PINE TREE ISD
FACILITIES USE
AND
RENTAL
HANDBOOK
Pine Tree Independent School District
Facility Use and Rental of District Facilities
The purpose of the Pine Tree ISD Facility Use and Rental Guidelines is to protect the taxpayer's investment in
facilities and equipment, assure that the primary mission of educating students is preserved, ensure the safety of
all users, to provide equal and fair access to District patrons while ensuring compliance to local policies as well
as State and Federal laws.
In accordance with Pine Tree ISD Board Policy GKD (Local) the District shall permit non-school use of
designated District facilities for a variety of activities that do not conflict with school use or with this policy.
These types of activities and organizations include:
Educational
Recreational
Community/Civic
Social
Service
For-profit Youth
Student/Youth
Parent
School Support
Professional Educational
Public Educational
Facility Rentals Other Than Athletic Facilities
Contact:
Tambrea Everett, Facility Services Administrative Assistant
[email protected]
Phone: 903 295-5100 ext. 128
Athletic Facility Rentals
Contact:
Kristi Chadwick, Athletic Office Administrative Assistant
[email protected]
Phone: 903 295-5142 ext. 211
FS DIRECT
The District will be using a computerized reservation and scheduling system (FS Direct) to manage the use of our
facilities. An explanation of the guidelines and scheduling system will follow.
Please do not hesitate to contact us if you have any questions.
Respectfully,
Tony Hollins, CTSBS
Director of Facility Services
2
TABLE OF CONTENTS
INTRODUCTION
Page 4
PURPOSE
Page 4
SCOPE OF AUTHORITY
Page 4
BOARD POLICIES
Page 5
SCHEDULING PRIORTIES
Page 8
FEES
Page 8
GENERAL GUIDELINES
Page 8
GENERAL REQUIREMENTS
Page 10
CANCELLATION POLICY
Page 10
RENTAL PROCEDURES (FS DIRECT)
Page 13
RENTAL RULES AND REGULATIONS
Page 15
DECORATING GUIDELINES
Page 16
ADDENDUM “A” – SCHEDULE OF FEES
Page 17
ADDENDUM “B” - FACILITY INFORMATION
Page 25
FACILITY USE REQUEST FORM
Page 36
LEASE AGREEMENT
Page 38
ATHLETIC COMPLEX RENTAL AGREEMENT
3
SEE INSERT
PINE TREE INDEPENDENT SCHOOL DISTRICT
NON-SCHOOL FACILITIES USE
RULES AND REGULATIONS
INTRODUCTION
The Pine Tree Independent School District’s primary function is to provide a
quality education through state and locally funded instructional programs. District
buildings, grounds and equipment are financed and maintained for the sole
purpose of promoting the education of the enrolled students of the Pine Tree
Independent School District. Any other purpose for which school facilities or
properties are used shall be subordinate and shall not interfere with the program
of school activities. Community use of District facilities is done as a public
service, in recognition of the community’s contribution to the District.
Groups/organizations using Pine Tree ISD facilities shall be composed of District
residents and shall have a District address (a P.O. Box is not acceptable).
Pine Tree ISD activities have priority use for facilities. In case of conflict with
other non-school groups, every effort will be made to provide an alternate site.
However, Pine Tree ISD activities will take precedence over all other
scheduled events regardless of confirmation status. The District may
cancel any agreement without notice if the facility is needed for District
operations.
This cancellation will require the approval of the
Superintendent or designee.
I. PURPOSE
The purpose of this document is to set appropriate standards, priorities, and
guidelines for scheduling facilities and ensure the safety of Pine Tree ISD
students, staff, and community. School officials may not lease school property
for community use in a way that might interfere with the primary educational
purpose of the school facilities. The district will not approve programs or events
which are deemed to present a safety hazard to participants or members of the
district community.
The superintendent of schools will be responsible for
determining whether a program is potentially hazardous.
II. SCOPE OF
SCHEDULING
AUTHORITY
AND
RESPONSIBILITY
FOR
FACILITY
The Texas Education Code and local school board (legal and local) policy govern
use of district educational facilities. The scheduling of all available Pine Tree ISD
facilities will be coordinated through the Facility Services Department at Pine
Tree ISD. This coordination will be conducted through an internal software
system (SchoolDude FSDirect) and will include automated notification to Campus
Secretaries, Principals, Building/Ground Maintenance personnel, Custodial Staff,
and Athletic Department.
4
III. PTISD BOARD POLICIES – LEGAL AND LOCAL
Applicable PTISD Board Policies referencing Facility Use:
DGA LOCAL
→ USE OF DISTRICT FACILITIES
o Organizations representing professional, paraprofessional, or
support employees may use District facilities with prior approval of
appropriate administrator. Other groups composed of District
employees may use District facilities in accordance with policy GKD.
FM LOCAL
→ USE OF DISTRICT FACILITIES
o School-sponsored student groups may use District facilities with
prior approval of the appropriate administrator. Other student
groups may use District facilities in accordance with policy FNAB.
FNAB LEGAL
→ LIMITED OPEN FORUM IN SECONDARY SCHOOLS
o …the school grants an offering to or an opportunity for one or more
non-curriculum related student groups to meet on school premises
during non-instructional time. 20 U.S.C. 4071(b)
FNAB LOCAL
→ STUDENT EXPRESSION – USE OF SCHOOL FACILITIES FOR NONSCHOOL
PURPOSES
o …Each District secondary school campus shall offer an opportunity
for noncurriculum-related student groups to meet on school
premises during noninstructional time.
o REQUESTS – To receive permission to meet on school premises
during noninstructional time, interested students shall file a written
request with the principal on a form provided by the District.
o …have read and understand the policies and rules governing
nonsponsored, noncurriculum-related student groups and that the
group will abide by those rules.
o APPROVAL- …Approval to meet as a nonsponsored, noncurriculumrelated group shall be granted for one school year at a time, subject
to the provisions of this policy.
o EMPLOYEE MONITOR – The principal shall assign a District employee
to attend and monitor each student group meeting. Monitors shall
be present at meetings and activities in a nonparticipatory capacity
to maintain order and protect school property.
GE LOCAL
→ USE OF DISTRICT FACILITIES
5
o
District-affiliated school-support or booster organizations may use
District facilities with prior approval of the appropriate administrator.
Other parent groups may use District facilities in accordance with
policy GKD.
GKD LEGAL
→ FEES FOR USE
o The Board may set and collect rentals, rates, and charges from
students and others for the occupancy or use of any of the District’s
facilities, in the amounts and manner determined by the Board.
Education Code 45.033
→ PATRIOTIC SOCIETIES
o If the District has a designated open forum or a limited public forum
and receives funds made available through the Untied States
Department of Education, the District shall not deny equal access or
a fair opportunity to meet, or to discriminate against, any group
officially affiliated with the Boy Scouts of America, or any other
youth group listed in Title 36 of the United States Code (as a
patriotic society),…
→ FACILITIES AS POLLING PLACES
o The District shall make its buildings available for use as polling
places in any election that covers territory in which the buildings are
located…Election Code 43.031(c)
o No charge, including a charge for personnel, utilities, or other
expenses incurred before or after regular business hours, shall be
made for the use of a District building for a polling place if the day
of the election is a day on which the building is normally open…
Election Code 43.033(a)
→ POLITICAL PARTY CONVENTIONS
o The District shall not assess a charge for the use of a school building
for a precinct, county, or senatorial district convention, except for
reimbursement for the actual charges resulting from use of the
building for the convention. The District shall provide an itemized
statement of expenses to the reimbursing authority. Election Code
174.0631
GKD LOCAL
→ NONPROFIT FUNDRAISING
o The District shall permit nonprofit organizations to conduct
fundraising events on District property when these activities do not
conflict with school use or with this policy.
→ SCHEDULING
6
Requests for nonschool use of District facilities shall be considered
on a first-come, first served basis.
o Academic and extracurricular activities sponsored by the District
shall always have priority when any use is scheduled. (See FM) The
principal or director ….have authority to cancel a scheduled
nonschool use if an unexpected conflict arises with a District activity.
APPROVAL OF USE
o The principal is authorized to approve use of facilities on a school
campus. The facility director is authorized to approve use of all
other District facilities except athletic facilities. The athletic director
is authorized to approve use of District athletic facilities.
EXCEPTION
o No approval shall be required for nonschool-related recreational use
of the District’s unlocked, outdoor recreational facilities, such as the
track or tennis courts… not in use by the District or for a scheduled
nonschool purpose.
USE AGREEMENT
o ….required to completed a written agreement indicating receipt and
understanding of this policy and any applicable administrative
regulations, and acknowledging that the District is not liable for any
personal injury or damages to personal property related to the
nonschool use.
FEES FOR USE
o Nonschool users shall be charged a fee for the use of designated
facilities.
o The Board shall establish and publish a schedule of fees based on
the cost of the physical operation of the facilities, as well as any
applicable personnel costs for supervision, custodial services, food
services, security, and technology services.
EXCEPTIONS
o Fees shall not be charged when school buildings are used for public
meetings sponsored by state or local government agencies.
o Fees shall not be charged for use by District employee professional
organizations. (See DGA)
REQUIRED CONDUCT
o Persons or groups using school facilities shall:
 Conduct business in an orderly manner.
 Abide by all laws and policies, including but not limited to
those prohibiting the use, sale, or possession of alcoholic
beverages, illegal drugs, and firearms, and the use of tobacco
products on school property. (See GKA)
 Make no alteration, temporary or permanent, to school
property without prior written consent from the
Superintendent.
o
→
→
→
→
→
→
7
o
All groups using school facilities shall be responsible for the cost of
repairing any damages incurred during use and shall be required to
indemnify the District for cost of any such repairs.
IV. SCHEDULING PRIORITIES FOR DISTRICT FACILITIES
a. All regularly scheduled educational program, including instructional
activities: meetings, practices, and performances of school-sponsored
groups and staff meetings related to official school business.
b. Meetings and other activities of school support groups organized for the
sole purpose of supporting the schools or school-sponsored activities.
c. Meetings and other activities of groups made up primarily of school-aged
children.
d. Meetings of employee organizations.
e. Meetings and activities of other groups on a first-come, first-served basis.
f. Community Center long weekend use: If employees are scheduled to have
a paid holiday on a Monday or Friday that would generate a 3 day
weekend, the Community Center will be CLOSED for use on that weekend.
EXCEPTION: A district sponsored event.
V. FEES
The Texas Constitution prohibits school districts from spending district resources
to serve non-school purposes1. Arguably, charging no fees at all constitutes
an improper “gift of public funds,” if the district is spending resources to
keep its doors open for non-school use. Charging different fees based on the
viewpoints expressed by participating groups is illegal viewpoint discrimination.
Pine Tree ISD bases the fees charged on the following criteria:
a.
b.
c.
d.
e.
Classification of group renting the facility (refer to Addendum A: Fees)
[pg. 16]
Facility being used (refer to Addendum B: Facility Information) [pg.24]
Staffing requirements (refer to Addendum A: Fees) [pg. 16]
Parking and Public Safety
Damage Deposit
VI. GENERAL GUIDELINES
Organizations using school/district facilities shall abide to the following:
1
TASB, Inc. 2004 – Legal interpretation of the Texas Constitution.
8
a. Conduct their business in an orderly manner.
b. Abide by all laws and policies, including but not limited to those prohibiting
the use, sale or possession of alcoholic beverages, illegal drugs and
firearms and the use of tobacco products on school property.
c. Make no alteration, temporary or permanent to school property without
prior written consent from the Superintendent. Pine Tree ISD shall have a
custodian or other designated employee in the building throughout the
time the facility is in use. This person shall be responsible for opening and
closing the facility but is not responsible for supervising the lessee’s/user’s
activities.
d. Non school materials may be distributed only if they DO NOT contain
the following:
i.
The materials are obscene, vulgar or otherwise inappropriate for
the age and maturity of the audience.
ii.
The materials endorse actions endangering the health or safety
of students.
iii.
The distribution of such materials would violate the intellectual
property rights, privacy rights, or other rights of another person.
iv.
The materials contain defamatory statements about public
figures or others.
v.
The materials criticize Board members or school officials or
advocate violations of school rules and fall within the standard
described at Limitations on Expression.
vi.
The materials advocate imminent lawless or disruptive action and
are likely to incite or produce such action.
vii.
The materials include hate literature and scurrilously attacks
ethnic, religious or racial groups and similar publications aimed
at creating hostility and violence.
e. Fundraising may be allowed on Pine Tree ISD property as long as it is not
in conflict with the Pine Tree ISD mission statement. All fundraising
activities generated from groups outside Pine Tree ISD must be approved
and coordinated through the Superintendent’s office.
All fundraising
activities generated from groups within Pine Tree ISD must be approved
by the Superintendent.
School facilities may not be used for moneymaking activities of an un-lawful nature. Money-making activities shall be
limited to organizations known to have strong educational or community
service programs such as P.T.A. and service club.
f. Any organization may be required to submit an official roster of members
and/or attendees. All non-school use of school facilities and restricted
grounds shall be made only upon a lease contract executed by
Superintendent’s designee. Lease contracts and the privileges of the lessee
are not transferable to any other individual, group or organization.
g. School facilities will NOT be available for commercial purposes. No activity
or program can be approved which has as its purpose profit or gain to the
9
individual or group concerned. Proof of Non Profit – 501 C Certificate must
be provided.
h. School facilities (EXCEPTION: Community Center) may NOT be used for
dances, parties, etc., except by school groups or PTA groups.
i.
No district facility or grounds shall be used by any group or individual who
is not in compliance with the requirements or all applicable Federal or
State Statues, regulation and rules prohibiting discrimination on the basis
of race, religion, color, sex, national origin, physical or mental disability,
age or other classification as applicable. Use of school facilities shall not be
allowed for the purpose of advancing any doctrine or theory subversive to
the Constitution or laws of the State of Texas or of the United States.
VII. GENERAL REQUIREMENTS
A. Insurance
All non-school related events must be protected with a certificate of insurance in
the amount of $1,000,000 per event. The certificate of insurance must name the
trustees of the Pine Tree ISD and the appropriate district auxiliary (where
applicable) as additional insured.
The lessee agrees to defend, indemnify and hold PTISD, its elected officials and
employees, harmless against any and all claims, lawsuits, judgment, costs, legal
fees and expense for personal injury (including death), property damage or other
harm for which recovery of damage is sought that may arise out of or be
occasioned by the lessee’s breach of any of the items or provisions of this
Agreement/contract. The provisions of this paragraph are solely for the benefit of
the parties hereto and not intended to create or grant any rights, contractual or
otherwise to any person or entity. With reference to any Texas legislative
administrative procedural fines or assessment of penalties, levied by any
authority relating to the administration of PTISD property rental management
program, determination of responsibility is subject to the terms specified above.
B. Contracts and Agreements
District facilities may be used only through a written use agreement from the
district. The district does not accept any costs or liability arising from the
activities associated with the event.
C. Security/Public Safety
All meetings by groups on Pine Tree ISD property must have the requesting
individual onsite as indicated on the request for use form. A peace officer
licensed in the state of Texas or school employee(s) must be provided for events
which last past 10:00 pm and have groups numbering over 50. The individual/
group/organization must provide security.
VIII. CANCELLATION POLICY
10
A.
False Information and Other Grounds for Termination of Lease
Facility usage is a privilege. Any misrepresentation by an organization or
individual, abuse of property, and non-payment by the organization or an
individual representing the organization may result in immediate termination of
the contract, including immediately vacating the premises, and denial of that
organization’s request for future use. Any and all information given in connection
with lease requests by any lessee of the District’s building, grounds, and/or
equipment shall clearly identify the nature of the activity of the organization.
B.
Right of Cancellation and conflicts with School Activities - The
district shall have first priority on facility use and may unilaterally cancel any
agreement on any facility by giving notice twenty-four hours prior to a requested
lease period if the district determines that it must use the facility for a function
related to the operation of the District. The District also shall have the right to
cancel or move an event to another location, based on availability within the
District, should a disaster occur that would require extensive repairs. In case of
emergency, a twenty-four hour notice may not be possible.
11
PINE TREE ISD
Rental
Procedures
12
RENTAL PROCEDURES
ALL CAMPUS FACILITY USE REQUESTS MUST BE SCHEDULED THROUGH
THE APPROPRIATE CAMPUS, WHICH WILL THEN ROUTE THE REQUEST TO
THE PINE TREE ISD FACILITY SERVICES DEPARTMENT. ALL ATHLETIC
FACILITY REQUESTS WILL BE SCHEDULED THROUGH THE ATHLETIC
DEPARTMENT. A FORM MUST BE COMPLETED, SIGNED AND RETURNED
FOR ALL ACTIVITIES. COMMUNITY USERS WILL USE THE FOLLOWING
LINK TO ACCESS THE RESERVATION WEBSITE, FS DIRECT.
http://www.communityuse.com/default.asp?acctnum=535602240
1. Anyone requesting use of a PTISD facility must first complete and sign a
“PTISD Facility Use Request form.” Request forms for permission to use District
facilities should be submitted at least 10 days in advance of the date(s).
2. If no conflicts are found, the request should be approved.
3. Each event is scheduled using the Facility Scheduling Software (SchoolDude
FSDirect). Through this software, approvals, notifications, and calendar updates
are made. An online calendar will be available for viewing.
4. After the application has been approved, the following paperwork for billing
purposes is completed:
a. Copies of the contract agreement will then be mailed to the lessee. The
application shall serve as the permit for facility use and must be available
for occupancy of the facility.
b. Liability Insurance documentation from the Lessee.
c. Pine Tree ISD personnel shall complete a time sheet for special events
to document overtime worked by school personnel for events at his/her
school.
d. Normal Payroll protocol for overtime will then be followed.
5. An invoice will be issued for the Facility Rental, Personnel Fees, and Additional
Fees per the agreement.
6. Full payment of invoiced amount and Damage Deposit are due 7 days prior to
the scheduled event. Upon receipt of payment (cashier’s check, money order, or
business check), the Approved Form will be released to the renter. On the date of
the event, the renter must present this Approved Form to the Pine Tree ISD
personnel on duty. It is recommended that any advertisement of the activity not
be distributed until written confirmation is received from Pine Tree ISD and
payment in full is received from the Lessee.
7. Should a change or cancellation of event occur, the Scheduling Contact
Person should be notified within 72 hours preceding the event.
13
PINE TREE ISD
Rental
Rules
And
Regulations
14
RULES AND REGULATIONS FOR FACILITY RENTAL
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Any conduct/acts, which are punishable by law, are prohibited.
Smoking and the use of any tobacco product on all Pine Tree ISD
properties are prohibited. (20 U.S.C. 6083 Et Seq. Penal code 4801)
Alcoholic beverages are prohibited on all Pine Tree ISD properties (Ed.
Code 37.122)
Food, drink, and candy are restricted to the cafeteria and snack bar
areas only (EXCEPTION: Community Center).
Food and drink restrictions: No RED food or drinks.
Materials such as hay, confetti, candles, fireworks (or any other product
containing gunpowder), or fog machines may not be used. Decorations
must have pre-approval from the Facility Services Department (please
refer to Decorating Guidelines on Page 15).
Participants shall not enter any facility or section of a facility until Pine
Tree ISD personnel has given permission to enter.
Children must have adult supervision at all times. High school students
will not suffice as adult supervisors (coaches).
Equipment malfunction at the facility will not automatically result in any
refunds to the renter.
The District is under no obligation to maintain and/or improve District
owned property for the benefit of the renter.
All bulletin boards, wall poster, permanent fixtures, furniture, or
equipment shall be left undisturbed.
All participants must evacuate the building if the fire alarm sounds.
Participants may re-enter upon permission from District personnel or
Fire Department personnel.
No live animals are allowed on school property while renting a facility.
(EXCEPTION: Trained dogs providing disability assistance and trained
dogs working with licensed peace officer personnel.
Facilities are available for Non-school sponsored activities Monday
through Saturday.
Facilities are NOT available on holidays/holiday weekends except for
churches that have regularly scheduled services, which have been
approved by the Facility Services Department.
All activities MUST end by 9:00 pm during the week and 11:00 pm on
weekends for non-school activities.
Renter/lessee assumes full responsibility for any damage to the facility
and equipment being used.
Cafeteria use requires notification to the Food Service Director and a
member of the Pine Tree ISD food service staff must be contracted to
use any kitchen equipment.
Restrictions for the Pirate Stadium/Athletic Complex are listed on page
50.
15
DECORATION OF FACILITIES
Decorations for events or activities must be approved in advance by the Director
of Facility Services. Decoration details must be submitted in writing for approval.
All decorations must meet local, state, and federal fire safety codes. Any costs for
repairing damaged floors, window coverings, walls, or facility space as a result of
decorating or posting will be charged to the individual who signed the facility
lease agreement.
I. Decorating Guidelines
a.
b.
c.
d.
e.
f.
g.
h.
All decorations shall be placed on tables or freestanding supports. No
decorative items or their supports may be attached to or supported by
the furniture, the ceiling, walls, or any other architectural element of
the building. Existing floral, plant material, or any other decoration may
not be moved, altered, or adjusted without prior written permission
The following items are not allowed in the district facilities: candles,
nails, tacks, screws, staples, glitter, paint, markers, or glue. Loose
marbles, roller skates, bicycles, confetti, rice, birdseed, bubbles,
stickers, silly string, and crepe paper are not allowed.
Taping of floors is not permitted.
Flowers must be arranged before being brought to the district facilities
unless special floor covering is used to prevent staining and slipping on
the floors. Flowers and any other type of vegetation shall be free of all
pests. Hay bales must be artificial. No plant material with decorative
berries, dyed materials that are not contained, or other vegetation with
staining qualities shall be a part of any floral decoration.
Decorations may not be brought in until the specified rental start time.
All decorations must be fully moved out within one hour immediately
following the event, unless the district has granted prior approval.
All decorations used within district facilities will be fire rated under
local, state, and federal code.
Protection of floor coverings must be considered in the development of
any decoration scheme that might be free standing within the facility.
Materials which contain any substance that might be considered
abrasive are prohibited.
Decoration trash must be bagged for the dumpster. Materials must be
removed and not be left for custodial staff to discard. Failure to do so
will result in the loss of Damage Deposit or future rental of facilities.
The event will not be allowed to proceed if there are any violations of
this policy.
16
PINE TREE ISD
FACILITY RENTAL
SCHEDULE OF FEES
Addendum “A”
17
Pine Tree ISD
Facility Services Department
P.O. Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5100
FACILITY CATEGORY INFORMATION
CATEGORY A - SCHOOL AFFILIATED, YOUTH ORIENTED, NON PROFIT
GROUPS
Examples: PTA, Booster Clubs, Local Professional Educator
Organizations, campus registered student clubs, and School sponsored Athletic
Camps
FEE STRUCTURE
Building Fees/utilities for these groups will be waived.
Fees will be applied, for Fundraising Events, for personnel (as needed) and use of
equipment in specialized areas of each facility. Usage of special equipment
requires authorization from the building principal or designee.
School sponsored athletic camps, whenever a fee is charged to participants, will
be charged:
•
•
$10 per participant – for camps within a building.
$5 per participant – for outdoor camps.
Academic camps must get prior approval through the Curriculum Office.
Academic camps will also be charged a room fee of $30 per room per week.
18
Facility Services Department
P.O. Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5100
FACILITY CATEGORY INFORMATION
CATEGORY B - NON SCHOOL AFFILIATED, YOUTH ORIENTED, NON-PROFIT
Examples: Youth sports associations, youth sports clubs, non-City of Longview
programs, and PTISD sanctioned programs which benefit Pine Tree students.
MAJORITY OF PARTICIPANTS must reside in PTISD (a roster will be required to verify
residency). Additionally, there will be a $5 per person per month fee charged to groups using
PTISD facilities on a recurring basis.
FEES (Utilities Included)
FACILITY
ROOM
PRIMARY
CAFETERIA
$25/hr
GYM
$25/hr
CAFETERIA
$25/hr
GYM
CAFETERIA
$25/hr
GYM
$25/hr
CAFETERIA/STAGE
$25/hr
GYM
$75/1st Hour
THEATER LOBBY
$25/hr
THEATER
$75/hr (2 hour min)
CLASSROOM
$25/hr
CAFETERIA
$25/hr
GYM
$75/1st Hour
ELEMENTARY
INTERMEDIATE &
MIDDLE SCHOOL
JR. HIGH SCHOOL
HIGH SCHOOL
COMMUNITY
CENTER
FEES
$25/hr
$50/First 3 hours
AUDITORIUM
$75/hr
MULTIPURPOSE
STADIUM AUXILIARY
$100/hr
$125/hr
PIRATE STADIUM
$250/hr
ATHLETIC FIELDS
SOFTBALL FIELD
$25/hr
$450/1st game, $400/2nd game,
$330/3rd game
$450/1st game, $400/2nd game,
$330/3rd game
TENNIS COURTS
$150/day
BASEBALL FIELD
$35/Additional hour
SCHEDULE OF FEES:
Custodial Support
$25/hr/person
IT Support
Maintenance
Support
$35/hr/person
$35/hr/person
Kitchen Support
$25/hr/per person
**PLEASE NOTE** Custodial and Maintenance Support Staff are on site strictly to oversee the facility and event. The event organizers
and committees are responsible for food/refreshment prep, decorating, clean up, etc.
PLEASE SEE GUIDE FOR SPECIFIC DETAILS
19
Facility Services Department
P.O. Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5100
FACILITY CATEGORY INFORMATION
CATEGORY C - NON–YOUTH ORIENTED, NON–PROFIT GROUPS
Examples: Churches, Civic Organizations, Government entities,
Homeowners Associations
FEES (Utilities Included)
The fees below are based on NO ADMISSION being charged to patrons.
FACILITY
ROOM
FEES
PRIMARY
CAFETERIA
$50/hr
GYM
$50/hr
ELEMENTARY
INTERMEDIATE &
MIDDLE SCHOOL
JR. HIGH SCHOOL
HIGH SCHOOL
COMMUNITY
CENTER
CAFETERIA
$50/hr
GYM
CAFETERIA
$75/hr
$50/hr
GYM
$50/hr
CAFETERIA/STAGE
$50/hr
GYM
$150/1st Hour
THEATER LOBBY
$50/hr
THEATER
$150/hr
CLASSROOM
$50/hr
CAFETERIA
$50/hr
GYM
$150/1st Hour
$75/Additional hour
$100/First 3 hours Flat Rate
$25/Additional hour
AUDITORIUM
$150/hr
MULTIPURPOSE
STADIUM AUXILIARY
$200/hr
PIRATE STADIUM
$500/hr
ATHLETIC FIELDS
SOFTBALL FIELD
$50/hr
$450/1st game, $400/2nd game,
$330/3rd game
$450/1st game, $400/2nd game,
$330/3rd game
TENNIS COURTS
$150/day
BASEBALL FIELD
$75/Additional hour
$250/hr
SCHEDULE OF FEES:
Custodial Support
$25/hr/person
IT Support
Maintenance
Support
$35/hr/person
$35/hr/person
Kitchen Support
$25/hr/per person
**PLEASE NOTE** Custodial and Maintenance Support Staff are on site strictly to oversee the facility and event. The event organizers
and committees are responsible for food/refreshment prep, decorating, clean up, etc.
PLEASE SEE GUIDE FOR SPECIFIC DETAILS
20
Facility Services Department
P.O. Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5100
FACILITY CATEGORY INFORMATION
CATEGORY D----PROFIT GROUPS
Examples: Local businesses and any group without non profit status
FEES (Utilities Included)
The fees below are based on ADMISSION being charged to patrons.
FACILITY
ROOM
FEES
PRIMARY
CAFETERIA
$25/hr
ELEMENTARY
CAFETERIA
Negotiable
GYM
CAFETERIA
$150/hr
INTERMEDIATE
JR. HIGH SCHOOL
HIGH SCHOOL
COMMUNITY
CENTER
$25/hr
CAFETERIA/STAGE
$150/hr
GYM
$300/1st Hour
THEATER LOBBY
$175/hr
THEATER
$300/hr
CLASSROOM
$100/hr
CAFETERIA
Negotiable
GYM
$300/1st Hour
$200/First 3 hours Flat Rate
AUDITORIUM
$300/hr
MULTIPURPOSE
STADIUM AUXILIARY
$400/hr
PIRATE STADIUM
$1000/hr
ATHLETIC FIELDS
SOFTBALL FIELD
$100/hr
$450/1st game, $400/2nd game,
$330/3rd game
$450/1st game, $400/2nd game,
$330/3rd game
TENNIS COURTS
$250/day
BASEBALL FIELD
$125/Additional hour
$125/Additional hour
$50/Additional hour
$500/hr
SCHEDULE OF FEES:
Custodial Support
$25/hr/person
IT Support
Maintenance
Support
$35/hr/person
$35/hr/person
Kitchen Support
$25/hr/per person
**PLEASE NOTE** Custodial and Maintenance Support Staff are on site strictly to oversee the facility and event. The event organizers
and committees are responsible for food/refreshment prep, decorating, clean up, etc.
PLEASE SEE GUIDE FOR SPECIFIC DETAILS
21
Facility Services Department
P.O. Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5100
FACILITY CATEGORY INFORMATION
CATEGORY E - NON PROFIT YOUTH SERVICE GROUPS
Examples: Girl Scouts, Boy Scouts
FEES (Utilities Included)
Building fees for these groups will be waived during the school week (Monday—Friday). Custodial
and Supervisor fees may apply. Weekend usage of PTISD facilities will require a building fee as well
as cost for other personnel as needed.
FACILITY
ROOM
FEES
PRIMARY
CAFETERIA
$25/hr
GYM
$25/hr
CAFETERIA
$25/hr
GYM
CAFETERIA
$25/hr
GYM
$25/hr
CAFETERIA/STAGE
$25/hr
GYM
$75/1st Hour
THEATER LOBBY
$25/hr
THEATER
$75/hr (2 hour min)
CLASSROOM
$25/hr
CAFETERIA
$25/hr
GYM
$75/1st Hour
ELEMENTARY
INTERMEDIATE &
MIDDLE SCHOOL
JR. HIGH SCHOOL
HIGH SCHOOL
COMMUNITY
CENTER
$25/hr
$50/First 3 hours
AUDITORIUM
$75/hr
MULTIPURPOSE
STADIUM AUXILIARY
$100/hr
PIRATE STADIUM
$250/hr
ATHLETIC FIELDS
SOFTBALL FIELD
$25/hr
$450/1st game, $400/2nd game,
$330/3rd game
$450/1st game, $400/2nd game,
$330/3rd game
TENNIS COURTS
$150/day
BASEBALL FIELD
$35/Additional hour
$125/hr
SCHEDULE OF FEES:
Custodial Support
$25/hr/person
IT Support
Maintenance
Support
$35/hr/person
$35/hr/person
Kitchen Support
$25/hr/per person
**PLEASE NOTE** Custodial and Maintenance Support Staff are on site strictly to oversee the facility and event. The event organizers
and committees are responsible for food/refreshment prep, decorating, clean up, etc.
PLEASE SEE GUIDE FOR SPECIFIC DETAILS
22
EQUIPMENT AVAILABLE FOR RENT
Pine Tree ISD offers the following items to be rented while using a Pine Tree ISD
facility. All rental items must stay within the room where the activity is being
held:
 Portable Sound System
$100.00
 Chairs
 Tables
$
$
**Where available/applicable**
0.50/chair
1.00/table
PARKING LOT FEES
All parking lots must be reserved through the Facility Services Department.
Parking Lot Fee
**Non Parking Related Use**
$200/8 hours
RESTROOM FACILITY ACCESS AND COSTS
Groups requiring access to Restroom Facilities when approved to use outdoor
athletic fields and/or other areas with no assigned rental fee, will be charged a
restocking fee as follows:
Stadium (Old) Home Side Restrooms:
Stadium (Old) Visitor Side Restroom:
JH Softball Concession Restroom:
$48.23
$39.45
$22.20
** Custodial Staff may be required to be on-site by PTISD – resulting in a
staffing charge of $25.00/hour **
PINE TREE ISD PERSONNEL FEES
Groups using Pine Tree ISD Facilities on weekends and after 4:00 P.M. will, at a
minimum, have a custodian assigned to the event. The custodian will assist with
specific problems that might arise during the event. Groups are responsible for
maintaining proper decorum during the time the activity is in progress. Custodial
and Maintenance Technicians and any other personnel are not calculated into the
building use fee. Inappropriate behavior or failing to comply with the custodian’s
directives, may result in immediate termination of the activity with no refund.
SCHEDULE OF FEES:




Custodial Support
IT Support
Maintenance Support
Kitchen Support
$25/hr/person
$35/hr/person
$35/hr/person
$25/hr/person
** PLEASE NOTE**
Custodial and Maintenance Support Staff are on site strictly to oversee the facility and event. The event
organizers and committees are responsible for food/refreshment prep, decorating, clean up, etc.
23
RENTAL AGREEMENT NOTES
1.)
The following notes pertain to ALL Facility Category groups:
The minimum charges to use the PTISD facilities are for one-hour with the
exception of the Community Center which offers a flat fee for the first three
hours. An additional fee will be charged for each additional hour.
All facilities require a property damage deposit of $250.00. Payment of estimated
fees and deposit must be made 7 days in advance of rental date. Fees in excess
of estimated fees must be paid within 30 days.
Each facility requires custodial services at a rate of $25.00/hour.
Any event/activity requiring sound, lighting, and/or additional services, a
qualified PTISD employee is required to operate or service the equipment. Rates
and fees for these employees are listed on each Category Information page.
*Note: A different rental rate is applied if the participants are charged fees such
as an admission fee. Also, fees do not reflect the rental fees associated with the
cost of hosting UIL sponsored athletic events. Please contact the Athletic Director
for these fees.
2.)
PTISD SCHOOL SPONSORED USE
All facilities are available free of charge for PTISD sponsored events. If the event
includes a fee for participants/attendees, and requires sound, lighting, etc., a
qualified PTISD employee must be present to operate the equipment. The rates
and fees for these employees are listed on each Category Information page.
3.)
Community Center Use by PTISD Employees and for Reunions
The Community Center is available for PT employees and Alumni for Reunion
events. The regular fee ($100 for 1st 3 hours) and deposit are waived – unless an
admission is charged. The reduced fee is $25/hr. The Custodial Service fee is
charged at a rate of $25.00/hour.
Community Center long weekend use: If employees are scheduled to have a
holiday on a Monday or Friday that would generate a 3 day weekend, the
Community Center will be CLOSED for use on that weekend.
EXCEPTION: A district sponsored event.
24
PINE TREE ISD
FACILITY
INFORMATION
Addendum “B”
25
PINE TREE COMMUNITY CENTER
1701 Pine Tree Road, in the PTISD Administration Building
The Community Center is free of charge during school hours, but reservations are
required. After school hours, the center rents for a flat fee of $100 for the first
three hours. An additional charge of $25 is charged for each additional
hour. PTISD employees wanting to use the facility for personal use, and PTISD
Alumni for Reunion events are charged a reduced rate of $25.00 an hour for
facility use and the fee of $25.00 an hour for custodial services. The regular fee
and deposit is not required unless admission is charged. Security may be
required once the district is made aware of the event details.
Community Center long weekend use: If employees are scheduled to have a
holiday on a Monday or Friday that would generate a 3 day weekend, the
Community Center will be CLOSED for use on that weekend.
EXCEPTION: A district sponsored event.
Items Available: Tables, 6 foot long (20 total), Chairs (70 total),
Overhead screen, podium, marker board, Refrigerator, Sink and Restrooms.
26
ATHLETIC FACILITIES
PTISD Athletic facilities were constructed primarily for use by PTISD athletic
teams and other PTISD extracurricular teams and individuals. Special
arrangements must be made for uses of a different nature. All athletic facilities
must be approved by the District’s Athletic Director.
1. Pirate Center – 1005 W. Fairmont (Seating Capacity: 2500)
The Pirate Center may be reserved for special events via the Athletic office. Prior
approval is mandatory. No unauthorized use of the facility, including but not
limited to the court, stands, concession area or scoreboard will be allowed. PTISD
has and will continue to host UIL play-off games when possible upon request to
the District Athletic Director. Rental fees as well as maintenance and worker fees
are required for such special activities. All school district activities take
precedence over outside groups and are scheduled through Athletic Office. The
District reserves the right to contract for the operation of all concession stands.
2. Campus Gyms –
Outdoor sports are NOT allowed in the gymnasiums. Gym use must be approved
by the District’s Athletic Director. Only regular basketball rubber-soled shoes may
be worn on the gymnasium floors. The rental does not include the use of
dressing rooms, mats or other equipment in the gymnasium area. The District
reserves the right to contract for the operation of all concession stands. If
dressing rooms or other equipment is needed, special arrangements must be
requested on the facility application.
3. Tennis Courts – 900 Northwest Drive, between the high school and junior
high campuses
District tennis courts are available when not needed by the District. Tennis
courts are open to the public 7 days a week from 7:00 am – 10:00 pm (except
for holidays) on a first come, first served basis. Reservations are required for
tournaments and special events. UIL sanctioned events/tournaments hosted by
neighboring schools will be assessed a fee whenever entry fees are being
charged to participants.
Roller blades, skates, motor bikes, bicycles or other sports and activities are not
allowed.
4. Practice Fields –
The fields are available when not needed by the district for school activities. Use
of the practice fields must be approved by the District’s Athletic Director. The
District will assign someone to duty while the field is in use. Vehicles are not
permitted to drive inside the gate area with the exception of an ambulance that
must be on duty in case of injury. Trash is to be contained in the trash cans. The
District does not provide down markers and chains. All District activities take
precedence over outside groups.
If restroom facilities are requested, there will be a restocking fee charged for the
appropriate facility. Please refer to *Page 23* for details.
27
5. Football Stadium - Auxiliary – 1701 Pine Tree Road, next to the Central
Administration building
The Pirate stadium may be reserved for special events via the Athletic office.
Prior approval is mandatory. No unauthorized use of the stadium facility,
including but not limited to the field, press box, stands, concession area or
scoreboard will be allowed. No animals are allowed in the Stadium or on the field
and track unless the animal is a service animal. Stadium rental fees as well as
maintenance and worker fees are required for such special activities. All school
district activities take precedence over outside groups and are scheduled through
Athletic Office and the Athletic Director. The District reserves the right to
contract for the operation of all concession stands.
6. PTISD Track (Old) – 1701 Pine Tree Road, inside the Football StadiumAuxiliary (Dusk to Dawn – Exception on Holidays)
1005 West Fairmont, behind the HS Fieldhouse
(24 hours)
The District tracks are available for public use when not used for school activities.
Hard sole shoes are not allowed on the track. All visitors must stay off the grass.
No animals are allowed in the Stadium or on the field and track unless the animal
is a service animal. Children must be supervised at all times. Bicycles, strollers,
roller blades, skates, skateboards, motor bikes, bicycles, tricycles are not
allowed.
7. Concession stands (Old) – 1701 Pine Tree Road, inside the Football
Stadium - Auxiliary
8. High School Baseball Field – 1005 W. Fairmont
The field is available when not needed by the district for school activities. Use of
the practice fields must be approved by the District’s Athletic Director. The
District will assign someone to duty while the field is in use. Vehicles are not
permitted to drive inside the gate area. Trash is to be contained in the trash
cans. The scoreboard must be requested each time it is to be used and then
promptly returned after each use to Central Office. All concessions are to be done
by the school. All District activities take precedence over outside groups.
9. High School Softball Field – 2100 W. Loop 281
The field is available when not needed by the district for school activities. Use of
the practice fields must be approved by the District’s Athletic Director. The
District will assign someone to duty while the field is in use. Vehicles are not
permitted to drive inside the gate area. Trash is to be contained in the trash
cans. The scoreboard must be requested each time it is to be used and then
promptly returned after each use to Central Office. All concessions are to be done
by the school. All District activities take precedence over outside groups.
28
10. Pirate Stadium - 3737 W. Loop 281
Seating capacity – Home: 4,000 Visitors: 2,500
The Pirate stadium may be reserved for special events via the Athletic office.
Prior approval is mandatory. No unauthorized use of the stadium facility,
including but not limited to the field, press box, stands, concession area or
scoreboard will be allowed. PTISD has and will continue to host UIL play-off
games when possible upon request to the District Athletic Director. Stadium
rental fees as well as maintenance and worker fees are required for such special
activities. All school district activities take precedence over outside groups and
are scheduled through Athletic Office and the Athletic Director. The District
reserves the right to contract for the operation of all concession stands.
29
PINE TREE HIGH SCHOOL THEATER
1005 W. Fairmont
Seating capacity of 400
Stage Dimensions: 42 (w) x 31 (d) = 1302 sq. ft.
Scene Shop: All items in the scene shop belong solely to the Theatre
Department. Step units, doors, flats, furnishings, etc., are not available without
approval. Tools in the shop should not be used without permission. NO FOOD or
DRINK in the shop area. Shop should be left clean.
Curtains: The curtains are not to be pinned, tied or taped to hold them in place.
The curtains are not to be removed from their tracks in any way. The curtain
tracks should not be used to support heavy items other than the curtains. Only
PTISD designated personnel will be allowed to bring in curtains, battens,
electrics, or cyclorama. It is permissible to hang lightweight paper and foam
board items tied with fishing line or string from empty battens but this must be
done by PTISD designated personnel and must be requested in advance. All
materials must be removed by the user prior to departure.
Painting: The only painting allowed is by Theater or Maintenance personnel. If
any painting is to be done, you must take every precaution necessary to prevent
paint from getting on the floor (tarp, newspaper, etc). The only type of paint
permitted on the stage is water based paint. In the event paint does get on the
floor, it must be removed immediately. No painting including spray painting will
be allowed in the theatre. Nothing belonging to the theatre department will be
painted or otherwise altered. This includes but is not limited to the UIL unit set,
platforms, furniture, and props. In all matters, the theatre director will be the
final authority.
Lighting: No lighting instruments should be taken down, refocused, or
rearranged. If gels or special lighting are required, they must be requested in
advance and installed by PTISD designated personnel. There will also be an extra
charge for this service (to cover cost of equipment.) Only PTISD designated
technical equipment will be allowed. Any special lighting should be requested at
least seven days in advance. Only PTISD designated personnel may operate the
lights. There will be an additional fee for this service.
Technical Booth at back of House and upstairs: NO FOOD or DRINK should
be allowed in the booth area, especially around the light and sound boards. Only
PTISD designated personnel may operate the lights and sound. There will be an
additional fee for this service. Only PTISD designated personnel will be allowed to
be in or on the tech booth, sound booth, catwalk, operating rail, loading rail, Aframe ladder, prop storage, or grid.
Microphones: Microphones are not provided unless prior arrangements have
been made.
Dressing Rooms: Available only with prior approval. The dressing room is one
of the most used areas in the theatre and requires extra efforts to be kept clean.
All counter space, restroom sinks, and floors, shelves, dressing room floors and
clothes racks, etc. must be cleared of any trash, make-up, personal items, props,
etc., so that the custodians can clean. Extra precautions need to be taken to
30
prevent stage makeup from getting on the floors, walls, etc. Chairs or other
furniture brought into the dressing room must be returned to their proper
location.
The House: The house contains the seating area of the theatre. NO FOOD OR
DRINKS ARE TO BE IN THE HOUSE OR BACKSTAGE AT ANYTIME! Water for
performers can be kept in the classroom just outside the backstage areas. If
special circumstances require a performer to keep water backstage for personal
use, the theatre sponsor on site should be notified and consulted. Do not stand in
the seats or on the arms of the seats in order to quickly get from one row to the
next. Also, do not use the back of the seat in front as a foot rest. These acts will
damage the seating, therefore, rendering the seating unusable for the next
group. Audiences should be kept under control at all times. Children should be
supervised at all times in all parts of the theatre, halls, and dressing rooms.
Refreshments may be sold in the lobby, but need to stay in the lobby.
PINE TREE ROAD AUDITORIUM
1701 Pine Tree Road
Seating capacity of 1004
Stage Dimensions: 28 (d) x 42 (w) = 1176 sq. ft.
Storage Closets: The storage closets on either side of the stage are used for the
District storage purposes and are unavailable for public use.
Lights and Sound: District personnel must be present at all functions. Lighting
instruments should not be taken down or rearranged without prior approval from
the Supervisor of the Auditorium. Any alterations, installations etc. requires prior
approval.
No food or drink should be allowed in the auditorium, especially around the light
and sound boards. The house contains the seating area of the theatre. Do not
stand in the seats or on the arms of the seats in order to quickly get from one
row to the next. Also, do not use the back of the seat in front as a foot rest.
These acts will damage the seating, therefore, rendering the seating unusable for
the next group. NO FOOD OR DRINKS ARE TO BE IN THE HOUSE AT ANY TIME!
In setting up scenery, risers, etc., do not block any of the exits. These are fire
exits and are very important to the safety of patrons. All trash should be picked
up and placed in the appropriate container.
The dressing room is one of the most used areas in the theatre and requires
extra efforts to be kept clean. All counter space, restroom sinks, and floors,
shelves, dressing room floors and clothes racks, etc. must be cleared of any
trash, make-up, personal items, props, etc., so that the custodians can clean.
Extra precautions need to be taken to prevent stage makeup from getting on the
floors, walls, etc. Chairs or other furniture brought into the dressing room must
be returned to their proper location.
LONG WEEKEND SCHEDULING: If employees are scheduled to have a holiday
on a Monday or Friday that would generate a 3 day weekend, the District
facilities will be CLOSED for use on that weekend.
31
LONG TERM USE: This facility is not available for long term continuous use.
Long term continuous use would be in excess of four weeks.
32
CAMPUS AUDITORIUMS & CAFETERIAS
For all the campus auditorium/cafeterias, the auditorium rules on pages 30-31
apply. Those using the facility might need to supply the sound system and stage
lighting.
Primary School Cafeteria/Auditorium
Elementary School Cafeteria/Auditorium
Intermediate Cafeteria/Auditorium
Middle School Cafeteria/Auditorium
Junior High Cafeteria/Auditorium
High School Cafeteria
Cafeterias may be rented after school hours with prior approval from the Food
Department. Please note no ‘extra’ chairs are available. However, if chairs are
rented, from a separate vendor, our staff will help with set up.
***A school custodian must provide the set up for the rooms for any
event. ***
Equipment Use
The district may impose an additional charge for moving equipment or setting up
tables or platforms. The District does not allow the movement of pianos. If a
piano shall be tuned for a specific community function concert, the lessee shall
contact, schedule and pay for this service to be rendered. The District does not
provide this service. If special equipment is needed by an organization, the
equipment must be requested on the Application for Use of School Facilities and
approved for use. The District shall not purchase special equipment for
community use. Special equipment is defined as audio/visual equipment,
podiums, flags, ice, etc.
Kitchen Use
The rental of a kitchen will require a food service employee to be present at all
times. Employees will be paid through PTISD payroll. Employee fees will be billed
along with the rental fees (see fee charts starting on page 16). Additional food
service employees may be required by the District depending on the size of the
group, amount of preparation to be completed and the length of time for the
facilities to be used. The manager and/or food service employees are only to
supervise and make sure all equipment is being used properly. The food service
employee will be responsible to open and close the kitchen facility. Food is to be
prepared by the organization using the facility.
The facility should be left in a clean, orderly manner; charges may be incurred
for the clean-up expense. The use of pots, pans, or cooking utensils should be
requested in advance. If ice is required, then a fee will be charged depending on
the amount needed. Compliance with federal, state, county and city health laws
is mandatory. Supplies, food, or equipment cannot be moved into the kitchen
facility until after normal school hours on the date of the rental.
If catering service is desired, Pine Tree ISD Food Service Department is available
for these functions. In the event that catering services are needed, only the
kitchen costs (food and labor) will be absorbed with the catering fee.
33
Schedule of Rental Charges for Cafeteria
Charges made for the use of school facilities are not rentals as that term is
generally used, but are based on cost of operating expenses such as utilities,
supplies, maintenance of facilities, custodian and cafeteria services, as well as
clerical services to process each application, process overtime payrolls and collect
usage charges. The charges shown are minimal and designed not to provide
income for the school district, but to avoid having the excess costs included in
the costs of the regular school program. Please note that this will not cover
other rental fees that may be applied. Please contact Pine Tree ISD Food Service
Department for additional information and pricing at 903-295-5087.
Library and Classroom Use
Each campus library and classrooms are primarily used is for PTISD students but
may be rented after normal school hours with prior approval.
Elementary School Play Grounds and Parking Lots – Playgrounds and
parking lots are not reserved, but may be used after hours by outside groups
with permission of the principal. The outdoor facilities at each campus are
available during non-school hours to all groups, free of charge, on a first come
first serve basis. Therefore, no organization may claim exclusive use of school
grounds. Regular school hours are 7:30 a.m. to 4:00 p.m. No vehicular traffic on
the grounds will be allowed. [The Elementary and Primary playground gates are
locked at night and on weekends.]
Procedures and Guidelines for School use
1. Send in request form (one per date/event) available on the PTISD website.
2. Schools are asked to combine activities when possible. (I.e. band @ 6 p.m.,
orchestra @ 7:30 p.m.)
3. At the conclusion of your scheduled event, all items brought in must be
removed because the site may be needed the next day.
4. During high use times of the year, dress rehearsals may need to be on the
same day or at the home campus.
34
PINE TREE ISD
REQUEST
FOR NON SCHOOL
USE OF DISTRICT
FACILITIES
35
Facility Services Department
P.O. Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5100
FACILITY USE REQUEST FORM FOR USE OF SCHOOL FACILITIES
NON-SCHOOL USE
Group or Organization
Date of Request
School Facility Requested
Name of Individual Requester
Requested Date(s)
Activity Start Time
Activity End Time
Telephone Number
Email Address
Please list any additional needs (e.g., podium, microphone, overhead projector, etc)
**Refer to fee schedule for Equipment Available for Rental**
 Entered into FSDirect
For School Use
 Non-approval Received (Name & Reason)
 Approvals Received
______________________________
 Approval of Athletic Director (if applicable)
 Customer Notification Complete
 HVAC/Electrical Notification
36
PINE TREE ISD
LEASE AGREEMENT
NON-SCHOOL USE
OF
DISTRICT FACILITIES
37
PINE TREE INDEPENDENT SCHOOL DISTRICT
FACILITY LEASE AGREEMENT
(Facilities other than Athletic Complex)
PO Box 5878
Longview, TX 75608
Web Address: www.ptisd.org
(903) 295-5000
This Lease is made between the PINE TREE INDEPENDENT SCHOOL DISTRICT
(''Lessor") and _______________________ (“Lessee”) effective as or the _______ day
of _________ 201__.
1. Premises. Lessor agrees to lease to the Lessee the Facility[the "Facility"]
pursuant to the terms, conditions and covenants set forth herein and solely for the
purposes set forth in paragraph 2 hereof.
2. Purpose. Lessee represents that the Facility is being rented for the purpose of
___________________________ and for no other purpose without prior written
consent by lessor.
3.
Term. The term of this lease shall commence at _________ o'clock on
___________________ (date) and end at _____ o’clock on ___________
(date). Unless otherwise provided herein, the Lessee shall have the right of
access to the Facility for a period of _________ hour(s) before and _____
hour(s) after the termination of the Lease for the purpose of set up and
removal of any of Lessee's equipment and property.
4. Rent. Lessee agrees to pay Lessor the sum of $________ for rent of the Facility
pursuant to the terms of this Lease. Lessee shall pay the rent to Lessor in
advance not less than five (5) business days before the event by cashier’s check
or certified check plus the estimated cost of staff; personnel and equipment.
5. Access, Staff and Personnel, Equipment. Lessee shall require the following
access, staff and personnel and equipment:
A. Facility Access. Lessor shall open the Facility at ______ o’clock on
______ (date). Lessor shall close the Facility at ______ o’clock on
__________ (date).
38
6. Security Deposit. Upon approval of this Lease by Lessor, Lessee shall deposit
with Lessor the sum of $250.00 by cashiers or certified check as a security
deposit and/or performance guaranty. The security deposit shall be applied
towards the rent or for the cost of repairing any damage to the Facility or the
equipment or to paying replacement cost for lost or damaged equipment. The
security deposit shall not relieve Lessee of liability for damages to the Facility or to
equipment or for loss of equipment in excess of the amount of the security
deposit. Lessee shall remain fully liable for all such damage.
7. Copyright. Lessee shall be solely responsible for obtaining necessary permission
to use and incorporate any material covered by a copyright in any performance or
use of the Facility, if applicable. Lessee shall indemnify, defend or hold Lessor
harmless from any claim or cause of action which may arise from the use of
materials subject to a copyright.
8. Concessions Sales. Alcoholic beverages shall not be sold at the Facility. Only
non-alcoholic products can be sold at the Facility. If selling food during the event,
a City of Longview Public Food Establishment Permit must be provided to the
assistant superintendent’s office five (5) business days prior to the event, if such a
permit is required. This facility is a gun free, drug and alcohol free, and tobacco
free and all are prohibited.
9. Insurance.
A. Comprehensive General Liability Insurance. Lessee, shall, at its sole cost
and expense, obtain and maintain in force for the benefit of Lessor and
Lessee comprehensive general liability insurance in an amount of not less
than $1,000,000 for bodily injury or death arising out of any one occurrence
or property damage arising out of any one occurrence. Such policy shall
be written by an insurance company authorized to do business in the State
of Texas and approved by Lessor. A certificate of insurance shall be
delivered to Lessor on or before the commencement date of this Lease. A
certificate shall contain (i) a statement of coverage provided by the policy,
(ii) the listing showing Lessor as an additional insured, (iii) and a statement
that the premium on the policy has been paid in advance.
B. Insurance Coverage on Lessee’s Equipment and Property. Lessee shall
also obtain and maintain insurance covering any of Lessee’s equipment or
property brought onto the Facility pursuant to the terms of this Lease.
Lessee shall be solely liable and responsible for any loss or damage to its
own equipment. The Lessor shall not have any liability or responsibility for
such loss or damage and Lessee shall look solely to its own insurance
coverage for any equipment damaged or lost.
10. Indemnification. If indemnification is applicable (entities that are not Texas
independent school districts); Lessee hereby indemnifies and agrees to hold
Lessor harmless from any and all claims, actions, demands, liability or expense in
connection with any loss of life, personal injury or damage to property, and from
any penalty, damage or occupancy in, upon or at the Facility, or from or out of the
39
use or occupancy by Lessee and any agent or concessionaire of Lessee or from
or out of any breach of this Lease by, or any act or omission of Lessee, its agents,
employees, contractor and concessionaires. In the event Lessor shall, without
fault on its part, be made a party to any litigation commenced by or against
Lessee arising from Lessee’s use of the Facility, Lessee shall protect and hold
Lessor harmless and pay all costs and expenses incurred or paid by Lessor in
connection with such litigation. Lessee shall also pay all costs and expenses that
may be incurred or paid by Lessor in enforcing the terms and covenants set forth
in this Lease. Costs and expenses which Lessee shall be responsible to Lessor
for shall include the Lessor’s reasonable attorney’s fees and other reasonable
expenses incurred by Lessor in enforcing any provisions of this Lease or
defending itself against any claim arising hereunder.
11. Damages to Facility and Equipment. Lessee shall be liable and shall reimburse
Lessor for the reasonable cost of repair, replacement or reconstruction for any
damage to the Facility or any equipment of Lessor used by or located at the
Stadium during the term of this Lease whether caused by Lessee, its agents,
employees, concessionaries and representatives or whether caused by any guest
or invitees of Lessee at the Facility. Lessee shall be solely responsible for all
such loss or damage to the Facility and the equipment located thereon during the
term of this Lease.
12. Risk of Loss or Injury. Lessee shall bear all risk of loss or injury to persons who
may attend any event, performance or activity at the Facility during the term of this
Lease. Lessee agrees that Lessor shall have no liability or responsibility therefore.
Lessee acknowledges that Lessor has governmental immunity from such claims
under the laws of the State of Texas and, by entering into this Lease; Lessor does
not waive or relinquish its right to governmental Immunity or other immunity
granted or arising under the law of the State of Texas.
13. Compliance with Law, Regulations and Ordinances. Lessee shall, at all times
during the term of this Lease comply with all laws, regulations and ordinances
pertaining to the operation and conduct of activities at the Facility, or the
performance and activities engaged in by lessee at the Facility pursuant to the
terms of this Lease. Lessee shall be solely responsible for ascertaining and
determining which laws, regulations and ordinances are applicable in complying
with all such laws, regulations and ordinances. Lessor shall have no liability or
responsibility to advise or instruct Lessee on applicable law, regulations and
ordinances. This facility is a gun free, drug and alcohol free, and tobacco free and
all are prohibited.
40
14. Miscellaneous Operational Requirements.
A. Advertisements. All posted advertisements on or at the Facility regarding
the activity or performance subject to this Lease must be submitted to
Lessor for prior approval before posting.
B. Taxes; Licenses. Lessee shall be solely responsible for all
applicable
taxes on tickets sold for admission and items or
refreshments sold, and
any required license fees.
C. Vehicles and Heavy Equipment Prohibited. Vehicles and heavy equipment
such as forklifts are not allowed to cross the field if leasing the stadium.
D. Contact Person. The contact persons for the Lessor and Lessee shall be
as follows:
Lessor:
Lessee:
Pine Tree ISD
P. O. Box 5878
Longview, TX 75608
Phone: (903) 295-5100
Attn: Director of Facility Services
____________________________
_____________________________
_____________________________
Phone: _______________________
Attn: _________________________
15. Default by Lessee. In the event Lessee shall default or fair to perform or comply with
any term or condition or covenant of this Lease, Lessor shall have the right to
immediately exercise any and all remedies allowed by law, including, without limitation,
the right to terminate this Lease and recover from Lessee all costs and expense to which
Lessor may be entitled including the rent due under this Lease. In the event the default
occurs prior to commencement of the lease, Lessor shall give Lessee written notice
thereof and a reasonable opportunity to cure the default. If the default occurs during the
term of the lease or while an activity or performance is being conducted by the Lessee at
the Facility, the Lessor shall have the right to enforce the terms of this Lease either
during or after completion of the performance or activity.
16. Termination Without Cause by Lessor. In the event Lessor shall determine that the
performance or activity proposed by Lessee shall not be in conformance or compliance
with the terms of this Lease or with activities authorized at the Facility, or in the event the
Lessor shall require the use of the Facility for any school related activity due to a
scheduling issue or conflict, Lessor shall have the right to terminate this lease without
liability so long as such termination is more than 30 days prior to the date of the activity
or performance. In the event that the Lease is terminated without cause by Lessor,
Lessor shall refund to Lessee all amounts constituting the Security Deposit.
41
17. Miscellaneous.
A. Entire Agreement. This Lease constitutes the entire agreement between the
parties and supersedes all prior or contemporaneous agreements or
understandings whether written or oral.
B. Governing Law. This Lease shall be governed by and construed under the laws
of the State of Texas and shall be performable in Gregg County, Texas.
C. Notices. All notices authorized or required to be given pursuant to the terms of
this Lease shall be given by certified or registered mail, addressed to the proper
party, postage prepaid, by hand delivery, or by facsimile to the parties at the
following addresses:
Lessor:
Pine Tree ISD
P.O. Box 5878
Longview, TX 75608
Phone: (903) 295-5100
Attn: Director of Facility Services
Lessee:
Phone:_______________________
Attn:_________________________
D. Waiver. One or more waivers of any covenant, term or condition of this Lease
by either party shall not be construed as a waiver of any subsequent breach or
enforceability of the same covenant, term or condition.
E. Force Majeure. Neither Lessor nor Lessee shall be required to perform any
term, condition or covenant of this Lease so long as such performance is delayed
or permitted by force majeure, which means acts of God, strike, lockout, labor
restrictions by any government authority, civil riot, flood or other cause not
reasonably within the control of Lessor or Lessee and which by the exercise of
due diligence Lessor or Lessee is unable, wholly or in part, to prevent or
overcome.
F. Amendment. This Lease may not be amended except in writing, dated
subsequent to the date hereof and executed by the parties hereto.
G. Assignment and Subletting Prohibited. Lessee may not assign or sublet all or
any interest in this Lease without prior written consent of Lessor. Any attempted
or purported subletting or assignment shall constitute a default of this Lease and
shall render this Lease void.
42
H. Counterparts. This Lease is being executed in multiple counterparts, each of
which shall be deemed an original, and all of which shall constitute but one and
the same instrument.
_______________________________________________
SIGNED on this date
LESSOR:
PINE TREE INDEPENDENT SCHOOL DISTRICT
BY: ________________________________________________
SUPERINTENDENT
LESSEE:
______________________________________________
_______________________________________________
43
PINE TREE ISD
Athletic Complex
Rental Agreement
Table of Contents
About The Complex
3
Directions
3-6
Athletic Complex Accommodations
7
Fees
8
Athletic Complex Rental Agreement
9-14
-2-
Pine Tree ISD Athletic Complex
3737 West Loop 281
P. O. Box 5878
Longview, TX 75608-5878
Web Address: www.ptisd.org
(903) 295-5142
About the Athletic Complex
Welcome to the Pine Tree ISD Athletic Complex, located on the West side of Longview at 3737 West
Loop 281. Our staff will provide an exceptional service that will allow you to concentrate on your
event without having to worry about last minute details.
The Pine Tree Athletic Complex is designed to serve all of your school’s needs:
-
Football Games
Soccer Tournaments
Community Events
Marching Band Competitions
Special Olympics
Track and Field Meets
We look forward to hosting your event.
Directions
Home Team
(Playoffs)
Driving Directions and Traffic Flow for Pine Tree ISD Athletic Complex:
Pine Tree ISD Athletic Complex
3737 West Loop 281
Longview, Texas 75604
http://www.mapquest.com/
Schools coming from North of Longview (State Hwy 300 or State Hwy 259):
School Buses/Fans: As you enter Longview turn right onto Loop 281 and follow the Loop
across Hwy. 80 (Marshall Avenue). Continue on Loop 281 to the Complex Entrance and turn
right onto the Complex Drive. At the stop sign turn right and follow around to the Home Side
parking lot. Team buses will unload at the field house. Band and Drill team buses will unload
at the south entrance gate to the Complex. Bus parking for the Home Team is designated
along the curb by the Middle School Gym (See Pine Tree Stadium overhead view). Pine
Tree Staff will assist you with parking your buses.
-3-
Schools coming from South of Longview (Interstate 20):
(No Left Turn will be allowed into the Main Entrance to the Stadium)
School Buses/ Fans: Exit Longview (Hwy. 31 exit) go North on Hwy. 31, exit Loop 281 and
turn left at the light. Continue on Loop 281 to the Lear Park Entrance and turn left onto the
Complex Drive. At the stop sign turn right and follow around to the Home Side parking lot.
Team buses will unload at the field house. Band and Drill team buses will unload at the south
entrance gate to stadium. Bus parking for the Home Team is designated along the curb by the
Middle School Gym (See Pine Tree Stadium overhead view). Pine Tree Staff will assist
you with parking your buses.
When exiting please go out the same way you entered the Athletic Complex.
Home Team Map to Pirate Stadium
Entrance Will
Be Closed
Cotton Street
Home Team
Bus Parking
Main Entrance
Loop 281
Overflow
Parking
Field House Parking
Home Team
Band Drop Off
Home Team
Athlete Drop Off
-4-
Lear Park
Entrance
Loop 281
Visiting Team
Driving Directions and Traffic Flow for Pine Tree ISD Athletic Complex:
Pine Tree ISD Athletic Complex
3737 West Loop 281
Longview, Texas 75604
http://www.mapquest.com/
Schools coming from North of Longview (State Hwy 300 or State Hwy 259):
School Buses/Visiting Fans: As you enter Longview turn right onto Loop 281 and follow the
Loop across Hwy. 80 (Marshall Avenue). Continue on Loop 281 past the main entrance of the
stadium and turn right at the light on Cotton Street/Lear Park. At the circle stay to the right
and continue up the hill to the stop sign, turn left at the stop sign and continue to first
available entrance to stadium. Buses will unload at along the curb by the visitor’s ticket booth
to the Complex. Bus parking is designated along the side of the field event area (South side of
parking lot. Staff will assist you in parking your buses.
Overflow parking is available at the Intermediate and Middle School. When these lots are full
additional parking is available in Lear Park. (See overhead view of the Pine Tree Stadium)
When exiting please go out the same way you entered visitors parking and exit out at Lear
Park.
Schools coming from South of Longview (Interstate 20):
School Buses/Visiting Fans: Exit Longview (Hwy. 31 exit) go North on Hwy. 31, exit Loop
281 and turn left at the light. Continue on Loop 281 to Cotton Street/Lear Park and turn left
into Lear Park. At the circle stay to the right and drive up the hill, at the stop sign turn left and
follow around to first available entrance into the stadium. Buses will unload at along the curb
by the visitor’s ticket booth to the Complex. Bus parking is designated along the side of the
field event area (South side of parking lot. Staff will assist you in parking your buses.
Overflow parking is available at the Intermediate and Middle School. When these lots are full
additional parking is available in Lear Park. (See overhead view of the Pine Tree Stadium)
When exiting go out the same way you entered the visitors parking and exit out at Lear Park.
-5-
Visiting Team Map to Pirate Stadium
Main Entrance
Visitors Do Not Enter
Proceed To Lear Park Entrance
PT Parkway
Entrance Will
Be Closed
Cotton Street
Lear Park
Entrance
Loop 281
Visiting Band
Drop Off
Overflow
Parking
Visiting Band
Parking
Field House Parking
Visiting Team
Athlete Drop Off
-6-
Loop 281
Athletic Complex Accommodations
Seating
-
Home side – 4,000 (including 840 chair back reserved seats with drink holders)
Visitor side – 2,500
Total Seats - 6,500
Wheelchair accessibility and viewing on both sides
Mid-level access on both sides allowing access to seats up and down bleachers
Playing Surface
-
Hellas Matrix artificial surface
Scoreboard
-
Daktronics Scoreboard with 15.7’ tall X 20.4’ wide video screen
Lessor will operate the scoreboard
Parking
-
On and Offsite parking
Shuttle service provided for offsite parking
Pressbox
-
Community Room (seats 20 guests)
Home Team –10 Community Room passes
Visiting Team – 10 Community Room passes
Home and Visitor Coaches Booths
Scout Booth
Radio broadcast rooms with telephone lines for home and visitors
Closed circuit broadcast of game on televisions in the Community Room and concession
stands
Patio Floor
-
Film Deck for game day filming
Audio Video room for video scoreboard
Concessions
-
Three concession stands – Two on the home side and one on the visitor side
Field House
-
Home team locker room
Visitor team locker room
Officials dressing room
Safe provided in each locker room to secure valuables
-7-
Fees
Complex Rental
-
Football: $2,500 ($1,250 per school) plus 15% of gross ticket sales
Soccer: $1,250 ($625 per school) plus 15% of gross ticket sales
U.I.L. Fee: 15% of gross ticket sales (Playoff Games)
Cost of Officials and Chain Crew (taken out of net ticket sales)
Cost of Security (taken out of net ticket sales)
1. Participating schools will be responsible for securing officials and chain crew.
2. Pine Tree ISD will be responsible for paying officials and chain crew.
3. Pine Tree ISD will be responsible for all game workers and security.
4. The District Athletic Boosters will operate the concessions and keep all profits.
5.
6.
7.
8.
Pine Tree will be responsible for all UIL reports.
Field House will be open 2 hours prior to game time.
Gates will open 1 1/2 hours prior to game time.
Each participating school must complete and sign the “Pine Tree ISD Athletic
Complex Rental Agreement”.
The remainder of ticket sales will be split between the two schools. Upon completion of all
financial obligations Pine Tree ISD will issue a financial report and a check to each
participating school.
If a negative balance exists Pine Tree ISD will issue a financial report and an invoice for the
remaining costs which will be split and sent to each school for payment.
Restrictions
-
No use of stakes on the field.
No generators on the field or track (fuel affects the turf as well as rubber)
Food consumption will be restricted to the Concession area or the Plaza
No glass bottles or cans on the field or track
Use of sunflower seeds and gum is prohibited on the field and track
No cannons or confetti
Use of tobacco and alcohol is prohibited on District Property
No animals are allowed in the Stadium or on the field and track unless the animal is a service
animal
No bicycles, skateboards, or roller blades are allowed inside the stadium
No vehicles on the track or field
-8-
PINE TREE INDEPENDENT SCHOOL DISTRICT
FACILITY LEASE AGREEMENT
ATHLETIC COMPLEX
This Lease is made between the PINE TREE INDEPENDENT SCHOOL DISTRICT
(''Lessor") and _______________________ (“Lessee”) effective as or the _______ day
of _________ 201__.
1.
Premises. Lessor agrees to lease to the Lessee the Athletic Complex[the
"Complex"] pursuant to the terms, conditions and covenants set forth herein
and solely for the purposes set forth in paragraph 2 hereof.
2.
Purpose. Lessee represents that the Complex is being rented for the purpose of
___________________________ and for no other purpose without prior
written consent by lessor.
3.
Term. The term of this lease shall commence at _________ o'clock on
___________________ (date) and end at _____ o’clock on ___________
(date). Unless otherwise provided herein, the Lessee shall have the right of
access to the Complex for a period of _________ hour(s) before and _____
hour(s) after the termination of the Lease for the purpose of set up and removal
of any of Lessee's equipment and property.
4.
Rent. Lessee agrees to pay Lessor the sum of $________ for rent of the
Complex pursuant to the terms of this Lease. Lessee shall pay the rent to
Lessor in advance not less than five (5) business days before the event by
cashier’s check or certified check plus the estimated cost of staff; personnel and
equipment.
5.
Access, Staff and Personnel, Equipment. Lessee shall require the following
access, staff and personnel and equipment:
A.
Complex Access. Lessor shall open the Complex at ______ o’clock on
______ (date). Lessor shall close the Complex at ______ o’clock on
__________ (date).
-9-
6.
Security Deposit. Upon approval of this Lease by Lessor, Lessee shall deposit with Lessor
the sum of $1,500.00 by cashiers or certified check as a security deposit and/or
performance guaranty. The security deposit shall be applied towards the rent or for the
cost of repairing any damage to the Complex or the equipment or to paying replacement
cost for lost or damaged equipment. The security deposit shall not relieve Lessee of
liability for damages to the Complex or to equipment or for loss of equipment in excess of
the amount of the security deposit. Lessee shall remain fully liable for all such damage.
7.
Copyright. Lessee shall be solely responsible for obtaining necessary permission to use
and incorporate any material covered by a copyright in any performance or use of the
Complex, if applicable. Lessee shall indemnify, defend or hold Lessor harmless from any
claim or cause of action which may arise from the use of materials subject to a copyright.
8.
Concessions; Sales. Alcoholic beverages shall not be sold at the Complex. Only nonalcoholic products can be sold at the Complex. If selling food during the event, a City of
Longview Public Food Establishment Permit must be provided to the assistant
superintendent’s office five (5) business days prior to the event, if such a permit is
required. This facility is a gun free, drug and alcohol free, and tobacco free and all are
prohibited.
9.
Insurance.
A. Comprehensive General Liability Insurance. Lessee, shall, at its sole cost and expense,
obtain and maintain in force for the benefit of Lessor and Lessee comprehensive
general liability insurance in an amount of not less than $1,000,000 for bodily injury
or death arising out of any one occurrence or property damage arising out of any one
occurrence. Such policy shall be written by an insurance company authorized to do
business in the State of Texas and approved by Lessor. A certificate of insurance
shall be delivered to Lessor on or before the commencement date of this Lease. A
certificate shall contain (i) a statement of coverage provided by the policy, (ii) the
listing showing Lessor as an additional insured, (iii) and a statement that the premium
on the policy has been paid in advance.
B. Insurance Coverage on Lessee’s Equipment and Property. Lessee shall also obtain
and maintain insurance covering any of Lessee’s equipment or property brought onto
the Complex pursuant to the terms of this Lease. Lessee shall be solely liable and
responsible for any loss or damage to its own equipment. The Lessor shall not have
any liability or responsibility for such loss or damage and Lessee shall look solely to
its own insurance coverage for any equipment damaged or lost.
10
10.
Indemnification. If indemnification is applicable (entities that are not Texas
independent school districts); Lessee hereby indemnifies and agrees to hold Lessor
harmless from any and all claims, actions, demands, liability or expense in connection
with any loss of life, personal injury or damage to property, and from any penalty,
damage or occupancy in, upon or at the Complex, or from or out of the use or
occupancy by Lessee and any agent or concessionaire of Lessee or from or out of any
breach of this Lease by, or any act or omission of Lessee, its agents, employees,
contractor and concessionaires. In the event Lessor shall, without fault on its part, be
made a party to any litigation commenced by or against Lessee arising from Lessee’s
use of the Complex, Lessee shall protect and hold Lessor harmless and pay all costs
and expenses incurred or paid by Lessor in connection with such litigation. Lessee
shall also pay all costs and expenses that may be incurred or paid by Lessor in
enforcing the terms and covenants set forth in this Lease. Costs and expenses which
Lessee shall be responsible to Lessor for shall include the Lessor’s reasonable
attorney’s fees and other reasonable expenses incurred by Lessor in enforcing any
provisions of this Lease or defending itself against any claim arising hereunder.
11.
Damages to Complex and Equipment. Lessee shall be liable and shall reimburse
Lessor for the reasonable cost of repair, replacement or reconstruction for any damage
to the Complex or any equipment of Lessor used by or located at the Stadium during
the term of this Lease whether caused by Lessee, its agents, employees,
concessionaries and representatives or whether caused by any guest or invitees of
Lessee at the Complex. Lessee shall be solely responsible for all such loss or damage
to the Complex and the equipment located thereon during the term of this Lease.
12.
Risk of Loss or Injury. Lessee shall bear all risk of loss or injury to persons who may
attend any event, performance or activity at the Complex during the term of this
Lease. Lessee agrees that Lessor shall have no liability or responsibility therefore.
Lessee acknowledges that Lessor has governmental immunity from such claims under
the laws of the State of Texas and, by entering into this Lease; Lessor does not waive
or relinquish its right to governmental Immunity or other immunity granted or arising
under the law of the State of Texas.
13.
Compliance with Law, Regulations and Ordinances. Lessee shall, at all times during
the term of this Lease comply with all laws, regulations and ordinances pertaining to
the operation and conduct of activities at the Complex, or the performance and
activities engaged in by lessee at the Complex pursuant to the terms of this Lease.
Lessee shall be solely responsible for ascertaining and determining which laws,
regulations and ordinances are applicable in complying with all such laws, regulations
and ordinances. Lessor shall have no liability or responsibility to advise or instruct
Lessee on applicable law, regulations and ordinances. This facility is a gun free, drug
and alcohol free, and tobacco free and all are prohibited.
11
14.
Miscellaneous Operational Requirements.
A.
Advertisements. All posted advertisements on or at the Complex regarding the
activity or performance subject to this Lease must be submitted to Lessor for
prior approval before posting.
B.
Taxes; Licenses. Lessee shall be solely responsible for all
applicable taxes on tickets sold for admission and items or
refreshments sold, and any required license fees.
C.
Vehicles and Heavy Equipment Prohibited. Vehicles and heavy equipment
such as forklifts are not allowed to cross the Complex field.
D.
Contact Person. The contact persons for the Lessor and Lessee shall be as
follows:
Lessor:
Lessee:
Pine Tree ISD
P. O. Box 5878
Longview, TX 75608
Phone: (903) 295-5142
Attn: Athletic Director
____________________________
_____________________________
_____________________________
Phone: _______________________
Attn:_________________________
15.
Default by Lessee. In the event Lessee shall default or fair to perform or comply with
any term or condition or covenant of this Lease, Lessor shall have the right to
immediately exercise any and all remedies allowed by law, including, without
limitation, the right to terminate this Lease and recover from Lessee all costs and
expense to which Lessor may be entitled including the rent due under this Lease. In the
event the default occurs prior to commencement of the lease, Lessor shall give Lessee
written notice thereof and a reasonable opportunity to cure the default. If the default
occurs during the term of the lease or while an activity or performance is being
conducted by the Lessee at the Complex, the Lessor shall have the right to enforce the
terms of this Lease either during or after completion of the performance or activity.
16.
Termination Without Cause by Lessor. In the event Lessor shall determine that the
performance or activity proposed by Lessee shall not be in conformance or compliance
with the terms of this Lease or with activities authorized at the Complex, or in the
event the Lessor shall require the use of the Complex for any school related activity
due to a scheduling issue or conflict, Lessor shall have the right to terminate this lease
without liability so long as such termination is more than 30 days prior to the date of
the activity or performance. In the event that the Lease is terminated without cause by
Lessor, Lessor shall refund to Lessee all amounts constituting the Security Deposit.
12
17.
Miscellaneous.
A.
Entire Agreement. This Lease constitutes the entire agreement between the
parties and supersedes all prior or contemporaneous agreements or
understandings whether written or oral.
B.
Governing Law. This Lease shall be governed by and construed under the laws
of the State of Texas and shall be performable in Gregg County, Texas.
C.
Notices. All notices authorized or required to be given pursuant to the terms of
this Lease shall be given by certified or registered mail, addressed to the proper
party, postage prepaid, by hand delivery, or by facsimile to the parties at the
following addresses:
Lessor:
Pine Tree ISD
P.O. Box 5878
Longview, TX 75608
Phone: (903) 295-5142
Attn: Athletic Director
Lessee:
Phone: _______________________
Attn: _________________________
D.
Waiver. One or more waivers of any covenant, term or condition of this Lease
by either party shall not be construed as a waiver of any subsequent breach or
enforceability of the same covenant, term or condition.
E.
Force Majeure. Neither Lessor nor Lessee shall be required to perform any
term, condition or covenant of this Lease so long as such performance is
delayed or permitted by force majeure, which means acts of God, strike,
lockout, labor restrictions by any government authority, civil riot, flood or
other cause not reasonably within the control of Lessor or Lessee and which by
the exercise of due diligence Lessor or Lessee is unable, wholly or in part, to
prevent or overcome.
F.
Amendment. This Lease may not be amended except in writing, dated
subsequent to the date hereof and executed by the parties hereto.
G.
Assignment and Subletting Prohibited. Lessee may not assign or sublet all or
any interest in this Lease without prior written consent of Lessor. Any
attempted or purported subletting or assignment shall constitute a default of
this Lease and shall render this Lease void.
13
H.
Counterparts. This Lease is being executed in multiple counterparts, each of which
shall be deemed an original, and all of which shall
constitute but one and the same
instrument.
_______________________________________________
SIGNED on this date
LESSOR:
PINE TREE INDEPENDENT SCHOOL DISTRICT
BY: ________________________________________________
SUPERINTENDENT
LESSEE:
______________________________________________
_______________________________________________
14