kind
cost of $316 be granted.
Carried
Crs Sehr, Chandler and Ullin returned to the chamber at 7.58pm prior to discussion of Item 16 Prahran Market Operating Report to Council for the Quarter Ended 30 June 2015 and Cr Sehr
assumed the Chair.
16
PRAHRAN MARKET OPERATING REPORT TO COUNCIL FOR THE QUARTER ENDED 30 JUNE 2015
MOTION:
MOVED CR MATTHEW KOCE SECONDED CR TINI ATHANASOPOULOS
That Council receives the Prahran Market operating report to Council for the quarter
ended 30 June 2015.
Carried
Having declared a Conflict of Interest – Conflict of Duty in relation to Item 17 - Glenloch Homes Council Representative, as he is a member of the Board, Cr Ullin left the chamber at 7.59pm.
17
GLENLOCH HOMES - COUNCIL REPRESENTATIVE
Page 27
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
MOTION:
MOVED CR JAMI KLISARIS SECONDED CR JOHN MCMORROW
That Council nominates Cr Jim Athanasopoulos to the Glenloch Homes Committee.
Carried
Cr Ullin returned to the chamber at 8.00pm prior to discussion of Item M – Other General
Business.
M.
Other General Business
Cr Klisaris thanked Council Officers for their hard work organising the Spring Fashion Hall of Fame
VIP evening, held on Wednesday 2 September. The evening event featured an interview with 2015
inductees: renowned sleepwear designer, Peter Alexander, and the family of the late fashion
doyenne, Mary Lipshut. Cr Klisaris said it was an absolutely wonderful night, attended by some
famous names in Australian fashion. This cool, young, fun event is growing and gaining more
prestige each year.
Cr Davie said she had attended the opening of the new season at Chadstone East Bowls and the
Lacrosse Club of Victoria’s Grand Final Day. The President of Lacrosse Victoria complimented the
City of Stonnington on the quality of the ground provided.
The Mayor, Cr Sehr, noted that the General Manager Social Development, Connie Gibbons, was
retiring in two weeks and that this would be her last Council Meeting at Stonnington. Cr Sehr
wished Connie all the best and thanked her for being a wonder leader of the Social Development
area. She had made a number of amazing changes and would be dearly missed. One of Connie’s
innovations was to bring a Save the Dog into the office to help socialise the animal.
Cr Davie noted that she and Cr Klisaris were both members of the Social Development Advisory
Committee, and had worked with the General Manager Social Development, Connie Gibbons, for
their whole time on Council. Cr Davie thanked Connie for all her work and support, and the
immense breadth of what she had covered in all matters which came before the Committee.
N.
Urgent Business
Nil
O.
Confidential Business
PROCEDURAL MOTION: MOVED CR JOHN MCMORROW
SECONDED CR JAMI KLISARIS
That the meeting be closed to the public to consider the following matters that are
confidential in accordance with Section 89(2) of the Local Government Act 1989 for the
reasons specified: (8.05PM)
(8.05pm)Confidential Matter
Reason for Confidentiality
1. Amendment C197 - Public Acquisition Overlay,
Armadale - Consideration of Options
89 (2)(h) a matter which the
Council or special committee
considers would prejudice the
Council or any person
2. Prahran Market Financial Report to Council for
the Period Ended 30 June 2015
89 (2)(d) contractual matters
3. Christmas Decorations 2015-17 - Artwork
89 (2)(h) a matter which the
Council or special committee
considers would prejudice the
Page 28
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Council or any person
Carried
Cr Chandler left the meeting at 8.07pm prior to discussion of Confidential Business.
Cr Chandler returned to the meeting at 8.09pm.
PROCEDURAL MOTION: MOVED CR JOHN MCMORROW
SECONDED CR ERIN DAVIE
That the meeting be opened to the public. (8.11pm)
Carried
PROCEDURAL MOTION: MOVED CR JOHN MCMORROW
SECONDED CR MATTHEW KOCE
That Council’s decision in relation to Item 1 - Amendment C197 - Public Acquisition
Overlay, Armadale - Consideration of Options, be read into the Minutes:MOTION:
MOVED CR MATTHEW KOCE SECONDED CR TINI ATHANASOPOULOS
That Council:
1. Defers consideration of the Panel’s Report on Amendment C197 and the decision to
abandon or adopt the Amendment until mid-2016 following the preparation of a
revised Toorak Park Masterplan.
2. Writes to submitters to Amendment C197 notifying them of Council’s decision.
3. Writes to the Minister for Planning to request a Practice Note guiding local
government in the application of the Public Acquisition Overlay to land for the
purpose of public open space.
Carried
There being no further business the meeting closed at 8.11pm.
Confirmed on Monday 21 September 2015
...................................................................................
CR MELINA SEHR, MAYOR
Page 29
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Copy of Cr J Athanasopoulos Oath of Office
Page 30
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS:
Date: 27th July 2015
Name of Meeting: Chapel Street Revitalisation Working Group
Time: 4.30pm
Assembly Location: Malvern Town Hall Meeting Room 1
IN ATTENDANCE:
Councillors:
The Mayor, Cr Melina Sehr (Cr. MS) Meeting Chair
Cr Claude Ullin (Cr. CU)
Cr. Erin Davie; (Cr. ED)
Cr John Chandler (Cr. JC)
Cr John McMorrow (Cr. JM)
Cr.Jami Klisaris; (Cr. JC)
Cr Matthew Koce (Cr MK)
Cr Tini Athanasopoulos (Cr. TA)
Council Officers:
Warren Roberts – CEO (WR)
Simon Thomas – General Manager, City Works (ST)
Francesca Valmorbida – Manager, Economic & Cultural Dev. (FV)
Rick Kwasek – Manager, Public Spaces and Capital Works (RK)
Matter/s Discussed: Agenda included.
Progress of Works Update
Greville Street Urban Renewal – Consultation Update
Painting of street poles / Signal boxes
Chapel Street Precinct Association Inc. Update
Events planned for 15/16
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
Nil
Council Officers:
Nil
Form completed by: Abbey Marie
Page 31
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS:
Date: 14th August 2015
Name of Meeting: Cato Street Car Park – Steering Group
Meeting
Time: 4pm
Assembly Location: MTH – Meeting Room 1
IN ATTENDANCE:
Councillors:
Cr Melina Sehr (Mayor); Cr Matthew Koce; Cr John Chandler;
Council Officers:
Warren Roberts (CEO); Simon Thomas – General Manager City Works, Stuart Draffin
General Manager Planning and Development;
–Rick Kwasek – Manager, Public Spaces and Capital Works
Matter/s Discussed: (Agenda & Minutes attached)
Appointment of Chair,
Presentation from the preferred Tenderer – Project Management Services.
Project management appointment tabled in the minutes for consideration by the Committee. Other
Business
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
Nil
Council Officers:
Nil
Form completed by: Abbey Marie
Page 32
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS
Meeting
: Finance Advisory Committee
Date
: 19 August 2015
Time
: 4 – 4.40pm
Assembly Location : GM Corporate Services Office, Stonnington City Centre
IN ATTENDANCE
Councillors
Cr John Chandler – Chair
Council Officers
Geoff Cockram, General Manager Corporate Services
Scott Moore, Manager Finance
Matter/s Discussed
1. Preliminary Year End Results to 30 June 2015
2. Auditor General Closing Meeting of 14 August 2015
3. Rate Capping – Essential Services Commission draft report.
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
Nil
Council Officers:
Nil
Form completed by:
Geoff Cockram
GENERAL MANAGER CORPORATE SERVICES
Page 33
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned
IMMEDIATELY to Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS
Date: Monday 31 August 2015
Councillor Briefing
Time: 6.07pm
Assembly Location: Council Chamber, Stonnington City Centre, Malvern
IN ATTENDANCE
Councillors:
Cr Sehr (Mayor)
Cr Ullin
Cr Davie
Cr Klisaris
Cr Chandler
Cr McMorrow
Cr Koce
Cr T Athanasopoulos
Cr J Athanasopoulos
Warren Roberts (CEO)
Connie Gibbons
Simon Thomas
Karen Watson
Stuart Draffin
Fabienne Thewlis
Susan Price
Geoff Cockram
Augarette Malki
Francesca Valmorbida
Tom Haysom
Simon Holloway
Scott Moore
Jacinda Hunt
Lisa Stafford
Council Officers:
Tony Oulton
Matter/s Discussed:
1.
MELBOURNE METRO RAIL PROJECT
2.
TOORAK ROAD, TOORAK - TRAM TERMINUS PROPOSAL UPDATE
3.
AMENDMENT C172 - CHAPEL REVISION - CONSIDERATION OF PANEL REPORT
4.
AMENDMENT C197 - PUBLIC ACQUISITION OVERLAY, ARMADALE - CONSIDERATION OF OPTIONS
FOR NEXT STEPS
5.
CONSIDERATION OF REZONING REQUEST FOR 590 ORRONG ROAD AND 4 OSMENT STREET,
ARMADALE
6.
INDOOR STADIUM FEASIBILITY - STAGE 1
7.
LOCAL GOVERNMENT PERFORMANCE REPORT 2014-15
8.
CHRISTMAS DECORATIONS 2015-17 - ARTWORK
9.
CITY OF STONNINGTON CHRISTMAS PROGRAM 2015
10. ELIZABETH STREET, MALVERN - ARTERIAL ROAD INTERSECTIONS - TRAFFIC INVESTIGATION
11. REQUEST FOR ASSISTANCE WITH HERITAGE RESTORATION OF BUILDINGS IN CHAPEL STREET AND
ASSOCIATED MATTERS
12. PLANNING PERMIT APPLICATION 0015/15 - 2 GLYNDEBOURNE AVENUE AND 15B EVANS COURT,
TOORAK - ALTERATIONS AND ADDITIONS TO THE EXISTING DWELLING FRONTING GLYNDEBOURNE
Page 34
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
AVENUE AND CONSTRUCTION OF TWO NEW DWELLINGS TO THE SIDE/REAR OF THIS EXISTING
DWELLING
PLANNING PERMIT APPLICATION 0234/15- 122A CHAPEL STREET, WINDSOR - PACKAGED LIQUOR
LICENCE ASSOCIATED WITH THE USE OF THE LAND AS A BOTTLE SHOP (AS OF RIGHT USE)
PLANNING PERMIT APPLICATION 1141/14 - 50 SCOTT GROVE GLEN IRIS - CONSTRUCTION OF A
THREE STOREY BUILDING ENCOMPASSING SIX DWELLINGS ON A LOT
PLANNING PERMIT APPLICATION 1160/14 - 649 CHAPEL STREET, SOUTH YARRA - CONSTRUCTION
OF A 20-STOREY MIXED USE BUILDING COMPRISING A RETAIL TENANCY AND 72 TWO-BEDROOM
APARTMENTS WITH BASEMENT PARKING WITHIN A CAR STACKER SYSTEM FOR 44 CARS
PLANNING PERMIT APPLICATION 0148/15 - 4 BOND STREET, SOUTH YARRA - BUILDINGS AND
WORKS TO AN EXISTING BUILDING IN A COMMERCIAL 1 ZONE, DESIGN AND DEVELOPMENT OVERLAY
AND ENVIRONMENTAL AUDIT OVERLAY AND A REDUCTION IN THE CAR PARKING REQUIREMENTS
GLENLOCH HOMES - COUNCIL REPRESENTATIVE
FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 JUNE 2015
PRAHRAN MARKET OPERATING REPORT TO COUNCIL FOR THE QUARTER ENDED 30 JUNE 2015
PRAHRAN MARKET FINANCIAL REPORT TO COUNCIL FOR THE PERIOD ENDED 30 JUNE 2015
ROYAL VICTORIAN ASSOCIATION OF HONORARY JUSTICES (MONASH BRANCH)
COMMUNITY GRANT 2015-2016 MALVERN HISTORICAL SOCIETY
SERVICE PRESENTATION - ANIMAL MANAGEMENT
RECORD OF INCOMING VCAT APPEALS
Other matters discussed Briefly
 Harold Holt Pool and status of road
 Horace Petty Estate.
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
17. Glenloch Homes - Council Representative
Cr Ullin indicated that he had a Conflict of Interest in this item as he is a member of
the Board and left the meeting at 10.12pm.
13. Planning Permit Application 0234/15- 122A Chapel Street, Windsor Packaged Liquor Licence Associated With The Use Of The Land As A Bottle
Shop (As Of Right Use)
Cr Klisaris declared a Conflict of Interest in this item as she lives in the adjoining
street and left the meeting at 9.42pm and returned at 9.46pm.
21. Royal Victorian Association of Honorary Justices (Monash Branch)
Crs Sehr and Chandler indicated that thye had a Conflict of Interest in this item
together with Cr Ullin (who was already out of the meeting) as they are all JPs and
vacated the Chamber at 10.14pm. Crs Ullin and Sehr returned to the meeting at
10.15pm. Cr Chandler returned to the meeting at 10.18pm
Council Officers:
5. Consideration of Rezoning Request for 590 Orrong Road and 4 Osment
Street, Armadale
Geoff Cockram left the meeting at 7.26pm due to a Conflict of Interest as he owns
property in the area of the matter and returned at 7.28pm.
Form completed by: Fabienne Thewlis
Page 35
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS:
Name of Meeting:
Economic Development Arts and Tourism Advisory Committee
Assembly Location: Meeting Room 1, Stonnington City Centre Malvern
Date / Time:
Monday 7 September, 3.00 – 4.00pm
IN ATTENDANCE:
Councillors:
Cr McMorrow, Cr Ullin (arrived for Item 7)
Council Officers:
Karen Watson, General Manager Sustainable Future
Francesca Valmorbida, Manager, Economic and Cultural Development
Matter/s Discussed:
1.
Presentation by Toorak Road South Yarra
2.
Laneway Festival
3.
State Govt funding - Tourism
4.
Sculptures - Public Places
5.
Business Roundtable
6.
Glow: Proposed Strategy for 2016
7.
Food and Wine Festival 2016
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
Nil
Council Officers:
Nil
Page 36
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Form completed by: Karen Watson
ASSEMBLY OF COUNCILLORS RECORD
This Form MUST be completed by the attending Council Officer and returned IMMEDIATELY to
Judy Hogan – Civic Support Officer
ASSEMBLY DETAILS
STEERING COMMITTEE FOR THE FEASIBILITY STUDY FOR THE FUTURE USE OF THE
PRAHRAN TOWN HALL AND NORTHBROOK
Monday 7 September, 2015 , 4.00pm – 5.00pm
Assembly Location: Meeting Room 1, Stonnington City Centre, Malvern Town Hall
IN ATTENDANCE
Councillors:
Cr Ullin
Cr Sehr
Dr Davie
Cr McMorrow (from 4.20)
Cr Chandler (from 4.20)
Council Officers:
Warren Roberts, Chief Executive Officer
Karen Watson, General Manager Sustainable Future
Connie Gibbons, General Manager Social Development
Stuart Draffin, General Manager Planning and Development
Tony Oulton, Manager, Leisure and Libraries
Michelle Read, Consultant
Dianne Panjari
Matter/s Discussed:
8.
Prahran Library Needs Analysis, Stage 1 Update – Connie Gibbons and Michelle
Read
9.
Update on the Pop Up Gallery, Northbrook – Karen Watson
10.
Other Business
Description
CONFLICT OF INTEREST DISCLOSURES: including time left and returned to meeting
Councillors:
Nil
Council Officers:
Nil
Form completed by: Karen Watson
Page 37
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Page 38
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Tabled at Council Meeting
ASSEMBLY OF COUNCILLORS REPORT
JULY 2015

A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s considered are intended
or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been
delegated to a person or committee;

An Advisory Committee of the Council where one or more Councillors are present – eg:-on-site inspections/meetings; planning or other consultative
meetings;
DATE OF
MEETING
MEETING NAME
WARD
COUNCILLORS
ATTENDANCE
OFFICERS
CONFLICT OF INTEREST DISCLOSURES
ATTENDANCE
AND IF LEFT MEETING
COUNCILLORS
14/7/15
Planning Consultative
Meeting
East
22/7/15
Planning Consultative
Meeting
South
23/7/15
Planning Consultative
Meeting
East
Planning Consultative
Meeting
East
23/7/15
M ATTER/S DISCUSSED
OFFICERS
Georgia Kay
Nil
Nil
Planning Application – 0127/15
– 251 Waverley Road Malvern
East
Cr Sehr
Angela Baxas
Nil
Nil
Planning Application – 0234/15
= 122A Chapel Street Windsor
Cr Davie
Georgia Kay
Nil
Nil
Planning Application – 1141/14
– 50 Scott Grove Glen Iris
Georgia Kay
Nil
Nil
Planning Application – 0081/15
– 149 & 1/149 Burke Road Glen
Iris
Cr McMorrow
Cr Davie
Cr McMorrow
Cr Davie
Cr McMorrow
Page 39
COUNCIL MINUTES
MONDAY 7 SEPTEMBER 2015
Tabled at Council Meeting
ASSEMBLY OF COUNCILLORS REPORT
AUGUST 2015

A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff, and the matter/s considered are intended
or likely to be subject of a future decision of the Council; or subject to the exercise of a function, duty or power of the Council that has been
delegated to a person or committee;

An Advisory Committee of the Council where one or more Councillors are present – eg:-on-site inspections/meetings; planning or other consultative
meetings;
DATE
MEETING NAME
WARD
OF
MEETIN
G
4/8/15
5/8/15
COUNCILLORS
ATTENDANCE
OFFICERS
CONFLICT OF INTEREST DISCLOSURES
ATTENDANCE
AND IF LEFT MEETING
COUNCILLORS
Planning
Consultative Meeting
North
Planning
Consultative Meeting
South
M ATTER/S DISCUSSED
OFFICERS
Scott Parkinson
Nil
Nil
Planning Application – 0962/13
– 29 myrtle Street South Yarra
Cr Ullin
Fiona Macleod
Nil
Nil
Cr Sehr
Phillip Gul
Planning Application – 0333/15
– 2/388 High Street Windsor
Phillip Gul
Nil
Nil
Planning Application – 1021/14
– 50 Chomley Street Prahran
Fiona Macleod
Nil
Nil
Planning Application - 0964/061 – 1-2/571- 573 Chapel Street
South Yarra
Cr Koce
Cr Chandler
Cr T Athanasopoulos
5/8/15
19/8/15
Planning
Consultative Meeting
South
Planning
Consultative Meeting
North
Cr Ullin
Cr T Athanasopoulos
Cr Chandler
Page 40